Executive Administration Manager

Secunm; Santa Fe (NM); On-site; USD 71,219 - 89,024; Full time

Benefits offered by this job

Highly competitive benefits package

Job summary

Secunm in Santa Fe, New Mexico, seeks an Executive Administration and Events Manager to provide high-level support to the executive team while managing event planning and administration. This role requires excellent communication, organization skills, and knowledge of event management.

The successful candidate will supervise the Executive Administrative Assistant(s) and play a key role in ensuring smooth operations within the executive office. A degree in Business Administration along with extensive executive admin and supervisory experience is required.

Qualifications

• Proven experience in executive administrative support.
• Strong skills in managing calendars and appointments.
• Experience in event planning including budgeting and execution.

Responsibilities

• Provide high-level administrative support to the Executive team.
• Plan and deliver company-wide events.
• Supervise the Executive Administrative Assistant(s).
• Manage departmental budgets and ensure compliance.

Skills

Excellent verbal and written communication skills

Advanced knowledge in Microsoft Office and Outlook

Excellent organization and multi-tasking abilities

Extensive event planning and marketing experience

Ability to handle confidential material

Ability to work independently

Strong collaborative relationship skills

Education

Bachelor's degree in Business Administration or similar

7 years of progressively responsible executive administrative experience

2 years of supervisory experience

Job description

POSITION TITLE: Executive Administration and Events Manager

REPORTS TO: President & CEO

SUPERVISES: Executive Administrative Assistant(s)

JOB STATUS: Exempt

JOB GRADE: 13 – $71,219.20 to $89,024.00 Targeted Annual Salary

JOB SUMMARY

Provides high-level, confidential administrative support to the Executive team while leading the administrative support staff. Additionally, this individual will direct internal efforts for the planning, preparation, and delivery of company-wide events that include trainings, meetings, celebrations, and other key company or community experiences. This position is often privy to confidential information and as such, requires a high degree of diplomacy, discretion, and tact.

DUTIES / RESPONSIBILITIES

• Provides administrative support to the Executive Office, including managing calendars and appointments; email correspondence; research; telephone calls; travel coordination; expense reconciliation; department budget preparation and monitoring; social affairs; meeting materials; and routine minute-taking to ensure business initiatives are met.
• Supports Enterprise Risk Management with the review of Board and Management policies for accuracy, continuity, grammar, and format as presented to Board and Supervisory committees; further includes support with administration of the Board Portal.
• Facilitates Executive, Board, and Supervisory Committee meetings and events: support includes scheduling meetings; drafting agendas and meeting materials; and recording meeting minutes.
• Leads special events hosted by the Executive Office. Ensures that events, meetings, facilitators, conferences, and related contracts meet budget, deadlines, and other specifications.
• Supervises the employees and activities assigned to the Executive Administration team, including delegating responsibilities; prioritizing workloads; managing; supervising; evaluation; recognition; and staffing.
• Prepare presentations, correspondence, and reports for the Executive Office.
• Events management includes routine planning and coordination of budgeting, scheduling, site selection, hotel and venue negotiations, audio‑visual and IT guidance and execution, development of registration tracking and attendance, name tags or badges, transportation, parking, securing entertainers, development and arranging decor, event security, menu planning, catering, sourcing of awards and/or gifts, and on‑site facilitation.
• Interfaces with all levels of management and provides information, direction and/or guidance on behalf of the Executive Office.
• Performs project planning and project management as assigned.
• Supervises others and is responsible for being results oriented, collaborative, to delegate effectively, and embrace the organization's core values, ensuring team effectiveness.
• Performs other duties as assigned.

REQUIRED SKILLS / ABILITIES

• Excellent verbal and written communication skills.
• Handle confidential material with the utmost sensitivity and tact.
• Ability to work independently with no supervision, make decisions in accordance with company policies, and work effectively with all levels of management, volunteers, staff, vendors, members, and the community.
• Advanced knowledge in computer applications, including but not limited to Microsoft Office and Outlook applications.
• Excellent organization, self‑starter, multi‑tasker, and the ability to take initiative and meet priorities in a fast‑paced environment with a high level of accuracy and attention to detail.
• Ability to work as a member of an effective team, work with multiple departments and stakeholders, and to work under pressure while maintaining strong collaborative relationships across the organization.
• Extensive event planning and marketing experience, including strategies and tactics for increasing attendee engagement and satisfaction.
• Those in a leadership role are expected to participate in company meetings, community events, and similar engagements as ambassadors to the organization and its mission. These include voluntary and involuntary events that although ordinarily will be during business hours, does include weekends and evenings as announced.
• Job Related Travel - As required.

EDUCATION / EXPERIENCE

• Education or experience equivalent to Bachelor's degree in Business Administration or similar, plus 7 years' of progressively responsible executive administrative experience.
• Must have at least 2 or more years of supervisory experience.

GENERAL REQUIREMENTS

• Must be capable to execute all terms and conditions set forth in the Employee Handbook, including but not limited to:
• Works in a safety conscious manner which ensures that safe work practices are used in order not to pose a risk to self or others in the workplace.
• Adheres to policy on Drug Free Workplace.
• Complies with company policies and procedures and local, state and federal regulations.

PHYSICAL REQUIREMENTS

• Prolonged periods of sitting at a desk and working on a computer.
• Some standing, walking, kneeling, stooping, bending and lifting.
• Must be able to lift 15 pounds at times.
• Must be able to access and navigate each department at the organization's facilities.

BENEFITS

State Employees Credit Union offers a highly competitive benefits package.

State Employees Credit Union of New Mexico is an Equal Opportunity Employer, including disabled and veterans.