Executive Administrative Assistant

Duraserv Corp; Coppell (TX); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, vision

401K with company match

Life insurance

Disability insurance

On-site corporate environment

Direct access to CEO

Job summary

DuraServ Corp. is seeking an Executive Administrative Assistant to support the CEO in Coppell, TX. The role is full-time, on-site, and requires proactive, discreet, and highly organized support in a fast-moving corporate environment.

You will manage the CEO’s calendar end-to-end, coordinate complex travel, prepare briefing materials, and handle executive communications with professionalism. This is a hands-on, performance-focused position essential to executive productivity.

Qualifications

• Minimum 2 years of executive administrative support experience directly supporting C‑suite leadership or 3–5 years of paralegal/high-level admin experience
• Demonstrated experience managing high‑volume, complex calendars and travel for senior executives
• Advanced proficiency with Microsoft Office 365: Outlook, PowerPoint, Word, and Excel, with polished materials produced independently
• High School diploma or equivalent required; Associate/Bachelor's degree preferred
• Experience reconciling travel expenses and managing reimbursements with accuracy and policy adherence

Responsibilities

• Own and manage the CEO's calendar with precision, resolving conflicts and coordinating internal/external commitments
• Plan and coordinate complex domestic travel and detailed itineraries including time zones and approvals
• Produce executive briefings, reports, and presentations using PowerPoint, Word, and Excel
• Draft and manage communications in Outlook on behalf of the CEO and handle routine inquiries
• Oversee corporate event logistics from registration to budget tracking and attendee communications

Skills

Calendar management

Travel coordination

Expense reconciliation

Microsoft Office 365

Outlook

PowerPoint

Word

Excel

Gatekeeper to CEO

Executive communications

Education

High School diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Outlook

PowerPoint

Word

Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive Administrative Assistant

Executive Full Time Corporate Office, Coppell, TX, US

2 days ago Requisition ID: 3362

THE CEO MOVES FAST. THE PERSON BEHIND THE SCENES MOVES FASTER.

At DuraServ, the Executive Assistant to the CEO sets the gold standard of performance — every day.

DuraServ is looking for an Executive Assistant who thrives in a high-stakes, fast-moving environment — someone who anticipates what's needed before it's asked, executes with precision, and earns trust through consistent, high-caliber performance.

Full-Time | Reports Directly to the CEO

This Is Not a Coordinator Role. This Is a Performance Role.

DuraServ is a national leader in commercial dock and door solutions, operating across nine U.S. regions with a workforce of field technicians, sales professionals, branch leaders, and a growing corporate team. Our CEO leads a complex, acquisition-driven organization where executive bandwidth is a strategic resource — and the person who manages that bandwidth has direct influence on how the company performs.

The Executive Assistant to the CEO is the operational nerve center of the executive office. You'll own the CEO's calendar end to end — managing conflicts, prioritizing commitments, and creating the structure that allows high-stakes decisions to happen at the right time with the right people in the room. You'll coordinate complex travel itineraries, reconcile expenses, prepare briefing materials and presentations, manage corporate event logistics, and represent the CEO's office with professionalism across every interaction.

This role requires more than administrative excellence. It requires discretion, presence, and the kind of professional judgment that C‑suite leaders depend on to protect their most valuable asset: their time.

What You'll Do

Own the CEO's Calendar and Coordination

• Manage the CEO's calendar with precision — resolving conflicts, prioritizing internal and external commitments, and ensuring every meeting has the right preparation, context, and follow-through
• Coordinate and prepare for meetings at all levels: internal leadership, external partners, board interactions, and cross-functional working sessions — including agendas, pre-reads, and post-meeting action tracking
• Anticipate scheduling needs before they arise and proactively structure the CEO's time to protect focus for high-priority strategic work

Manage Travel and Expense Reconciliation

• Plan and execute complex domestic travel arrangements — flights, accommodations, ground transportation, and detailed itineraries that account for time zone changes, back-to-back commitments, and executive preferences
• Reconcile travel expenses with accuracy and timeliness, ensuring receipts, coding, and reimbursements are processed correctly and in compliance with company policy
• Manage logistics for last-minute changes with composure — adjusting plans in real time without losing a step

Produce Executive-Level Communications and Materials

• Research, compile, and prepare executive briefings, reports, and presentations using Microsoft PowerPoint, Word, and Excel — with output quality that reflects the standard of the office
• Draft, manage, and prioritize communications in Outlook on behalf of the CEO — responding to routine inquiries, routing action items, and ensuring nothing falls through the cracks
• Manage corporate event logistics from end to end: registration, agendas, attendee communications, vendor oversight, and budget tracking

Who You Are

You've worked close to the top before — and you know what it takes to earn and keep the trust of a senior executive.

• Exceptionally organized — you manage multiple priorities simultaneously without losing accuracy, and your systems for tracking commitments, follow-ups, and deadlines are airtight
• Detail-oriented by nature — a misaligned calendar block, a formatting error in a presentation, or an incorrect expense code isn't something you let slide; you catch it before it becomes someone else's problem
• Personable and professionally polished — you engage warmly and confidently with executives, board members, external partners, and internal team members at every level; you represent the CEO's office with grace
• Discreet and trustworthy — you handle sensitive information, confidential communications, and executive matters with the judgment and discretion that high-visibility roles demand
• Technically fluent — you are highly proficient in Microsoft Outlook, PowerPoint, Word, and Excel, and you use those tools to produce materials that reflect executive-level quality
• Proactive, not reactive — you don't wait to be told what needs to happen; you see around corners, flag issues early, and take initiative to resolve problems before they escalade

What We're Looking For

Required

• Minimum 2 years of executive administrative support experience directly supporting C‑suite leadership — or 3 to 5 years of paralegal or high-level administrative equivalent experience
• Demonstrated experience managing high-volume, complex calendars and travel coordination for senior executives with competing priorities
• Advanced proficiency with Microsoft Office 365 — specifically Outlook, PowerPoint, Word, and Excel — with the ability to produce polished, executive-ready materials independently
• High School diploma or equivalent required; Associate's or Bachelor's degree preferred
• Experience reconciling travel expenses and managing reimbursement processes with accuracy and adherence to company policy

Preferred

• Prior experience supporting a CEO or President in a mid-size to large corporate environment
• Background coordinating corporate events, board meetings, or executive off‑sites — including vendor management and budget oversight
• Familiarity with expense management platforms and corporate travel tools
• Experience serving as a gatekeeper and liaison between a senior executive and internal/external stakeholders

What's in It for You

DuraServ invests in people who perform at a high level and take their professional standards seriously.

• Competitive compensation commensurate with experience
• Full benefits package: medical, dental, vision, and 401K with company match
• Company‑provided life insurance, short-term and long-term disability
• Direct, daily access to and partnership with the CEO of a growing national organization
• Visibility across the entire executive team and business functions — a rare viewpoint for a high-performing professional
• A stable, on‑site corporate environment where precision, professionalism, and initiative are recognized and rewarded

A Direct Note to the Right Candidate.

Supporting a CEO is not a role you grow into slowly. From day one, you're expected to manage complexity with confidence, protect the executive's time with intention, and represent the office with the polish and professionalism the role demands.

If you've built your career on doing exactly that — if you're the person your previous executives trusted with the things that mattered most — this is the role that was designed for you.

Lead with winning confidence. At DuraServ, the standard is set by the people who show up ready to perform at the highest level every single day.

Please note: This is NOT a remote or hybrid role. This position is based on‑site at DuraServ Corporate in Coppell, TX.

About DuraServ

DuraServ is a national leader in commercial dock and door solutions, operating across the U.S. since 2001. Our executive team leads a growing, acquisition‑driven organization where operational precision and professional standards drive everything we do.

DuraServ is an Equal Opportunity Employer.

NOTICE TO EXTERNAL RECRUITING AGENCIES & SEARCH FIRMS

DuraServ LLC and its affiliate businesses do not accept unsolicited resumes or candidate profiles from external recruiting/staffing agencies or search firms.

Any resume or candidate information submitted to any DuraServ employee — without a fully executed, written search agreement in place with DuraServ's Talent Management team — will be deemed the property of DuraServ LLC. No placement fee will be owed or paid, now or in the future, regardless of whether the candidate is subsequently hired.

Agencies seeking to be considered as an authorized vendor must have a current, countersigned agreement with DuraServ LLC prior to submitting any candidates. Agencies should not contact hiring managers, regional leadership, or any other DuraServ LLC employee directly.

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