Events Specialist 1

University of California, Santa Cruz; California (MO); On-site; USD 35,817 - 38,572; Part time

Job summary

University of California, Santa Cruz is seeking an Event Specialist for Quarry Amphitheater operations. You will assist patrons, manage admissions, usher seating, coordinate parking, and support catering, concessions, and vendor activities during events.

The role is part-time, on-site, with variable hours including days, evenings, weekends, and potential for multi-day blocks during productions.

Qualifications

• Bachelor's degree or equivalent experience.
• Knowledge of event planning and live production concepts.
• Strong organizational skills to manage deadlines.
• Excellent verbal and written communication.
• Strong interpersonal skills and public representation.

Responsibilities

• Staff Quarry Amphitheater events: ushering, tickets, parking, box office, catering, concessions, vendors.
• Assist with pre- and post-event operations: inventory, setup, cleanup.

Skills

Event planning

Public relations

Organizational skills

Verbal communication

Written communication

Interpersonal skills

Ticket scanners

Education

Bachelor's degree or equivalent

Tools

Event systems

Job description

Job Summary

The Quarry Amphitheater Event Specialist assists in planning and organizing internal and external business-related functions, including concerts, speaking engagements, weddings, corporate events, memorials, conferences, cultural celebrations, receptions, banquets, plays, recitals, poetry, and performance arts events.

Appointment Information

• Budgeted Salary: $26.54/hourly. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.
• Benefits Level Eligibility: This position is not eligible for benefits.
• Schedule Information: Part‑time, Variable. Percentage of Time: 15%, 6 Hours per Week (will vary – seasonal, on‑call position averaging 8‑14 hours per day during productions, possibly 2‑5 days in a row). Days of the week: Mon‑Sun. Shift includes: Day, Evening, Night & Weekends.
• Employee Classification: Limited appointment.
• Job End Date: One year from the date of hire, with the possibility of extension.
• Work Location: UC Santa Cruz Main Campus.
• Union Representation: Non‑Represented.
• Job Code Classification: EVENTS SPEC 1 (006290), Grade 18.
• Travel: Never or Rarely.

Job Duties

• 80% – Events Staffing: Assists patrons at Quarry Amphitheater special events by performing duties such as collecting and scanning admission tickets and passes, ushering guests to their seats, assisting with parking operations and scanning parking permits, box office operations, catering and concessions, merchandising and working with vendors.
• 20% – Other Events Operations: Assists with pre‑ and post‑event operations such as conducting an inventory of supplies, setting up, and cleaning up for events.

Required Qualifications

• Bachelor's degree in a related area and/or equivalent experience and/or training.
• Knowledge of concepts and principles of effective event planning, live production, and public relations.
• Organizational skills to effectively coordinate and track multiple details within established deadlines.
• Excellent verbal communication skills.
• Excellent written communication skills.
• Interpersonal skills, including tact and political acumen, and skill in effectively representing the campus to the public.
• Ability to use event systems such as ticket scanners, computers, and computer software appropriate to work tasks.

Preferred Qualifications

• Experience working in an event‑producing environment with an emphasis on effectiveness, professionalism, tact, and integrity.
• Basic knowledge of the campus, its mission, vision, goals, objectives, achievements, and infrastructure.

Special Conditions of Employment

• Selected candidate will be required to pass a pre‑employment criminal history background check.
• Selected candidate must pass the employment misconduct disclosure process.
• Work in variable temperature/weather with exposure to strong, unpleasant odors, high levels of noise, vibrations, and dust and allergens.
• Ascend/descend ladders with or without accommodation.
• Sustain exposure to dusty, noisy environments and inclement weather as necessary.
• Work all scheduled hours on‑site.
• This is a seasonal, on‑call position averaging 8‑14 hours per day during productions, possibly 2‑5 days in a row.
• Daily and weekly schedules, shift breaks, days off, and time off are subject to change as required to fulfill job duties, at the discretion of the Quarry Manager.
• Work a variable schedule including evenings and weekends.
• Occasionally work overtime with little or no advance notice.
• Maintain appearance and conduct suitable for working in a professional setting.
• Observe safe work practices.
• Complete training within established time frames as directed including UC compliance training.
• Comply with the University of California vaccine program.
• Report child abuse or neglect as a mandated reporter; adhere to CANRA requirements.
• Exercise discretion in managing sensitive information, safeguard it, and follow data protection and privacy policies.

Misconduct Disclosure Requirement

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct.

Safety Statement

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

EEO/AA

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status or other protected categories covered by the UC Anti‑Discrimination Policy. It is the policy of the University of California to undertake affirmative action and anti‑discrimination efforts, consistent with its obligations as a Federal and State contractor.