EXECUTIVE ADMIN AND PROJECT COORDINATOR

Reliabilityweb.com; Denver (CO); Hybrid; USD 52,000 - 78,000; Part time

Job summary

A forward-thinking consultancy, Asset Analytix, is seeking an Executive Admin & Project Coordinator to support the COO. This role encompasses executive administration and project management, ensuring smooth operations and communication across multiple projects. Candidates should have experience in consulting, project coordination, and a solid understanding of CRM systems like HubSpot.

Qualifications

• Proven experience supporting executives in a consulting firm environment.
• Strong background in project coordination or management.
• Experience managing a CRM (HubSpot preferred).

Responsibilities

• Coordinate internal and external activities, including meetings and documentation.
• Create and manage project timelines for on-time delivery.
• Collaborate with teams to track project milestones.

Skills

Communication

Organizational Skills

Project Coordination

Tools

CRM (HubSpot)

Microsoft Office Suite

QuickBooks

Job description

IMC is set to revolutionize how we think about Asset Management . Happening in Marco Island, Dec 16th - 19th 2024

IMC 2024 is designed to equip you with the knowledge, strategies, and tools needed to lead with foresight and innovation.

Job Title : Executive Admin & Project Coordinator

Reports To : COO

Status : Part-time (20 hours minimum) with the opportunity for full-time.

About Asset Analytix :

Asset Analytix is a forward-thinking consultancy and technology company focused on improving asset management, maintenance, and reliability for our clients. We are looking for an experienced Executive Admin & Project Coordinator to support our COO and manage key project initiatives.

This role uniquely combines Executive Administration and high-level Project Management. The Executive Admin & Project Coordinator will support leadership in a variety of activities, serving as a key point of coordination for multiple ongoing projects. The role is crucial for ensuring smooth operations, clear communication, and timely project execution across teams.

Key Responsibilities :

• Executive Administrative Support :

Coordinate internal and external activities, including meetings, client documentation, and proposal assembly.

• Manage the company CRM (HubSpot) for client records, sales processes, and marketing integration.
• Serve as a key client interface, ensuring smooth communication and follow-ups.
• Project Coordination :

Create and manage project timelines to ensure on-time delivery.

• Collaborate with consulting teams to track project milestones and deadlines.
• Prepare project communication materials and updates for internal and external stakeholders.
• Coordinate with Sales, Solutions Delivery, and Accounting to ensure proper internal control of project operations.
• Identify and report project risks, providing solutions to mitigate them.
• 75% remote, with in-person meetings required for coordination with the COO and project leadership.
• Starting as a part-time role (20 hours minimum) with the opportunity to transition to full-time based on performance and business needs.

Qualifications :

• Proven experience supporting executives in a consulting firm environment.
• Strong background in project coordination or management, with the ability to handle multiple projects simultaneously.
• Experience managing a CRM (HubSpot preferred).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Nice to have : Experience with QuickBooks or familiarity with financial processes.
• Exceptional communication and organizational skills.
• Must be located in the Denver, CO area.

Equal Opportunity Statement :

Asset Analytix is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other legally protected status. All qualified applicants will receive consideration for employment without regard to their protected veteran status, and any other characteristic protected by law.

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