Executive Admin Specialist, Sales & Respiratory Care

Baxter International Inc.; Saint Paul (MN); On-site; USD 64,000 - 88,000; Full time

Benefits offered by this job

Onsite 3 days policy

Baxter benefits package

Job summary

Baxter International Inc. is seeking an Administrative Assistant for our Respiratory Care division in Saint Paul. You will provide executive-level support, manage calendars, travel, and communications, and handle invoicing and procurement in Ariba.

The role emphasizes high organization, collaboration across dispersed teams, and a proactive, professional demeanor. The position requires at least a high school diploma with 2+ years of admin experience, strong communication, and proficiency in

Qualifications

• 2+ years related admin experience
• Strong written, verbal and interpersonal communication
• Proficient with Concur for travel/expense reporting
• Experience coordinating with dispersed teams

Responsibilities

• Screen calls and manage calendars with Outlook
• Expense management in Concur; travel arrangements
• Support local and corporate initiatives at the facility
• Coordinate meetings between executives and customers
• Lead special projects from inception to completion
• Support events and vendor presentations
• Handle MS Office tasks (Word/Excel/PowerPoint/Outlook)
• Invoicing, SOWs, POs in Ariba and related systems
• Front desk back-up and general admin duties

Skills

2+ years experience

Communication skills

Organizational skills

Problem-solving

Concur experience

MS Office

Education

High school diploma

Associate or Bachelor's in Business/Marketing

Tools

Outlook

Concur

Ariba Spend Management

Ariba Guided Buying

Microsoft Office Suite

Job description

Baxter International Inc. is seeking an Administrative Assistant for our Respiratory Care division in Saint Paul. You will provide executive-level support, manage calendars, travel, and communications, and handle invoicing and procurement in Ariba.

The role emphasizes high organization, collaboration across dispersed teams, and a proactive, professional demeanor. The position requires at least a high school diploma with 2+ years of admin experience, strong communication, and proficiency in