Executive Administrative Assistant

Detroit Manufacturing Systems; Detroit (MI); On-site; USD 52,000 - 75,000; Full time

Job summary

Voltava is seeking an Executive Administrative Assistant to support the CFO and senior leadership. This role requires proactive, detail-oriented, and discreet administrative support in a fast-paced corporate environment.

The successful candidate will manage complex calendars, coordinate travel, draft executive communications, and help prepare materials for leadership meetings while maintaining confidentiality and high professional standards.

Qualifications

• 5+ years of executive administrative support experience.
• Ability to manage calendars with competing priorities.
• Strong written and oral communication skills.

Responsibilities

• Provide high-level administrative support to executive leadership.
• Manage complex calendars and scheduling; resolve conflicts.
• Coordinate travel arrangements domestically and internationally; reconcile expenses.
• Prepare correspondence, reports, and presentations with accuracy and professionalism.
• Maintain confidential records and information with discretion.
• Support office operations and cross-functional teams as needed.

Skills

Executive support

Calendar management

Travel coordination

Communications

Confidential information handling

Education

High school diploma

Associate or bachelor's preferred

Tools

Microsoft Office

Outlook

PowerPoint

Excel

Job description

EXECUTIVE ADMINISTRATIVE ASSISTANT

About Voltava:

At Voltava, people power everything we do. We are a premier global manufacturing and assembly partner formed through the combination of Detroit Manufacturing Systems, Android Industries, and Avancez with approximately 5,400 Team Members across 21 facilities worldwide. Our vibrant, collaborative, and people-focused culture is the foundation for everything we deliver, from complex module assembly and sequencing to contract manufacturing, supply chain, automation, and tooling and equipment design for OEM customers across the automotive, industrial, e-mobility, heavy truck, defense, and technology sectors. Kinetyc, our scalable contract manufacturing arm based in Wixom, Michigan, expands our capabilities and capacity to support customers across a range of industries. Together, we are Building A Better Everything.

About the Role:

The Executive Administrative Assistant provides high-level administrative and organizational support to executive leadership, helping ensure their time, priorities, and daily operations are managed effectively. This role requires exceptional organization, sound judgment, strong communication skills, and the ability to manage competing priorities in a fast-paced corporate environment.

The ideal candidate is proactive, detail-oriented, and comfortable working with confidential information while building strong relationships with executive leadership, internal teams, and external stakeholders.

What You Will Do:

• Provide comprehensive administrative support to the CFO, and other members of the leadership team as needed.
• Manage complex calendars, coordinate appointments, schedule meetings, and proactively resolve scheduling conflicts to maximize executive effectiveness.
• Serve as a key point of contact between executives and internal and external stakeholders, ensuring timely, professional communication and follow-up.
• Coordinate executive meetings by preparing agendas, organizing materials, documenting action items, and tracking follow-up activities.
• Monitor and prioritize incoming communications, including emails, phone calls, and correspondence, ensuring important matters receive appropriate attention.
• Draft, review, and proofread executive communications, reports, presentations, and other business documents for accuracy, clarity, and professionalism.
• Arrange domestic and international business travel, including flights, accommodations, ground transportation, itineraries, and related logistics.
• Prepare and reconcile travel and business expense reports, ensuring accuracy and timely submission.
• Maintain organized electronic and physical records, files, and documents while ensuring information is accessible and appropriately protected.
• Support the preparation of executive presentations, reports, meeting materials, and other business documents as needed.
• Coordinate logistics for onsite and offsite meetings, conferences, leadership events, and other corporate activities, including catering and audiovisual requirements.
• Handle sensitive business, financial, personnel, and executive information with the highest level of confidentiality, integrity, and discretion.
• Support general office operations by monitoring office supplies and equipment and coordinating with administrative colleagues to maintain an efficient work environment.
• Partner with other administrative staff and office personnel to support departmental priorities, special projects, and day-to-day business needs.
• Identify opportunities to improve administrative processes, organization, and executive support practices.

What You Need To Be Successful:

• Five or more years of relevant administrative or executive support experience, preferably supporting senior-level executives.
• Demonstrated ability to manage executive calendars, coordinate complex schedules, and organize multiple priorities in a fast-paced environment.
• Exceptional organizational skills and attention to detail, with a strong commitment to accuracy and follow-through.
• Excellent written and verbal communication skills, including the ability to prepare polished, professional business correspondence.
• Strong judgment, discretion, and integrity when handling confidential and sensitive information.
• Proven ability to anticipate needs, take initiative, solve problems, and work independently with minimal direction.
• Strong interpersonal skills and the ability to build effective working relationships across all levels of an organization.
• Proficiency in Microsoft Office applications, particularly Outlook, Word, PowerPoint, and Excel.
• Flexibility and adaptability when priorities change, with the ability to remain composed and professional under pressure.
• A collaborative, service-oriented approach and a commitment to supporting executive and organizational effectiveness.

Education:

• High school diploma or equivalent required.
• Associate or bachelor's degree in business administration or a related field preferred.

Travel:

• Occasional travel to other company locations, conferences, or business events may be required.
• Ability to work from the local office as business needs require.

What We Offer:

We believe our team members are our greatest investment, which is why we offer a competitive total rewards package designed to support you at every stage of your career and life. Our benefits may include comprehensive health, dental, and vision coverage, retirement savings programs with employer contributions, tuition reimbursement, paid time off and holidays, employee assistance resources, and additional wellness programs and benefits designed to support your health, financial well-being, professional growth, and overall quality of life.

Our Core Values:

Voltava is committed to creating an environment where every Team Member feels welcomed, respected, valued, and empowered to make an impact.

• Respect:We create belonging by bringing out the best in each other.
• Integrity:We earn trust through every interaction.
• Courage: We show up fully even when it would be easier not to.
• Impact: We strengthen the people and places around us.

Together, we are Building A Better Everything.

Voltava is proud to be an Equal Opportunity Employer.

We are committed to attracting, developing, and retaining talented individuals from diverse backgrounds and experiences. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, citizenship status, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, age, disability, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law.

At Voltava, employment decisions are based on qualifications, skills, experience, and business needs. We believe that a diverse and inclusive workforce strengthens our ability to innovate, serve our customers, and achieve our goals.

Accessibility and Accommodations

Voltava is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the hiring process and during employment. If you require assistance or an accommodation to participate in the application process, please contact [e-mail]. Requests for accommodation will be reviewed and considered in accordance with applicable laws and regulations.