Exchange Specialist

Exchange Authority LLC; Leominster (MA); Hybrid; USD 58,000 - 76,000; Full time

Job summary

Exchange Authority LLC in Massachusetts is seeking a detail-oriented professional to coordinate the 1031 Exchange process from start to finish, interfacing with clients and their consultants to answer questions and prepare documents.

The role emphasizes accuracy, compliance with IRC §1031, and timely communication with advisors, CPA's and attorneys, while handling data entry, file management, and coordinating funds flows.

Qualifications

• Two years relevant experience and/or training, or equivalent combination of education and experience.
• Experience as a real estate paralegal, escrow officer or in the area of accounting or law strongly preferred.
• Must be able to provide exceptional customer service and support to individual and corporate clients.
• Thorough knowledge of Windows-based business software applications, including Word, Exchange, and Excel.
• Develop the same thorough knowledge of any new business database and/or software applications that the firm may adopt and incorporate.
• Ability to work independently on assigned tasks as well as to accept directions on given assignments; able to organize and manage multiple priorities.
• Excellent verbal and written communication skills.
• Familiarity with database management.
• Able to work collaboratively with the office staff and exhibit strong teamwork.

Responsibilities

• Prepares, implements, and coordinates the editing of template-driven production documents for 1031 Exchange transactions.
• Understands the code and works with the Exchangor to encourage strict compliance with IRC §1031 and applicable regulations.
• Supports other office functions by reviewing files, entering data, binding brochures and reports and preparing documents for final reports.
• Interacts with potential clients, clients, and their consultants to answer questions on potential, upcoming, and ongoing exchanges.
• Track time sensitive exchange processes and inform the client and their advisors relative to exchange deadlines.
• Maintains an accurate and complete file on the exchange including all related communications, documents, and instruments.
• Works with Fidelity Bank Operations to coordinate inflows and outflows of Exchangor funds as they relate to the transaction.
• Assists in the completion of final accounting of the exchange.
• Other duties as may be assigned.

Skills

Real estate paralegal experience

Customer service

Communication skills

Data entry

Time management

Tools

Word

Excel

Exchange

Job description

Job Category : Residential & Consumer Lending

• Full-Time
• Hybrid

Locations

Showing 1 location

• Pay or shift range: $58,115.20 USD to $75,535 USD The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Description

Salary Grade: 16

SUMMARY:

To coordinate and oversee the exchange from beginning to end through interaction with potential and current clients and their consultants by answering questions, customizing and reviewing documents, and ensuring the safe movement of funds throughout the exchange.

ESSENTIAL JOB FUNCTIONS & RESPONSIBILITIES:

• Prepares, implements, and coordinates the editing of template-driven production documents for 1031 Exchange transactions.
• Understands the code and works with the Exchangor to encourage strict compliance. with the requirements of IRC §1031, the applicable regulations and case law.
• Supports other office functions by reviewing files, entering data, binding brochures and reports and preparing documents for final reports.
• Interacts with potential clients, clients, and their consultants (CPA’s, attorneys, etc.) to answer questions on potential, upcoming, and ongoing exchanges.
• Track time sensitive exchange processes and inform the client and his advisors relative to exchange deadlines.
• Maintains an accurate and complete file on the exchange including all related communications, documents, and instruments.
• Works with Fidelity Bank Operations to coordinate inflows and outflows of Exchangor funds as they relate to the transaction.
• Assists in the completion of final accounting of the exchange.
• Other duties as may be assigned.

KNOWLEDGE, SKILLS & ABILITIES:

• Two years relevant experience and/or training, or equivalent combination of education and experience
• Experience as a real estate paralegal, escrow officer or in the area of accounting or law strongly preferred.
• Must be able to provide exceptional customer service and support to individual and corporate clients
• Thorough knowledge of Windows-based business software applications, including Word, Exchange, and Excel
• Develop the same thorough knowledge of any new business database and/or software applications that the firm may adopt and incorporate
• Ability to work independently on assigned tasks as well as to accept directions on given assignments; able to organize and manage multiple priorities.
• Excellent verbal and written communication skills.
• Familiarity with database management
• Able to work collaboratively with the office staff and exhibit strong teamwork

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.