Exec Asst, Corporate

Baxter International; Deerfield (IL); On-site; USD 76,000 - 105,000; Full time

Benefits offered by this job

Medical and dental coverage

401(k) with company matching

Employee Stock Purchase Plan (ESPP)

Paid time off 20–35 days

Job summary

Baxter International is seeking a Corporate Executive Assistant to support the Chief Information Officer. You will act as a trusted partner, managing priorities, communications, and day‑to‑day operations with confidentiality and professional discretion.

This senior role interfaces with IT leadership and enterprise partners, coordinating calendars, travel, expense processes, and project coordination across a fast‑paced, global environment while maintaining autonomy and judgment.

Qualifications

• 8+ years of experience as an Executive Assistant or Senior Executive Assistant supporting senior leaders, including C‑suite or equivalent roles.
• Exceptional written, verbal, and interpersonal communication skills.
• Strong organizational, prioritization, and project management skills.
• Advanced calendar management and scheduling expertise, particularly in Outlook.
• Excellent ability to handle confidential information in a fast‑paced environment.

Responsibilities

• Serve as liaison between the CIO, IT leadership, and enterprise partners.
• Coordinate calendars, prepare correspondence, presentations, databases, and spreadsheets.
• Arrange global and domestic travel, including air, ground transportation, lodging, visas/passports, and meeting logistics.
• Prepare expense reports and manage corporate credit lines; apply and support company policies.
• Support departmental initiatives and project‑manage or coordinate meetings and events across in‑person, virtual, and hybrid formats.
• Operate effectively in a fast‑paced executive environment with shifting priorities and high discretion.
• Provide flexible support to global leaders across time zones as business needs evolve.
• Anticipate needs by proactively identifying risks, gaps, and solutions.

Skills

Communication skills

Organizational skills

Prioritization

Project management

Confidentiality

Calendar management

Outlook

Word

Excel

PowerPoint

Invoice processing

Education

High school diploma

Associate’s degree or professional certification

Tools

Outlook

Word

Excel

PowerPoint

Job description

This is whereyour work makes a difference.

At Baxter, we believe every person—regardless of who they are or where they are from—deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond.

Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results.

Here, you will find more than just a job—you will find purpose and pride.

Your role

The Corporate Executive Assistant plays a meaningful role in supporting the Chief Information Officer, serving as a trusted partner in managing priorities, communications, and day‑to‑day operations. This senior‑level role provides proactive, high‑touch, and confidential support to enable executive effectiveness and allow the CIO to remain focused on strategic decision‑making.

This position serves as a key liaison across the organization, partnering closely with executive leadership, Corporate and Senior Executive Assistants, and internal and external stakeholders. This positions provides meaningful exposure to senior IT and enterprise leadership and requires a high degree of professionalism, confidentiality, and proactive problem‑solving in support of a global organization.

In addition to supporting one to two senior leaders, this role provides broader administrative leadership across the IT function. Acting as a central point of coordination, the Executive Assistant manages complex priorities, information flow, and competing demands in a fast‑paced, dynamic environment, exercising sound judgment and discretion at all times.

What you'll be doing

• Serve as a key liaison between the CIO, IT senior leadership team, and enterprise partners
• Coordinate and manage sophisticated calendars and schedules; prepare and manage correspondence, presentations, databases, and spreadsheets
• Arrange and manage global and domestic travel, including air, ground transportation, lodging, visas/passports, and meeting logistics
• Prepare expense reports and manage corporate credit lines; apply and support company policies and provide mentorship or training as needed
• Support departmental initiatives and project‑manage or coordinate meetings and events across in‑person, virtual, and hybrid formats
• Operate effectively in a fast‑paced, highly transparent executive environment with shifting priorities and frequent change with a high degree of autonomy, judgment, and discretion when handling sensitive and confidential information
• Provide flexible support to global leaders across time zones as business needs evolve
• Anticipate needs by proactively identifying risks, gaps, and solutions before issues arise, ability to step in to lead or coordinate administrative efforts for the broader IT function when needed

What you'll bring

• High school diploma required; Associate’s degree or professional certification preferred
• 8+ years of experience as an Executive Assistant or Senior Executive Assistant supporting senior leaders, including C‑suite or equivalent roles
• Exceptional written, verbal, and interpersonal communication skills, with the ability to interact confidently with senior leadership and external partners
• Strong organizational, prioritization, and project management skills, with the ability to deliver results under tight timelines
• Excellent critical thinking and sound business judgment in a fast‑paced, frequently changing environment
• Advanced calendar management and scheduling expertise, particularly in Outlook
• Advanced proficiency in Outlook, Word, Excel, PowerPoint, and related tools
• High proficiency in invoice and purchase order processing

Baxter is committed to supporting the needs for flexibility in the workplace. We do so through our flexible workplace policy which includes a minimum of 3 days a week onsite. This policy provides the benefits of connecting and collaborating in‑person in support of our Mission.

We understand compensation is an important factor as you consider the next step in your career. At Baxter, we are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices. The estimated base salary for this position is $76,000to $104,500 annually. The estimated range is meant to reflect an anticipated salary range for the position. We may pay more or less than of the anticipated range based upon market data and other factors, all of which are subject to change. Individual pay is based on upon location, skills and expertise, experience, and other relevant factors. For questions about this, our pay philosophy, and available benefits, please speak to the recruiter if you decide to apply and are selected for an interview.
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time

US Benefits at Baxter (except for Puerto Rico)

This is where your well-being matters. Baxter offers comprehensive compensation and benefits packages for eligible roles. Our health and well-being benefits include medical and dental coverage that start on day one, as well as insurance coverage for basic life, accident, short‑term and long‑term disability, and business travel accident insurance. Financial and retirement benefits include the Employee Stock Purchase Plan (ESPP), with the ability to purchase company stock at a discount, and the 401(k) Retirement Savings Plan (RSP), with options for employee contributions and company matching. We also offer Flexible Spending Accounts, educational assistance programs, and time‑off benefits such as paid holidays, paid time off ranging from 20 to 35 days based on length of service, family and medical leaves of absence, and paid parental leave. Additional benefits include commuting benefits, the Employee Discount Program, the Employee Assistance Program (EAP), and childcare benefits. Join us and enjoy the competitive compensation and benefits we offer to our employees.For additional information regarding Baxter US Benefits, please speak with your recruiter or visit our Benefits site: Benefits | Baxter

Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

Know Your Rights: Workplace Discrimination is Illegal

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.

1 Baxter Parkway|Deerfield, IL 60015|United States of America