Executive Admin - Acquisitions - Secret Clearance

STI-TEC; El Segundo (CA); On-site; USD 75,000 - 95,000; Full time

Job summary

A solutions provider located in El Segundo, California is seeking an Executive Admin to support Space Systems Command. The role entails managing business operations, providing administrative support, and coordinating personnel activities. Applicants must possess a BA/BS degree and 12 years of relevant experience, including 6 years supporting the Department of Defense. The position also requires expert-level proficiency in Microsoft Office Suite. This role is essential for ensuring efficient operations within government programs and compliance with regulations.

Qualifications

• 12 years of experience in acquisition management activities related to government contracts.
• 6 years in support of the Department of Defense.

Responsibilities

• Assist with government business operations and office management.
• Provide executive level administrative support.
• Coordinate personnel and appraisal records, mail distribution, and executive schedules.

Skills

Expert level Microsoft Office Suite

Education

BA/BS Degree

Job description

Solutions Through Innovative Technologies, Inc. (STI-TEC) specializes in the delivery of professional business and information management services. STI-TEC offers government and commercial clients a comprehensive portfolio of services that identify, manage, distribute and improve business processes related to entities’ most valued resource, information. As a fast‑growing solutions provider, established in 2000, total customer satisfaction has remained the cornerstone of our business. Our business model focuses on integrity, loyalty, and trust.

Position Overview

The Executive Admin – Acquisitions will support Space Systems Command Space Domain Awareness & Combat Power and Battle Management Command, Control & Communications Program Executive Offices.

Essential Job Function

• Assist the Government in the execution of routine business operations.
• Provide executive level administrative support, office management, personnel management, human resources management, and configuration and data management. This includes but is not limited to conducting research, preparing statistical reports, handling information requests, coordinating personnel and appraisal records, mail distribution, office support services, managing executive schedules, planning government travel from initial booking to reimbursement voucher Page 12 of 26 Space Domain Awareness & Combat Power (SDACP) Hemisphere PWS FA8819-24-R-B002 completion (i.e., Defense Travel System), coordinating staff activities, arranging meetings, events, and conventions, and performing other clerical functions.
• Assist and advise the Government in analyzing, interpreting, monitoring, disseminating, and resolving all tasks to include but not limited to internal and external organization inquiries, requests, and Task Management Tool (TMT) tasks to ensure deadlines are met. Tasks can include but are not limited to reviewing and coordinating performance reports, ensuring documents are in compliance with Space Systems Command, Space Force, Air Force, and DoD policy, laws, and regulations, facilitating interfaces with critical internal and external acquisition organizations, ensuring completeness and quality of acquisition and requirements‑related documents, and monitoring front office tasks.
• Develop, document, modify, transition, and maintain standard functional databases to support organizations in meeting mission requirements as needed.
• Assist with managing Government civilian record keeping.
• Primary point of contact for all unit civilian human resource management functions and shall provide expertise and guidance on all civilian matters related to procedures, rules, and regulations.
• Assist the Government with identifying present and future vacant civilian positions, creating justifications for requisitions, completing Request for Personnel Actions, completing/coordinating security waivers, creating Core Personnel Documents and updating Manpower Change Requests.
• Assist with special civilian manpower requests to include but not limited to Reimbursable, Superior Qualification Packages, By-Name-Requests, and Position Designations.
• Attend and support administration (scheduling, security controls, and/or execution) of meetings and reviews.
• Identify/distribute the purpose and objective as defined by the meeting principal to key members in advance using Microsoft Calendar for routine meetings.
• Capture action items, record minutes, and disseminate to all invitees in a timely manner. Minutes shall include but are not limited to purpose and objective; names/organization of principal, key members, and other attendees; names of all individuals invited compared to those who attended; if a key member is unable to attend provide reason for absence; summarize meeting effectiveness in relation to mission objective; and summarize events/decisions.
• Assist with the submission and processing of military and civilian awards and decorations, quarterly and annual awards, and special trophies to include but not limited to monitoring status of military and civilian out‑bound personnel and notifying the government of decoration package timelines, ordering plaques, updating recognition board, and assisting the government with All Calls.
• Notify the government of quarterly, annual, and special award timelines, and assist with preparing award packages.
• Quality check all packages to ensure compliance with regulations.
• Monitor award package processing until award is signed and presented to member.
• Assist the government with the awards board process to include but not limited to the voting round for submitted packages, consolidate votes, and present results to the Government.
• Develop and maintain schedules using standard Microsoft Suite applications (i.e., Microsoft Project).

Minimum Qualifications

• Secret Clearance
• BA/BS Degree
• 12 years of experience performing acquisition management activities related to contracting, legal, policy, and regulatory development, review, and compliance in the government (military and/or civil servant), federally funded research and development center, or profit/non‑profit government support/development Contractor arena, of which six years shall include duties/assignments specifically in support of the Department of Defense.
• Expert level Microsoft Office Suite

Applicants selected may be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. STI-TEC is an equal opportunity employer. Employment is decided on the basis of qualifications, merit, and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training. If you need assistance or an accommodation due to a disability, you may contact us at [e-mail] or you may call us at 1+918.583.9900.

This job posting is to identify potential candidates for positions in order to respond to a request for proposal. This job posting, including but not limited to, qualifications, duties, compensation and benefits, is subject to change based on the terms and conditions of the awarded contract and is contingent on STI-TEC being awarded the contract.