Exchange Associate - Temporary

Fidelity Cooperative Bank; Leominster (MA); On-site; USD 42,000 - 62,000; Full time

Job summary

Fidelity Cooperative Bank seeks a detail-oriented Administrative Specialist to support 1031 Exchange transactions. You will prepare, process, and edit template-driven documents, and develop knowledge of IRC 1031 rules and procedures.

You will handle data entry, file reviews, document prep, and client communications with CPAs, attorneys, and real estate professionals. Workflows require accuracy and confidentiality.

Qualifications

• One year of relevant administrative, banking, real estate, legal, accounting, or financial services experience preferred; or an equivalent combination of education and experience.
• Experience in real estate, banking, legal services, escrow, title services, accounting, or a related environment preferred.
• Interest in developing knowledge of IRC 1031 exchanges, applicable regulations, and related transaction requirements.
• Ability to provide professional and responsive service to individual and corporate clients and their advisors.
• Proficiency with Windows-based business applications, including Microsoft Word, Outlook, and Excel.

Responsibilities

• Assist with the preparation, processing, and editing of template-driven documents for 1031 Exchange transactions.
• Develop a working knowledge of IRC 1031 requirements, applicable regulations, and established procedures to support accurate processing of exchange transactions.
• Provide administrative and operational support for exchange transactions, including data entry, file review, document preparation, scanning, filing, and preparation of final transaction records.
• Communicate with clients and their consultants, including CPAs, attorneys, real estate professionals, and other advisors, to obtain required information and respond to routine transaction inquiries.
• Track time-sensitive exchange requirements and deadlines and assist with communicating upcoming deadlines to clients and their advisors.
• Maintain accurate and complete exchange files, including client communications, transaction documents, agreements, and other required records.
• Assist with coordinating the receipt and disbursement of Exchangor funds with Bank Operations in accordance with established procedures and transaction requirements.
• Review transaction information and documentation for completeness and escalate questions, discrepancies, or more complex transaction matters to senior Exchange Team colleagues as appropriate.
• Assist with the preparation and completion of final exchange accounting and transaction closeout documentation.
• Provide general administrative and operational support to the Exchange Team and assist with department projects and workflow needs.
• Other duties as may be assigned.

Skills

Administrative experience

Banking knowledge

Real estate knowledge

Attention to detail

Microsoft Word/Outlook/Excel

Communication skills

Cyber security awareness

Time management

Tools

Transaction management systems

Business databases

Job description

Salary Grade: 15

• Assists with the preparation, processing, and editing of template-driven documents for 1031 Exchange transactions.
• Develops a working knowledge of IRC
• 1031 requirements, applicable regulations, and established procedures to support the accurate processing of exchange transactions.
• Provides administrative and operational support for exchange transactions, including data entry, file review, document preparation, scanning, filing, and preparation of final transaction records.
• Communicates with clients and their consultants, including CPAs, attorneys, real estate professionals, and other advisors, to obtain required information and documentation and respond to routine transaction inquiries.
• Tracks time-sensitive exchange requirements and deadlines and assists with communicating upcoming deadlines to clients and their advisors.
• Maintains accurate and complete exchange files, including client communications, transaction documents, agreements, and other required records.
• Assists with coordinating the receipt and disbursement of Exchangor funds with Bank Operations in accordance with established procedures and transaction requirements.
• Reviews transaction information and documentation for completeness and escalates questions, discrepancies, or more complex transaction matters to senior Exchange Team colleagues as appropriate.
• Assists with the preparation and completion of final exchange accounting and transaction closeout documentation.
• Provides general administrative and operational support to the Exchange Team and assists with department projects and workflow needs.
• Other duties as may be assigned.

Salary Grade: 15

Essential Job Functions & Responsibilities

• Assists with the preparation, processing, and editing of template-driven documents for 1031 Exchange transactions.
• Develops a working knowledge of IRC
• 1031 requirements, applicable regulations, and established procedures to support the accurate processing of exchange transactions.
• Provides administrative and operational support for exchange transactions, including data entry, file review, document preparation, scanning, filing, and preparation of final transaction records.
• Communicates with clients and their consultants, including CPAs, attorneys, real estate professionals, and other advisors, to obtain required information and documentation and respond to routine transaction inquiries.
• Tracks time-sensitive exchange requirements and deadlines and assists with communicating upcoming deadlines to clients and their advisors.
• Maintains accurate and complete exchange files, including client communications, transaction documents, agreements, and other required records.
• Assists with coordinating the receipt and disbursement of Exchangor funds with Bank Operations in accordance with established procedures and transaction requirements.
• Reviews transaction information and documentation for completeness and escalates questions, discrepancies, or more complex transaction matters to senior Exchange Team colleagues as appropriate.
• Assists with the preparation and completion of final exchange accounting and transaction closeout documentation.
• Provides general administrative and operational support to the Exchange Team and assists with department projects and workflow needs.
• Other duties as may be assigned.

Knowledge, Skills & Abilities

• One year of relevant administrative, banking, real estate, legal, accounting, or financial services experience preferred; or an equivalent combination of education and experience.
• Experience in real estate, banking, legal services, escrow, title services, accounting, or a related environment preferred.
• Interest in developing knowledge of IRC
• 1031 exchanges, applicable regulations, and related transaction requirements.
• Ability to provide professional and responsive service to individual and corporate clients and their advisors.
• Proficiency with Windows-based business applications, including Microsoft Word, Outlook, and Excel.
• Ability to learn and effectively utilize business databases, transaction management systems, and other software applications.
• Strong organizational skills with the ability to manage multiple assignments, deadlines, and priorities in a detail-oriented environment.
• Ability to follow established procedures and instructions while exercising appropriate judgment and escalating issues when necessary.
• Strong attention to detail and commitment to maintaining accurate documentation and records.
• Effective verbal and written communication skills.
• Ability to maintain confidentiality when handling sensitive client, financial, and transaction information.
• Ability to work collaboratively with Exchange Team colleagues, Bank Operations, and other internal partners and demonstrate strong teamwork.
• Must have cyber security awareness to protect the digital environment, the Bank, and customers