Events & Operations Senior Associate, ULI SE Florida/Caribbean

Urban Land Institute; Fort Lauderdale (FL); Hybrid; USD 55,000 - 61,000; Full time

Job summary

A leading nonprofit organization is seeking a Senior Associate to support events and initiatives in the real estate sector. The role requires strong project management skills and the ability to foster relationships within the community. The ideal candidate will work collaboratively with the team and manage various events, ensuring a positive experience for attendees. This position offers a balanced hybrid work model and requires travel to events.

Benefits

Health Insurance

Dental Insurance

Life Insurance

Vacation Leave

Retirement Plan

Qualifications

• 3-5 years of proven project and office management skills.
• Ability to travel to events throughout the region.

Responsibilities

• Coordinate and support ULI SE Florida/Caribbean events.
• Manage small events independently and ensure smooth experiences.
• Assist in creating event budgets and track financials.

Skills

Project Management

Organizational Skills

Customer Service

Communication

Tools

Microsoft Office

Canva

InDesign

CRM

Job description

Events & Operations Senior Associate, ULI SE Florida/Caribbean

8 days ago Requisition ID: 1526

Salary Range: $55,781.00 To $60,662.00 Annually

The Urban Land Institute (ULI) is a 501(c)(3) nonprofit research and education organization supported by its members. Founded in 1936, the Institute has more than 48,000 members worldwide representing the entire spectrum of land use and real estate development disciplines, working in private enterprise and public service. As the preeminent, multidisciplinary real estate forum, ULI facilitates the open exchange of ideas, information, and experience among local, regional, national, and international industry leaders and policy makers dedicated to creating better places. The mission of ULI is to shape the future of the built environment for transformative impact in communities worldwide.

The ULI SE Florida/Caribbean District Council strives to advance the mission of the Urban Land Institute at a local level. The ULI SE Florida/Caribbean District Council now includes over 1250 members in the SE Florida and Caribbean region. As a member-led organization, ULI’s strength lies in its members’ industry knowledge and expertise. Members advance ULI’s mission through programing and many councils and committees.

ULI Southeast Florida/Caribbean is seeking to hire a full-time Senior Associate to join our small and collaborative team that serves local members in real estate and land use professions and fosters relationships, learning, and leadership that meaningfully affects members’ careers, in the SE Florida and Caribbean communities, and the real estate industry.

POSITION SUMMARY:

The Senior Associate is a professional position within ULI SE Florida/Caribbean. As an integral part of the ULI SE Florida/Caribbean team, the Senior Associate serves as a professional liaison between the ULI SE Florida, ULI headquarters, and SE Florida/Caribbean real estate, planning and development professionals. The Senior Associate is one of the faces of the ULI SE Florida that members call for assistance and information, so it is imperative that the Senior Associate be courteous and friendly.

The Senior Associate directly supports specific ULI SE Florida/Caribbean events, committees, and initiatives. Strong Project Management skills including database management, volunteer engagement, marketing assistance, financial processes, follow through and attention to details are important for success within this position.

The ideal candidate will be comfortable working either remotely or in the office. ULI SE Florida/Caribbean has a physical office space and supports a balanced hybrid work model. However, in-person meetings and support of events will be required and the Senior Associate must be able to travel to ULI SE Florida events throughout the area. Meetings, events or programs may occur in the early mornings or evenings as well as during the standard workday.

SPECIFIC RESPONSIBILITIES:

• The Senior Associate’s program of work is expected to be coordinating and supporting committees and other senior staff o plan and execute ULI SE Florida/Caribbean events which includes three (3) large downtown forums, Members Only events, Leadership Initiative events, and development tours – and supporting logistics for the ULI SE Florida/Caribbean’s Leadership Institute, Florida Summit and Vision Awards programs. The assignment of committees, programs, and initiatives are subject to change.
• The Senior Associate will work collaboratively with ULI headquarters and ULI SE Florida/Caribbean staff and communicate regularly with the chairs of the various committees and subcommittees in the Senior Associate’s assigned projects.
• The Senior Associate will communicate directly with senior industry leaders participating in ULI SE Florida/Caribbean’s events and programs, general membership, prospects, sponsors, and partner organizations and work collaboratively with outside contractors, community partners, and regional ULI colleagues to support and assist in a customer service manner.
• The Senior Associate will need the ability to understand the ULI SE Florida/Caribbean program of work and tie it to the overall Institute goals and priority focus areas.
• Perform other duties and special projects as necessary.

Event/Initiative Management & Marketing :

• Coordination assistance of the event planning, day of responsibilities, and post event closeout.
• Manage small events independently (like Leadership Institute class days, mentoring events, development tours)
• Serve as a point of contact for assigned events, ensuring timely schedule and a smooth experience for attendees and guest speakers.
• Registration assistance – nametag setup and oversight including customer service with greeting and assisting attendees with the event and questions.
• Assist in creating small event budgets or tracking for larger ones including expenses, sponsorship, and registration income and track actual financials against the budget.
• Help select and initiate contracting with venues and vendors through outreach and proposal comparison process. Set up vendor accounts including necessary billing information, and process payments for venues and vendors.
• Coordinate and deliver event marketing including communications, website information, and social media.
• Track and produce sponsor invoicing, benefit information, onsite benefit execution, and thank you correspondence.
• Database maintenance – setting up events, entering complimentary registrations, updating contact info, pulling member and or prospect lists and as needed analysis.
• Track speaker confirmation, obtain bio/headshot info, ensure marketing in place, communicate speaker logistics, arrange content preparation, coordinate AV, create PowerPoints, and manage AV onsite.

PROFESSIONAL REQUIREMENTS:

• 3-5 years of proven project and office management skills, including creative problem solving.
• Source venues and vendors, negotiate contracts and manage vendor relationships, set up vendor accounts including necessary billing information, and process payments for venues and vendors.
• Strong organizational skills.
• Collaborative, positive, and team oriented.
• Pro fi ciency in Microsoft O ffi ce (Word, Excel, Outlook, and PowerPoint), graphic design (Canva, InDesign) required.
• Pro fi ciency with database management. CRM preferred.
• Meeting and event coordination skills.
• Demonstrated ability to initiate tasks and assume responsibility for them; work with minimal supervision in a high-production position; prioritize and reprioritize tasks as needed and handle multiple tasks concurrently and completely with responsible follow-through.
• Self-motivated, agile, and entrepreneurial—demonstrating meticulous attention to both details and deadlines—in a dynamic work environment with many stakeholders and concurrent priorities/programs.
• Professional oral and written communication and interpersonal skills to work with senior business and public sector executives.
• Ability to provide courteous customer service and professional relationships with coworkers in a fast-paced environment.
• Ability to attend early morning and evening events is required.
• Ability to travel to events throughout the region.
• Use of personal vehicle may be required for local travel.

APPLICATION INSTRUCTIONS:

ULI has a robust benefits package that includes health, dental, and life insurance; vacation leave; and a retirement plan. Compensation is commensurate with experience. For more information, click here .

To apply, please follow the link. Please submit a résumé and a letter of interest/cover letter.

ULI is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion/creed, sex, national origin, disability, genetic information, pregnancy, veteran or active military status, non-citizenship or citizenship status, arrest or conviction record, credit history, salary history, caregiver status, sexual orientation, gender identity, marital or partnership status, familial status, unemployment status, status as a victim of domestic violence or sexual violence, or any other status protected by applicable law.

EOE/m/f/d/v. No relocation reimbursement is offered at this time.