Executive & Academic Personnel Specialist

University of California, Davis; Davis (CA); On-site; USD 46,838,000 - 61,358,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Paid holidays

Job summary

UC Davis is seeking an experienced administrative professional to support the chair, department and CAO with academic personnel actions across multiple departments. The role includes preparing actions, tracking eligibility and assembling dossiers, coordinating recruitment, and supporting summer session appointments.

Responsibilities also include assisting senior leadership with special projects, back-up coverage, and reporting for Agricultural Experiment Station activities.

Qualifications

• Experience with academic and staff personnel policies and procedures and bargaining agreements, recruitment of faculty and faculty advancement.
• Experience with recruitment and working with personnel, accounting, and travel policies and procedures in an academic or similar environment.
• Leadership and decision making to lead meetings, research, gather and integrate information, formulate recommendations, and develop approaches to evaluate business needs, including training staff.
• Strong writing, editing and proofreading skills to produce clear and concise communications.
• Experience analyzing complex information and determining priorities and actions.
• Experience providing administrative support in an executive-level office using standard computer applications.
• Knowledge of policies and procedures related to purchasing, travel and entertainment.

Responsibilities

• Academic Personnel: manage actions including appointments, merits, promotions, appraisals, recruitment and salary administration.
• Confidential Assistant to Chair, Vice Chair, and CAO; support for academic personnel processes and department operations.
• Process improvement for Academic Personnel workflows and unit reporting.

Skills

Administrative support

Policy interpretation

Communication

Meeting facilitation

Problem solving

Tools

AE Recruit REEport

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Job description

UC Davis is seeking an experienced administrative professional to support the chair, department and CAO with academic personnel actions across multiple departments. The role includes preparing actions, tracking eligibility and assembling dossiers, coordinating recruitment, and supporting summer session appointments.

Responsibilities also include assisting senior leadership with special projects, back-up coverage, and reporting for Agricultural Experiment Station activities.