Executive Administrative Assisitant

JPMorgan Chase; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

JPMorgan Chase in New York seeks an experienced administrative professional to support senior leadership. The role manages calendars, screens calls, coordinates meetings, and handles travel logistics, events, and expenses with high accuracy and confidentiality.

The successful candidate will have at least five years of administrative experience, strong MS Office skills, excellent communication, and a proven ability to prioritize competing demands in a fast-paced environment.

Qualifications

• Five years of administrative experience required.
• Advanced ability to organize and manage complex schedules.
• Discretion and good judgment in confidential situations with senior management.
• Strong interpersonal, written, and oral communication skills.
• Strong proficiency in Microsoft Office; excellent telephone etiquette and prioritization.

Responsibilities

• Maintain complex and detailed calendars.
• Screen incoming calls and determine priority while protecting information.
• Coordinate internal and external meetings; travel arrangements both domestically and internationally.
• Organize events including catering and transportation; process invoices and T&E expenses.
• Assist with staff onboarding/offboarding and provide equipment and system access setup.
• Produce high-quality emails/messages to executives and colleagues.
• Maintain department documents and organizational charts.

Skills

Calendar management

Executive support

Interpersonal communication

Discretion

Telephone etiquette

Prioritization

Education

Bachelor's degree (preferred)

Tools

Microsoft Office

Job description

Job responsibilities

• Maintain complex and detailed calendars
• Screen incoming calls and determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects of internal and external events, including catering and transportation
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Produce high quality emails and messages to individuals at all levels of the organization
• Maintain department documents, including current organizational charts and Executive Bio's
• Handle regular activities without prompting, and advise in advance with issues or delays
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Required qualifications, capabilities, and skills

• At least five years of administrative experience
• Advanced ability to organize
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Preferred qualifications, capabilities, and skills

• Experience supporting at the Managing Director level (or equivalent) or above
• College degree is a plus

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.