Executive Administration- Receptionist

Diverse Lynx; Westlake (OH); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is looking for a proactive Executive Administration-Receptionist to manage front office operations and administrative tasks. This role is essential for maintaining a welcoming environment for clients and guests while ensuring smooth office management. The ideal candidate will possess excellent communication and organizational skills, with a strong ability to multitask and adapt to various responsibilities. Join a diverse and inclusive workplace where your contributions will be valued and your career can thrive. If you have a passion for administration and a knack for creating a positive atmosphere, this opportunity is perfect for you.

Qualifications

• Experience in Reception/Admin function of a medium-sized facility preferred.
• Excellent English communication skills (written & verbal) required.
• Good organizational and planning skills necessary.

Responsibilities

• Manage reception and front office duties independently.
• Maintain cleanliness and equipment of the location.
• Assist with annual budget and vendor management.

Skills

English communication skills

Microsoft Office

Office Management

Analytical skills

Problem-solving skills

Interpersonal skills

Education

2-4 years experience in Reception/Admin

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

We are seeking an experienced and proactive Executive Administration- Receptionist to join our team in Santa Clara, CA (Onsite). The Executive Administration cum Reception position is responsible for independently performing day to day Reception / Front office Management along with other functions related to Admin Dept.

Reception Duties

• Reception Management
• Receive clients & guest at the front desk
• Ensure security protocols are followed
• Identity Cards / Badge management
• Perform Mailroom function & Shipping tasks as required (through FedEx / UPS / others)
• Maintain conference room reservations, and ensure rooms are cleaned & ready for meetings.

Executive Admin Duties

• Maintain cleanliness and maintenance of Equipment of the location & liaison with Bldg. management for the same.
• Maintain Seat Occupancy data.
• Assist with annual budget and all related vendors
• Daily and Monthly reports
• Any other Admin duties assigned by Office Admin / Supervisor from time to time.

Qualifications

• 02- 04 years' experience in Reception / Admin Function of a medium sized facility (between 50-100 associates) preferred.
• Should possess excellent English communication skills (written & verbal)
• Should have good computer skills : Microsoft Office (especially word, excel, power point etc.).
• Should have knowledge of : - (1) Office Management (2) Basic purchase procurement processes (pantry & Office supplies)
• Must be a team player with good interpersonal skills and ability to work in a diverse multicultural environment.
• Should possess : - (1) Good organizational and planning skills, (2) Analytical and problem-solving skills, (3) Good and quick decision-making capability.
• Should be : (1) Proactive (2) Self-motivated (3) Adaptive (4) Professional (5) Able to multitask, (6) Accessible on phone for any emergency requirement at the location
• Should be : (1) Flexible (2) Available for work outside of regular business hours (i.e. Come in early / Lea ve late) if needed as per project requirement.

Diverse Lynx LLC is an Equal Employment Opportunity employer. All qualified applicants will receive due consideration for employment without any discrimination. All applicants will be evaluated solely on the basis of their ability, competence and their proven capability to perform the functions outlined in the corresponding role. We promote and support a diverse workforce across all levels in the company.