Evidence Custodian Assistant

City of Santa Fe Springs; Aztec (NM); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health care

Dental

Vision

Retirement

Life insurance

Short-term disability

Holidays

Vacation

Sick leave

Job summary

City of Santa Fe Springs is seeking an Evidence Custodian Assistant to support pre-trial discovery and maintain chain of custody for property and evidence. The role involves redacting video evidence and providing technical assistance for compliant collection, documentation, and storage processes.

The position requires a high school diploma or GED and at least one year of clerical and customer service experience.

Qualifications

• Minimum of one year of clerical experience and demonstrated customer service experience.
• Ability to follow established procedures and maintain accuracy in records.

Responsibilities

• Process discovery demands for court by copying pertinent evidence to parties.
• Receive property and evidence from law enforcement and maintain chain of possession.
• Redact images and information from body worn camera footage as needed for public records requests.
• Operate electronic devices for redaction and data entry tasks.
• Maintain custody procedures for evidence including photos, paperwork, and digital materials.
• Document handling of evidence and generate reports; update evidence status.

Skills

Clerical experience

Customer service

Education

High School diploma or GED

Job description

Job Summary

Under general supervision of the Property and Evidence Manager, provides pre-trial disclosure for discovery demands. Assist with maintaining chain of custody for property and evidence seized, including preserving and securing of evidence; including redacting video evidence. The Evidence Custodian Assistant provides technical assistance to ensure a compliant process with the collection, documentation, redaction, and storage of evidence.

Education And Experience Requirements

• High School diploma or GED equivalent; and a minimum of one (1) year of relevant clerical experience and demonstrated customer service experience.
• Valid State of New Mexico Driver's license or able to obtain within six (6) months of employment.

Environmental Factors and Conditions/Physical Requirements

• Work is generally performed in an office environment, and evidence room; sometimes requiring work in the outside impound yard; may be subject to repetitive motion such as typing, data entry and vision to monitor; may be subject to extended periods of intense concentration in the review of documents and reports, lifting moderately heavy items to move and place on shelves.
• At times will handle Bio-hazard material, sharps containers, weapons, narcotics and other potentially hazardous substances in a controlled environment.
• Work schedule for this position may include working on religious holidays.
• Utilize, process, and navigate the County's electronic ERP system as necessary and appropriate based on the needs and requirements of this position.

Essential Job Functions

• Processes discovery demands for court which includes the copying pertinent evidence to one or both parties to a legal action or proceeding.
• Receives property and evidence from law enforcement officers; documents receipt of items; maintains the chain of possession from intake to final disposition; log and enter evidence of all pertinent information into system.
• Redact images and information from body worn camera footage that will intermittently possess graphic audio and images.
• Operate other electronic devices as part of redaction processes to meet public information requests.
• Maintains procedures for the custody and handling of evidence, including photos, paperwork, interviews, in-car camera footage, videos, and/or other digital evidence.
• Documents all handling of evidence and property; maintains activity logs and generates reports as needed; update status of evidence.
• Provides customer service assistance to patrol, detectives, attorneys, and the public by phone, email, mail and in person; provides copies of relevant evidence for a particular case.
• Disposes of evidence items in accordance with State and Sheriff's Office policies and procedures; disposes of Bio-Hazard material according to statutes and policy.
• Prepares, distributes, and assist with processing paperwork and documentation related to discovery demands.
• Able to handle difficult situations in a diplomatic manner with angry citizens while still maintaining procedures on releasing evidence which sometimes requires telling people they can’t have their property back.
• Prepares necessary documentation and evidence for court; may be required to testify in court.
• Follows procedures in collecting fees from the public.
• Performs inter-office evidence runs to retrieve items stored off-site utilizing a Sheriff’s Office vehicle as needed.
• Assists in maintaining the organization of the evidence storage area.
• Performs other related duties as assigned.

Benefits

We offer a complete benefits package to eligible employees including health care, dental, vision, retirement, deferred compensation plans, life insurance, short-term disability, holidays, vacation, and sick leave.