Executive Administrative Assistant

Clorox Company; Durham (NC); Hybrid; USD 56,000 - 119,000; Full time

Benefits offered by this job

401(k) matching

Flexible time off

Hybrid work in Durham, NC

Job summary

Clorox is seeking an Executive Assistant to the Chief Information and Data Officer (CIDO) to provide high-level support to the EDT Leadership Team. You will manage calendars, arrange travel, prepare reports, and handle confidential matters with minimal supervision.

Key responsibilities include coordinating meetings and events across global locations, drafting communications, onboarding/offboarding team members, and partnering with vendors.

Qualifications

• 8+ years administrative assistant experience supporting c-suite level executive or experience supporting a CIO and tech organization is preferred.
• Bachelor’s degree or equivalent experience is preferred.
• Intermediate to advanced Microsoft Word, SharePoint, and Power Point skills; beginner to intermediate Microsoft Excel skills.
• Advanced experience with Outlook email and calendaring program.

Responsibilities

• Serve as the ambassador for EDT Culture.
• Interact with internal and external customers responding timely and appropriately to meeting and/or information requests.
• Coordinate logistics for meetings, events, and interviews across business partners and dispersed locations.
• Formulate information for internal and external communication – memo, emails, presentations, reports.
• Support executive team with responsibilities such as printing materials, scheduling meetings, and handling office supplies.
• Manage complex calendars to support Executive and direct reports.

Skills

C-suite support

Calendar management

Communication

Time management

Multitasking

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Word

SharePoint

PowerPoint

Microsoft Excel

Outlook

Job description

Clorox is the place that’s committed to growth – for our people and our brands. Guided by our purpose and values, and with people at the center of everything we do, we believe every one of us can make a positive impact on consumers, communities, and teammates. Join our team. #CloroxIsThePlace

Your role at Clorox:

The Executive Assistant to the Chief Information and Data Officer (CIDO) will be responsible for providing executive support to the highest levels within the group consisting of the CIDO and several other Vice Presidents(“EDTLT”). This role is responsible for understanding the structure and operation of the company to manage the CIDO’s meeting cadence, prioritize & respond to inquiries, and resolve issues with minimal supervision, independently, and proactively. The Executive Assistant will interface with and support communications and initiatives across the organization and externally with vendors.

In this role, you will:

• Serve as the ambassador for EDT Culture
• Interact with internal and external customers responding timely and appropriately to meeting and/or information requests
• Work alongside other assistants and facilities team to coordinate logistics for meetings, events, and interviews across business partners and dispersed locations
• Formulate information for internal and external communication – memo, emails, presentations, reports
• Support executive team with internal and external responsibilities activities such as printing presentation materials, scheduling meeting, ordering and handling office supplies
• Manage complex calendars to support Executive and direct reports
• Book and arrange travel, including prioritizing detailed itineraries, Visa processing
• Handle details of highly confidential and critical nature
• Manage and maintains expense reports in a timely and accurate manner
• Reconcile all P-card activity using Concur by providing accurate documentation
• Handle conference room set-up including teleconference meeting set-up for virtual and hybrid meetings
• Serve as information source, workspace coordinator and fulfill reasonable requests for EDT
• Plan and execute major events that are hosted by EDT or requires large meeting coordination, either as the lead or part of the execution team across global locations and time zones
• Understand new processes within Clorox to educate and support teams for their own use
• Prepare reports, collect and analyze information; prepare presentations
• Assist with onboarding and off-boarding team members
• Provide leaders with recommendations and consultation to improve teamwork across the organization
• Assist the executive team members to determine and prioritize business strategies based on their schedule
• Assist in the preparation of reports, presentations and spreadsheets using software applications (e.g. Excel, Power Point, etc.)
• Participate in Admin training programs and forums

What we look for:

• 8+ years administrative assistant experience supporting c-suite level executive or experience supporting a CIO and tech organization is preferred
• Bachelor’s degree or equivalent experience is preferred
• Intermediate to advanced Microsoft Word, SharePoint, and Power Point skills; beginner to intermediate Microsoft Excel skills
• Advanced experience with Outlook email and calendaring program
• Experience in understanding complex business problems and articulating challenges, proposing solutions and working cross-functionally to achieve goals.
• Excellent oral and written communication skills
• Exceptional interpersonal skills with positive, can-do attitude
• Demonstrated ability to handle confidential information
• Ability to handle complex assignments using considerable judgment and initiative
• Results and detail orientation
• Follow through on projects and commitments with speed and efficiency
• Forward-thinking; plan effectively against future needs with a process-minded orientation
• Demonstrated ability to achieve results and meet deadlines with minimal direction
• Effective time management and ability to multitask
• Travel as required to support the EDT Leadership Team (less than 10% approx.)
• Work in Hybrid format, mandatory 4-days per week in the Strickland, Durham, NC office

#LI-HYBRID

Workplace type:

Hybrid - 4 days in office;1 day work from home

Our values-based culture connects to our purpose and empowers people to be their best, professionally and personally. We serve a diverse consumer base which is why we believe teams that reflect our consumers bring fresh perspectives, drive innovation, and help us stay attuned to the world around us. That’s why we foster an inclusive culture where every person can feel respected, valued, and fully able to participate, and ultimately able to thrive..

[U.S.]Additional Information:

At Clorox, we champion people to be well and thrive, starting with our own people. To help make this possible, we offer comprehensive, competitive benefits that prioritize all aspects of wellbeing and provide flexibility for our teammates’ unique needs. This includes robust health plans, a market-leading 401(k) program with a company match, flexible time off benefits (including half-day summer Fridays depending on location), inclusive fertility/adoption benefits, and more.

We are committed to fair and equitable pay and are transparent with current and future teammates about our full salary ranges. We use broad salary ranges that reflect the competitive market for similar jobs, provide sufficient opportunity for growth as you gain experience and expand responsibilities, while also allowing for differentiation based on performance. Based on the breadth of our ranges, most new hires will start at Clorox in the first half of the applicable range. Your starting pay will depend on job-related factors, including relevant skills, knowledge, experience, and location. The applicable salary range for every role in the U.S. is based on your work location and is aligned to one of three zones according to the cost of labor in your area.

–Zone A: $66,700 - $118,700

–Zone B: $61,100 - $108,800

–Zone C: $:55,600 - $98,900

All ranges are subject to change in the future. Your recruiter can share more about the specific salary range for your location during the hiring process.

This job is also eligible for participation in Clorox’s incentive plans, subject to the terms of the applicable plan documents and policies.