Events & Partnerships Manager

Biohack-it; United States; On-site; USD 90,000 - 150,000; Full time

Job summary

Biohack-it, a global wellness and human performance platform, seeks a Partnerships & Experiential Events Manager to lead and scale our premium event portfolio across North America, Europe, and the Middle East. The role demands independent leadership from concept to onsite execution, with a focus on luxury hospitality, experiential marketing, and sponsorships.

You will design events from VIP dinners to global summits, build sponsor opportunities, manage complex budgets, and collaborate across

Qualifications

• 5+ years producing premium experiential events from concept through execution.
• Background in luxury hospitality, wellness, lifestyle, premium consumer brands, experiential marketing, media, or event production.
• Proven ability to independently own events from initial creative concept through onsite execution.
• Experience producing luxury retreats, conferences, summits, VIP dinners, community experiences, or large‑scale activations.
• Strong partnership development and sponsorship experience.

Responsibilities

• Lead the planning and execution of Biohack-it's experiential event portfolio from concept through completion.
• Conceptualize premium experiences that reflect Biohack-it's luxury positioning and brand standards.
• Develop event themes, creative direction, mood boards, and guest experience concepts for every event.
• Produce luxury supper clubs, wellness retreats, community experiences, workshops and masterclasses, speaker panels, and global summits and conferences.
• Create and manage production timelines, run‑of‑shows, operational plans, and event budgets.
• Source and negotiate venues globally.
• Build and maintain relationships with venues, hotels, restaurants, caterers, production vendors, photographers, videographers, florists, AV partners, logistics providers, and hospitality suppliers.
• Coordinate logistics for experiences ranging from intimate VIP dinners (20‑30 guests) to large‑scale conferences (500+ attendees).
• Create scalable event systems, SOPs, and operational processes that support company growth.
• Ensure every event delivers an exceptional guest experience while maintaining Biohack-it's elevated hospitality standards.

Skills

Luxury hospitality

Experiential marketing

Partnership development

Sponsorship strategy

Event production

Project management

Budgeting

Vendor management

Creative direction

Relationship building

Tools

Canva

Notion

Asana

ClickUp

Airtable

ChatGPT

Claude

Midjourney

Job description

Partnerships & Experiential Events Manager

About Biohack-it

Biohack-it is a global wellness and human performance platform creating elevated experiences at the intersection of health, longevity, personal growth, community, and innovation. Through curated supper clubs, retreats, workshops, summits, panels, and brand activations, we bring together world-class experts, founders, investors, wellness leaders, and creators to foster meaningful connections and transformative conversations.

As we expand across North America, Europe, and the Middle East, we are seeking an experienced Partnerships & Experiential Events Manager to help scale and elevate Biohack-it's growing portfolio of luxury wellness experiences.

Position Overview

This is not a traditional event management role. We are not looking for someone who is learning experiential production or who has primarily coordinated small‑scale events. We are looking for someone who has already produced sophisticated, premium experiences from concept through execution and can operate independently with minimal oversight.

The ideal candidate combines luxury hospitality, experiential marketing, partnership development, sponsorship strategy, operational excellence, and exceptional creative judgment. They are equally comfortable conceptualizing an event, developing creative direction, building sponsorship opportunities, managing complex logistics, and delivering flawless execution onsite.

This individual will play a critical role in shaping Biohack-it's experiential strategy while helping grow one of the world's leading wellness and longevity communities.

• Lead the planning and execution of Biohack-it's experiential event portfolio from concept through completion.
• Conceptualize premium experiences that reflect Biohack-it's luxury positioning and brand standards.
• Develop event themes, creative direction, mood boards, and guest experience concepts for every event.
• Produce luxury supper clubs, wellness retreats, community experiences, workshops and masterclasses, speaker panels, and global summits and conferences.
• Create and manage production timelines, run‑of‑shows, operational plans, and event budgets.
• Source and negotiate venues globally.
• Build and maintain relationships with venues, hotels, restaurants, caterers, production vendors, photographers, videographers, florists, AV partners, logistics providers, and hospitality suppliers.
• Coordinate logistics for experiences ranging from intimate VIP dinners (20‑30 guests) to large‑scale conferences (500+ attendees).
• Create scalable event systems, SOPs, and operational processes that support company growth.
• Ensure every event delivers an exceptional guest experience while maintaining Biohack-it's elevated hospitality standards.

Partnerships & Sponsorships

This role extends well beyond event production. You will identify, develop, and manage strategic partnerships that strengthen both Biohack-it's brand and its revenue.

• Identify and secure aligned brand partners across wellness, hospitality, luxury, lifestyle, technology, and consumer products.
• Source and negotiate in‑kind partnerships, gifting opportunities, venue partnerships, product integrations, and experiential activations.
• Collaborate with internal sales and partnerships teams to identify sponsorship opportunities.
• Develop creative partnership concepts that maximize sponsor visibility while enhancing guest experience.
• Support sponsorship proposals, partnership decks, activation planning, and sponsor deliverables.
• Build long‑term relationships with brands, venues, hospitality groups, wellness companies, and strategic partners.
• Research sponsorship trends and competitive strategies across leading experiential, wellness, and hospitality brands.

Community Building

Community is a core pillar of our brand. Successful events create long‑term communities, not one‑time experiences.

• Develop initiatives that strengthen Biohack-it's local and global communities.
• Build meaningful relationships with founders, investors, physicians, creators, speakers, influencers, and community members.
• Curate thoughtful guest lists that align with our brand and community objectives.
• Develop recurring event concepts that encourage ongoing engagement and long‑term brand loyalty.
• Identify scalable community initiatives that support our long‑term growth strategy.

Creative Direction & Guest Experience

Exceptional taste and creative judgment are essential, alongside a sophisticated understanding of luxury hospitality, experiential design, and visual storytelling.

• Develop creative direction for events from initial concept through execution.
• Create mood boards and presentation materials that communicate the vision for each experience.
• Curate event styling, decor, furniture, florals, lighting, and overall ambiance.
• Source premium merchandise and collaborate with sponsors on elevated gift bags and branded experiences.
• Ensure sponsor integrations feel authentic, premium, and aligned with the guest experience.
• Make confident creative decisions on venue selection, event design, hospitality, and guest flow.
• Collaborate with creative, marketing, content, and design teams to ensure brand consistency across every touchpoint.

Event Marketing & Revenue Generation

• Collaborate with marketing, partnerships, social media, email, and paid media teams to support successful event launches.
• Support audience development, ticketing campaigns, promotional timelines, and event communications.
• Partner with leadership to maximize attendance, sponsorship value, community engagement, and event profitability.
• Support the development of marketing assets, presentations, and promotional materials that drive awareness and attendance.

Market Research & Innovation

• Monitor trends across wellness, longevity, luxury hospitality, experiential marketing, media, retreats, conferences, and community‑driven brands.
• Benchmark Biohack‑it against best‑in‑class experiential platforms, from luxury hospitality groups to private membership organizations.
• Research innovative event concepts, partnership opportunities, emerging speakers, and cultural moments that can strengthen our programming.
• Bring proactive recommendations that elevate the creativity, quality, and commercial success of our portfolio, and serve as a strategic thought partner in shaping the future of our events and community offerings.

Project Management & Operations

• Build and maintain comprehensive event budgets, production timelines, and project trackers.
• Manage multiple concurrent events across different markets and formats.
• Coordinate cross‑functionally with Marketing, Partnerships, Design, Social, Paid Media, Email, Operations, and Speaker Management.
• Track milestones, deliverables, and deadlines across all events.
• Develop operational systems and efficiencies that support continued growth.
• Use AI tools and modern project management platforms to improve planning, research, communication, and execution.

Required Qualifications

• 5+ years producing premium experiential events from concept through execution.
• Background in luxury hospitality, wellness, lifestyle, premium consumer brands, experiential marketing, media, or event production.
• Proven ability to independently own events from initial creative concept through onsite execution.
• Experience producing luxury retreats, conferences, summits, VIP dinners, community experiences, or large‑scale activations.
• Strong partnership development and sponsorship experience.
• Exceptional project management, budgeting, and organizational skills.
• Experience working with founders, executives, speakers, VIP guests, creators, or high‑profile talent.
• Outstanding communication, negotiation, and relationship‑building abilities.
• Highly self‑motivated and capable of operating independently in a fast‑paced startup environment.
• Willingness to travel domestically and internationally.

Preferred Qualifications

• Existing relationships across wellness, longevity, hospitality, luxury, media, or lifestyle industries.
• Experience developing visually compelling presentations, mood boards, sponsorship decks, and event concepts.
• Familiarity with Canva, Notion, Asana, ClickUp, Airtable, or similar platforms.
• Strong proficiency with AI tools including ChatGPT, Claude, Perplexity, Gemini, and Midjourney.

Who You Are

• You have exceptional taste and a strong eye for luxury aesthetics and guest experience.
• You are entrepreneurial, proactive, and solutions‑oriented.
• You are obsessed with details and execution.
• You think strategically while executing operationally.
• You anticipate problems before they happen.
• You are highly resourceful, and you naturally build relationships that turn into partnerships.
• You thrive in fast‑paced environments with multiple concurrent priorities.
• You are passionate about wellness, longevity, hospitality, entrepreneurship, and community building.

Success in This Role Looks Like

• Seamlessly executed premium events that consistently exceed guest expectations.
• Strategic partnerships that generate meaningful revenue while strengthening the Biohack‑it brand.
• A growing global community that returns to Biohack‑it experiences year after year.
• Operational systems that allow the events portfolio to scale efficiently across multiple international markets.
• Biohack‑it positioned as the leading platform at the intersection of health, longevity, and community.