Exe Admin Assistant-Project Manager

Caring Health Center, Inc.; Springfield (MA); Hybrid; USD 40,000 - 60,000; Part time

Job summary

A leading healthcare provider is seeking an Executive Administrative Assistant and Project Manager for their chief executive officer. This part-time, hybrid position involves supporting executive tasks and managing strategic projects while ensuring an organized workflow. Ideal candidates have a bachelor's degree, experience supporting C-level executives, and strong organizational and communication skills.

Qualifications

• 3-5 years of experience in project management and executive support.
• Proven experience in project administration and support.
• Ability to thrive in a dynamic and fast-paced environment.

Responsibilities

• Assist the CEVPSRO with executive calendar management and correspondence.
• Manage projects and assist in administrative workflows.
• Support tracking and maintenance of organizational policies.

Skills

Fluency in English

Communication skills

Organizational skills

Interpersonal skills

Attention to detail

Education

Bachelor's degree

Tools

Project management software

Finance software

Google Suite

Microsoft Office

Job description

Executive Administrative Assistant and Project Manager to the Chief Executive Vice President, Strategy and Research Officer (CEVPSRO)

Job Details

Category: Office and Administrative Support

Requisition Number: EXEAD001051

Location: Springfield, MA 01103, USA

Type: Part-Time, Hybrid

Hours: 32 hours

Position Overview

Position Title: Strategic Executive Project Administrator/Executive Admin to CEVP

Reports to: Chief Executive Vice President, Strategy & Research Officer (CEVPSRO)

Supervises: Specified project staff, including Digital Navigators (subject to change based on projects)

Minimum Requirements

• Bachelor's degree and 3-5 years of experience in project management and executive support to C-level executives
• Fluency in English with excellent written and verbal communication skills, including professional correspondence
• Experience with multiple software systems such as project management software (e.g., Asana), finance software (e.g., Blackbaud FENXT), meeting platforms (Zoom), Word Processing, Spreadsheets, Calendaring, and Emailing through Google Suite and Microsoft Office
• Ability to maintain strict confidentiality
• Experience in calendar management, professional correspondence, scheduling, and travel coordination
• Strong organizational skills with the ability to manage multiple projects and priorities
• Exceptional interpersonal skills to build relationships with stakeholders and engage with senior leadership in a diverse environment
• Ability to thrive in a fast-paced, dynamic environment and adapt to shifting priorities
• Proven experience in project administration, coordination, or executive support with a focus on strategic initiatives
• Exceptional attention to detail and quick learning of departmental procedures and policies

Key Responsibilities

Executive Administrative Support

• Assist the CEVPSRO with staff timesheet submissions
• Manage phone communications and screening
• Proactively manage an active executive calendar
• Provide office administration support
• Compose professional correspondence, triage emails, coordinate meetings, develop agendas, take notes, and track action items

Strategic Project Management and Support

• Manage top priority projects for the CEVP
• Develop and implement administrative workflows
• Support current grant initiatives, including Digital Navigation
• Develop project plans and oversee from initiation to completion
• Support policy tracking, updating, and maintenance efforts
• Provide support for grants and development committee meetings

Process and System Optimization

• Contribute to the standardization and streamlining of administrative processes
• Support organizational strategic planning and reporting systems
• Assist in building grant tracking and reporting systems across departments

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