EVS - Administrative Assistant - Ft. Hood

HHS GOVERNMENT SERVICES LLC; Fort Cavazos (TX); On-site; USD 50,000 - 60,000; Full time

Job summary

HHS Government Services LLC seeks an Administrative Assistant to support the Environmental Services team at Fort Cavazos, TX. This full-time, in-person position assists staff, tracks facility and contractor documentation, and helps with calendar management and reporting.

The ideal candidate will have strong English communication, proficiency with Microsoft Office, budgeting and spreadsheet skills, and experience coordinating with government personnel and contractors.

Qualifications

• Three years of experience in medical facility operations or maintenance preferred.
• Excellent written and verbal communication skills.
• Experience with Microsoft Office Suite and ability to write reports and presentations.
• Able to work with budgets and create spreadsheets.
• Good interpersonal skills.
• Able to work in a shared workspace with team members.
• Strong customer service skills with government personnel and subcontractors.
• Experience with multiple crafts and working with staff and vendors.

Responsibilities

• Support staff in staying organized and assist new hires during in-processing.
• Track facility management and contractor maintenance/housekeeping training documentation.
• Log daily time approvals for 25+ employees.
• Oversee shared calendars and schedule conference room availability.
• Assist in creating spreadsheets and reports for managers or government workers.
• Keep office supplies stocked, including ordering inventory.
• Enter, modify, and verify door groups in Lenel system as approved.
• Maintain records; receive, prepare, and verify documents.
• Search for and compile information and data.
• Respond to routine requests with standard answers by phone, in person, or by correspondence.
• Perform other routine office support work (typing, filing, etc).
• Code and file documents in an extensive alphabetical filing system.
• Post simple amounts to customer accounts.
• Other duties as assigned.

Tools

Lenel Access System

Job description

Job Details

Job Title: Administrative Assistant

Job Location: Fort Cavazos , TX 76544

Location: Fort Hood, Texas

Job Type: Full-Time

Salary Range: $50,000.00 - $60,000.00 Salary/year

General Summary

The Administrative Assistant will work in a multi-office setting with responsibility for reporting to each space daily. This position is 100% in person. This role supports the Environmental Services team and site leadership by supporting staff in staying organized, and assisting new hires during in-processing. Duties may include tracking facility management and contractor maintenance/housekeeping training documentation for the team, logging daily time approval for 25+ employees, and overseeing shared calendars and conference room scheduling. This position may also assist in creating spreadsheets and reports for managers or government personnel, keeping office supplies stocked, and entering, modifying, and verifying door group access in the Lenel system as approved by the Facilities Management office.

Must be able to pass a government background check and comply with all required government/installation training.

Essential Duties and Responsibilities

• Support staff in staying organized and assist new hires during in-processing.
• Track facility management and contractor maintenance/housekeeping training documentation for the team.
• Log daily time approval for 25+ employees.
• Oversee shared calendars to reflect commitments and schedule conference room availability.
• Assist in creating spreadsheets and reports for managers or government workers.
• Assist in keeping office supplies stocked, including ordering inventory when needed.
• Enter, modify, and verify proper operation of door groups in the Lenel system as approved by the Facilities Management office.
• Maintain records; receive, prepare, and verify documents.
• Search for and compile information and data.
• Respond to routine requests with standard answers, by phone, in person, or by correspondence.
• Perform other routine office support work (e.g., typing, filing, or operating a keyboard-controlled data entry device to transcribe data into a form suitable for data processing).
• Code and file documents in an extensive alphabetical filing system.
• Post simple amounts to customer accounts.
• Other duties as assigned.

Knowledge, Experience and Skill Requirements

• Preferred three (3) years of experience in a medical facility operations or maintenance capacity.
• Excellent written and verbal communication skills.
• Experience with various forms of office software and equipment; able to write reports and presentations.
• Able to work with budgets and create spreadsheets. (Microsoft Office Suite experience a must.)
• Good interpersonal skills.
• Must be comfortable sharing workspace with other team members.
• Must have strong customer service skills, as this role communicates internally and externally with government personnel and subcontractors.
• Able to work with staff and vendors across multiple and varying crafts.
• Preferred experience with Joint Commission (formerly JCAHO), NFPA, OSHA, and EPA codes and standards.
• Must be willing to work a flexible schedule with some weekend work required.

Language Skills

This position requires that the individual be able to speak and understand the English language. The individual must be able to read, write, and follow directions in the English language.

Reasoning Ability

Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Work Environment

• Regularly required to stand, walk, use hands to finger, handle, or feel, reach with hands and arms, and talk or hear.
• Occasionally required to climb or balance, and stoop, kneel, crouch, or crawl.
• Must be able to work in a sitting position for 8 or more hours per day.
• Must be able to lift up to 10 pounds on a regular basis and up to 50 pounds as needed.
• Must be able to travel to job locations by automobile and/or commercial airline.

Pre-Employment Requirements

Employment is contingent upon successful completion of a pre-employment background check and drug screening. Employees must be able to obtain and maintain any base/installation access credentials required by the location.

This job description is subject to change by the employer as the needs of the employer and requirements of the job change.

We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)