Executive Admin & Programs Coordinator — Healthcare

City of Hope; Duarte (CA); On-site; USD 60,000 - 78,000; Full time

Job summary

City of Hope is seeking a Program Coordinator to support the Health Access and Community Enrichment (HACE) department. The role requires organization, tact, and collaboration with internal clients and staff across levels in a fast-paced healthcare setting.

The successful candidate will provide executive-level support to the Chief HACE Officer, assist with budget and department operations, and coordinate projects and events to advance department objectives.

Qualifications

• Bachelor’s Degree or equivalent experience; substitutable for minimum education.
• 3+ years of progressively responsible experience in business administration, clinical research or healthcare environment.

Responsibilities

• Provide executive-level administrative support to Chief HACE Officer, including complex calendar management, travel and itinerary coordination, and expense tracking.
• Assist in the daily administrative functions of managing an effective department, handling sensitive and confidential details with discretion.
• Assist in department business activities including budget preparation and monitoring, account management, purchasing, personnel, facilities, travel and reporting.
• Oversees expenditures within established limits, understands and monitors budget activities and variances.
• Coordinates departmental projects and events including faculty symposiums, research forums, and engagement activities.
• Completes expense reports/requisitions/check requests in ERP.

Skills

Executive support

Calendar management

Budget management

Project coordination

Travel coordination

Communications

Education

Bachelor’s Degree or equivalent experience

Tools

ERP software

Job description

City of Hope is seeking a Program Coordinator to support the Health Access and Community Enrichment (HACE) department. The role requires organization, tact, and collaboration with internal clients and staff across levels in a fast-paced healthcare setting.

The successful candidate will provide executive-level support to the Chief HACE Officer, assist with budget and department operations, and coordinate projects and events to advance department objectives.