Exec Admin Asst, Administrative Services

Lincoln Financial Group; Radnor (Delaware County); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Tuition assistance program

Free financial counseling

Leadership development opportunities

Job summary

Lincoln Financial Group is seeking an Executive Admin Assistant for its Delaware County, Radnor office. This position involves providing comprehensive administrative support to senior management, managing schedules and travel, preparing reports, and facilitating communications. Ideal candidates have 3-5 years of experience in a corporate environment, strong organizational skills, and the ability to handle confidential information. Benefits include career development and employee assistance programs.

Qualifications

• 3-5+ years of experience supporting senior or executive management in a corporate environment.
• Ability to manage schedules and calendars effectively.
• Strong analytical and proofreading skills.

Responsibilities

• Provide administrative support for assigned Senior Management Committee or Corporate Leadership Group.
• Manage schedules, meetings, and travel arrangements.
• Prepare complex reports and presentations.

Skills

Clerical and/or administrative support experience

Communication skills

Organizational skills

Time management

Education

Experience in a complex corporate environment

Job description

The Role at a Glance

The Executive Admin Assistant, Administrative Services position will perform and deliver on routine and progressively more non‑routine assignments for their assigned area(s) of responsibility independently in accordance with established procedures/guidelines. They will provide a full range of administrative support for assigned Senior Management Committee (SMC) or Corporate Leadership Group (CLG).

What You'll Be Doing

• Supports and promotes change management and/or departmental/enterprise initiatives within assigned area(s) of responsibility.
• Meets or exceeds departmental quality and service standards.
• Works overtime as needed.
• Works independently delivering on routine but progressively more non‑routine work, in accordance with established procedures and guidelines in a timely manner and meets deadlines appropriately.
• Makes routine and progressively more non‑routine decisions independently, in accordance with established procedures and guidelines.
• Shares a diverse range of knowledge and information and/or enables less experienced team members to perform their assignments.
• Performs a diverse range of tasks/transactions related to common programs and services by directly applying expanded knowledge obtained from the role in increasingly more complex situations.
• Communicates and/or coordinates assigned SMC/CLG member(s) instructions and/or desires with various departments and/or internal/external stakeholders.
• Furnishes and obtains information from other SMC/CLG members and/or external stakeholders which may be confidential in nature.
• Prepares assigned SMC/CLG member for meetings by creating, gathering, and/or organizing material, identifying key questions to be prepared to answer and preparing reference material in an effective structure.
• Prepares correspondence, memorandum and documents, which may be confidential in nature for the SMC/CLG member(s) review and approval.
• Prepares complex reports and presentations including preparing special reports through conducting research to add value to material and/or gathering and summarizing information and/or data.
• Proofreads complex documents, presentation and reports for grammatical and typographical errors.
• Receives and screens telephone calls, letters and/or visitors for the assigned SMC/CLG member(s) including, answering routine questions, obtains and furnishes information to save SMC/CLG member(s) time.
• Greets and directs SMC/CLG member’s visitors and act as primary resource for internal and external contacts, facilitating a professional image of LFG.
• Manages assigned SMC/CLG member(s) calendar and schedule meetings, conferences and appointments including managing availability and commitments to ensure clear priorities and optimum use of time.
• Arranges and coordinates assigned SMC/CLG member(s) travel including preparing itineraries.
• Plans, organizes, and facilitates special projects requested by assigned SMC/CLG member(s).
• Plans and coordinates special events as needed.
• Organizes and maintains assigned SMC/CLG member(s) correspondence and records, following up on pending matters as needed.
• Sorts, reviews, and distributes assigned SMC/CLG member(s) mail.
• Enters assigned SMC/CLG member(s) expenses reports into appropriate systems.
• Processes invoices for prompt payment as needed.
• Orders supplies and co‑ordinates routine maintenance and repairs to office equipment as needed.
• For roles Corporate Executive Administrative Assistant roles located in Radnor only: Provides coverage for corporate reception during lunch or paid time off (PTO) as needed.

What We're Looking For

3‑5+ Years of clerical and/or administrative support experience in a complex corporate environment supporting senior and/or executive management aligned with the responsibilities for this position (Required).

Benefits

• Clearly defined career tracks and job levels, along with associated behaviors for each of Lincoln's core values and leadership attributes.
• Leadership development and virtual training opportunities.
• Free financial counseling, health coaching and employee assistance program.
• Tuition assistance program.
• Work arrangements that work for you.
• Effective productivity/technology tools and training.

Lincoln is committed to creating an inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Additional Information: This position may be subject to Lincoln’s Political Contribution Policy. An offer of employment may be contingent upon disclosing to Lincoln the details of certain political contributions. Lincoln may decline to extend an offer or terminate employment for this role if it determines political contributions made could have an adverse impact on Lincoln’s current or future business interests, misrepresentations were made, or for failure to fully disclose applicable political contributions and/or fundraising activities.

Any unsolicited resumes or candidate profiles submitted through our website or to personal e‑mail accounts of employees of Lincoln Financial are considered property of Lincoln Financial and are not subject to payment of agency fees.

Lincoln Financial (“Lincoln” or “the Company”) is an Equal Opportunity employer and, as such, is committed in policy and practice to recruit, hire, compensate, train and promote, in all job classifications, without regard to race, color, religion, sex, age, national origin or disability. Opportunities throughout Lincoln are available to employees and applicants are evaluated on the basis of job qualifications. If you are a person with a disability that impedes your ability to express your interest for a position through our online application process, or require TTY/TDD assistance, contact us by calling 260‑455‑2558.

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