EWR Part-Time Fleet & Administrative Assistant (Tue & Thur 9AM - 5PM) - Moonachie

Odeko; Moonachie (NJ); On-site; USD 20,457 - 29,136; Part time

Benefits offered by this job

Dynamic work environment

Opportunities for growth

Healthcare benefits

Possibility for equity

Other great perks available upon request

Job summary

Cacheflow is seeking a Part-Time Fleet & Administrative Assistant in Moonachie, NJ to support fleet operations. The role involves managing toll violations, vehicle registrations, and maintaining accurate records while working closely with the local facility team.

This part-time position requires work on-site every Tuesday and Thursday, offering a competitive hourly wage of $18. Ideal candidates will have Google Workspace experience and strong organizational and communication skills.

Qualifications

• Comfortable navigating Gmail, Google Docs, and Google Sheets.
• High accuracy in reviewing invoices and managing deadlines.
• Ability to work on-site at our EWR facility every Tuesday and Thursday.

Responsibilities

• Track and process incoming toll statements and traffic violations.
• Assist with vehicle registrations and critical fleet paperwork.
• Maintain accurate digital files for all fleet vehicles.
• Support the facility team with administrative tasks and data entry.

Skills

Google Workspace Experience

Extreme Attention to Detail

Strong Organizational Skills

Great Communication

Proactive Mindset

Job description

About Us

Odeko is the all-in-one operations and technology partner to more than 20,000 independent coffee shops, cafes and other food establishments.

Through the Odeko web portal and mobile app, customers can purchase supplies from hundreds of national and local brands, track ordering trends, finance equipment, and access insurance. Customers that use Odeko can increase their revenue, reduce their environmental footprint, and save significantly on their cost of goods and time spent on vendor management.

Odeko is on a mission to continuously develop technology to champion your neighborhood cafes, coffee shops, and other independent F&B establishments.

Local coffee shops and cafes are the backbone of any given community, and we’re here to help manage the day-to-day tasks with a platform so intuitive, it’s kinda like magic.

The Odeko team is diverse, passionate, and innovative. Our 400+ employees are spread across numerous departments and business lines, but are single-minded in our mission to develop technology to support the many needs of our customers. We believe that small businesses need support now more than ever, and that Odeko is uniquely positioned to provide that support.

Fleet Operations

Fleet Operations is at the center of this! It is responsible for managing, maintaining, and auditing our delivery network's vehicle fleet to ensure safe, compliant, and seamless logistics.

Part‑Time Fleet & Administrative Assistant

This person will be responsible for supporting our Fleet Lead with toll violations, vehicle registrations, compliance documentation, and general site administrative tasks at our EWR facility.

Location: 125 State St, Moonachie, NJ 07074

Schedule: Tuesday & Thursday 9 AM - 5 PM

Pay: $18/hr paid weekly

What your shift will look like:

• Toll & Violation Management: Track, review, and process incoming toll statements and traffic violations promptly to avoid penalties and keep our fleet compliant.
• Compliance & Registrations: Assist with organizing, tracking, and executing vehicle registrations, state inspections, and critical fleet paperwork.
• Meticulous Record Keeping: Maintain accurate, up-to-date digital files for all fleet vehicles, including driver assignments, maintenance logs, and fuel receipts.
• Site Support: Support the local facility team during spare time by helping with general on‑site administrative tasks, data entry, and basic office organization.

Qualifications

• Google Workspace Experience: Comfortable navigating and utilizing Gmail, Google Docs, and especially Google Sheets for data entry and tracking.
• Extreme Attention to Detail: High accuracy when reviewing invoices, matching tolls, and verifying time‑sensitive vehicle registration deadlines.
• Reliable Schedule: Ability to work on‑site at our EWR facility (125 State Street, Moonachie, NJ) every Tuesday and Thursday for approximately 16 hours per week.
• Strong Organizational Skills: Capable of managing physical and digital paperwork efficiently while balancing multiple recurring tasks.
• Great Communication: Clear written and verbal communication skills to coordinate effectively with internal drivers, team leaders, and external vendors.
• Proactive Mindset: Happy to pivot and take on general site administrative tasks when fleet operations tasks are fully caught up.

What you’ll love about Odeko

• Dynamic environment with plenty of opportunities to directly impact the company
• Embedded cross‑functional collaboration
• Transparent communication at all levels
• Opportunities to broaden your expertise and develop competencies
• Fast‑paced environment and growth opportunities - plenty of room for you to directly impact the company and enhance your career!
• Competitive compensation, healthcare benefits, and opportunity for equity
• Other great perks – Full lists of benefits available upon request

Odeko’s Values

• Support Owners, Be Owners
• Keep Innovating, Keep Growing
• Drive Results, Create Impact
• Work Together, Win Together

Odeko is proud to be a diverse, equitable, and inclusive employer. We encourage all to apply regardless of educational background, race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status.

For this role, the estimated base pay rate is $18/hour. The actual base salary will vary based on various factors, including market, location, and individual qualifications objectively assessed during the interview process.