Events Manager

The Ohio State University Wexner Medical Center; United States; On-site; USD 63,000 - 77,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

Paid time off

State retirement plan or equivalent

Job summary

The Ohio State University Wexner Medical Center is seeking an Events Manager in Columbus, Ohio. The role provides oversight, planning, and execution for high-visibility events within Advancement and across the university, coordinating with Boards, Alumni associations, and senior leaders.

You will manage signatures events, drive strategy for audiences, venues, and vendors, and lead multiple projects with strong attention to detail and deadlines in a fast-paced environment.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Four years of relevant experience in program planning and administration.
• Ability to work a flexible schedule including evenings and weekends.
• Ability to stationary for hours and lift 25-50 lbs.

Responsibilities

• Strategizes constituent experiences, manages event budgets, and leads planning processes.
• Represents Advancement leadership in complex virtual and in-person events across campus.
• Performs additional duties as assigned.

Education

Bachelor's Degree or equivalent combination of education and experience

Four (4) years of relevant experience in program planning and administration

Ability to work flexible schedule including evenings and weekends

Ability to lift 25-50 lbs

Job description

Screen reader users may encounter difficulty with this site. For assistance with applying, please contact [e-mail]. If you have questions while submitting an application, please review these frequently asked questions. Current Employees and Students: If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process.

Job Title

Events Manager

Department

Advancement | Events

Position Overview

The Advancement Events and Operations Event Manager will provide oversight, planning, and execution for events within Advancement and across the University. The Event Manager position acts independently, playing a key role in aligning events with the strategic vision expanding awareness of advocacy for, engagement in and giving to Ohio State. The Event Manager plans, implements, and leads sophisticated one-time and ongoing events and provides strategy and direction for events, audiences, venues and vendor selection across Advancement and the university. This role maintains a project portfolio that include signature events that have the highest visibility and distinguished attendees. These signature events include, but are not limited to, university milestones, building openings, groundbreakings, and chair installations. These signature events involve the highest-level stakeholders across the university, including Ohio State Boards: Board of Trustees, Alumni Association Board of Directors, Foundation Board, Wexner Medical Center Board and Alumni Advisory Council, President and President’s Cabinet, Principal Gift Donors, and Ohio State Athletics Directors and Coaches, to name a few. Event Manager will have strong verbal written, analytical, and organizational skills, extreme attention to detail and ability to meet deadlines while managing multiple projects simultaneously. They must operate in a fast-paced environment with a demonstrated ability to be flexible and creatively problem-solve when confronted with challenging circumstances. All members of Advancement are part of creating a culture that inspires an exceptionally multifaceted and talented team and are expected to exhibit The Ohio State University’s Shared Values. The Office of Advancement is committed to acting with kindness, respect, and integrity at all times and welcoming our colleagues’ ideas, voices, and perspectives, acknowledging that we are better together.

Duties and Responsibilities

• 70% - This position strategizes key constituent experiences, manages event budgets, organizes event planning processes, facilitates the vendor/venue relations, and maintains leadership involvement. The Event Manager partners with colleagues in University Development, Advancement Communications, University Communications, data and analytics partners, University Finance, The Ohio State University Alumni Association, and colleges/units. This position serves as an informal resource for less experienced colleagues, and works a flexible schedule including evenings, weekends, and overnight travel. In specific Advancement hosted events, this role serves as the key decision maker in addition to the logistical lead, and representative of Advancement leadership and their goals. This role determines reach and scope, with an emphasis on key audience segmentation to recommend best practices for reporting and data. Following an event, the Event Manager evaluates and makes recommendations about program’s future by relaying metrics and outcomes. In addition, this role will be a key strategist and partner in complex virtual events. The Event Manager facilitates special projects (i.e. implementing and maintaining digital tools and platforms, campaign related activities, internal/external process efficiencies), establishes new processes, and educates the Advancement Events and Operations team and partners about those projects and processes. Recruits, trains, evaluates, motivates, and coaches employees of various backgrounds and identities, establishes and monitors goals, provides performance feedback and coaching, and supports professional development, completes annual performance management procedures, manages performance issues, is responsible for using independent, consistent and fair judgement in exercising authority, develops procedures, assigns and prioritizes work, and ensures that the resources needed to accomplish work are provided.
• 20% - The Event Manager serves as an event planning resource and provides event consultation in form of influencing or reviewing work across the University community to include college/unit partners and Advancement colleagues.
• 10% - Perform additional duties as assigned.

Required Qualifications

• Bachelor's Degree or equivalent combination of education and experience.
• Four (4) years of relevant experience in program planning and administration, and experience in planning and implementing small to large-scale events.
• Ability to be stationary for hours, be mobile and lift 25-50 lbs.
• Ability to work a flexible schedule including evenings and weekends.

Desired Qualifications

• Master's Degree or equivalent combination of education and experience.
• Five (5) years of relevant experience in program planning and administration.
• Experience working with Medical Advancement Events.
• Experience in event planning and/or project management on a large college campus with a focus on small- and large-scale events with high-end clientele.
• The Office of External Affairs is committed to providing tools and resources for you to learn our business, proprietary databases, university-specific processes, and advancement practices.

You Need to Know

Aside from the unparalleled benefits of working for The Ohio State University and working in the vibrant, smart, enjoyable, and growing city of Columbus, Ohio, this opportunity will provide exceptional rewards that arise from working for an institution doing worldwide life-changing teaching and research. Learn more here: Careers at Ohio State.

Additional Information

• In accordance with the Disaster Preparedness and University State of Emergency Policy 6.17 this position has been designated as a standby position.
• The budget for this position is up to $70,000.
• The offer for this position will be based on internal equity and the candidate's qualifications.

Position Details

• Function: Marketing and Communications
• Sub-function: Event Management
• Career Band: Individual Contributor - Specialized
• Career Level: S3 Senior
• Location: Longaberger Alumni House (0022)
• Position Type: Regular
• Scheduled Hours: 40
• Shift: First Shift
• Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Benefits

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

The university is an equal opportunity employer, including veterans and disability.

At Ohio State, you’ll find work that inspires you. We offer roles and growth opportunities in countless fields and specialties — including a job that’s right for you. Ohio State benefits give you options to take care of what matters most to you — and opportunities to make adjustments as your life and needs change, including: Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost. Paid time off, including sick and vacation time and 11 holidays. State retirement plan or an alternative retirement plan, both with generous employer contributions. As Buckeyes, we accomplish more together. No matter your role, you’ll be part of creating what people need now: pathways to education, research and health care. Working at Ohio State means you’re part of a team with a strong sense of community and an unwavering commitment to excellence — and, of course, incomparable Buckeye spirit. We bring out the best in people, help each other succeed and learn together. By joining Ohio State, you become part of a top-20 public university with one of America’s leading academic health centers. We’re a team of dedicated colleagues with access to boundless resources that support you.