Events Manager

Quorum; United States; On-site; USD 70,000 - 85,000; Full time

Job summary

Quorum seeks an Events Manager to drive flawless execution of our corporate and customer-facing events, from trade shows to VIP receptions. You will own logistics, budgets, staffing and pre-event briefings, ensuring seamless on-site operations and strong post-event follow-up.

Reports to the Senior Manager of Events and Engagement and collaborates with Sales, BDRs, Marketing Operations, and executives. You’ll create repeatable playbooks, coordinate with venues and vendors, and treat each event as

Qualifications

• High-quality bar: maintain top standards for booth, signage, guest list and follow-up communications.
• Interpersonal skills and proactive communication: build relationships with Sales, execs, vendors; flag risks early.

Responsibilities

• Own event logistics from signing to teardown, including venues, booth builds, AV, catering, travel and registration.
• Build and manage event budgets from quotes to final invoices; keep within approved budgets.
• Plan staffing for each event with Sales, BDRs, executives, and Product; assign on-site roles and shifts.

Tools

monday.com

Asana

Job description

As the Events Manager, you make every Quorum event run well-executed, on budget, and fully staffed. You own execution for our corporate and customer-facing events: trade shows, sponsored conferences, booths, VIP receptions, and customer events. Your work runs from the signed contract to the last lead in Salesforce.

You report to the Senior Manager of Events and Engagement, who sets the event calendar and strategy. You turn that plan into events that run without surprises. You work every day with Sales, the BDR team, Marketing Operations, and the Quorum executives who represent us onsite. The role comes with direct exposure to executives and a path for growth within the Events and Engagement team.

WHAT YOU'LL OWN

You own four things above all: logistics, budgets, staffing, and pre-event briefings.

• Event logistics: Run each event from contract signing through teardown, including venues, booth builds, AV, catering, travel, hotels, registration, and shipping. Build the timeline and run-of-show, and confirm every item ships or arrives on time.
• Event budgets: Build and track the budget for each event, from first quote to final invoice. Keep each event within its approved budget, flag overruns before they happen, and close out the books within 30 days.
• Event staffing: Build the staffing plan for each event, including who attends from Sales, the BDR team, executives, and Product, and what each person does on-site.
• Pre-event briefings: Own keeping everyone in the loop about the event goals and logistics. Cover the target accounts and customers attending, meetings booked, booth roles and shifts, talking points, and lead capture. Coach the team on how to be successful on site and how to follow up post-event.
• Venues, vendors, and contracts: Source venues and negotiate contracts within the approved budget. Manage venues, agencies, contractors, and third-party organizers on a day-to-day basis. Confirm Quorum receives every sponsorship deliverable it paid for, from booth space to attendee lists.
• Events as campaigns: Treat each event as one part of a campaign, not a one-off. Work with Marketing Operations and the BDR team so that pre-event outreach and post-event follow-up reach the same target accounts.
• Lead follow-up: Work with the marketing operations team for routing and follow-up to drive pipeline development.
• Post-event reporting: Report attendance, leads, pipeline, and ROI for each event. Run a retro with the team and write down what changes next time.
• Event playbooks: Build a repeatable playbook for each event type, with checklists, timelines, vendor lists, and brief templates. Each event run should be better coordinated than the last.

WHAT WE'RE LOOKING FOR

• High-quality bar: Hold every detail to a high standard, from the booth and signage to the guest list and the follow-up email. Attendees should remember a Quorum event for the right reasons.
• Interpersonal skills and proactive communication: Build strong working relationships with Sales, BDRs, executives, vendors, and venue staff. Speak up early: flag risks, send updates before anyone asks, and follow up until every open item is closed. When something needs doing, you do it without waiting to be told.
• Audience & account-driven: Know which target accounts and customers will be at each event, and make sure the right Quorum people meet them.
• AI user, with judgment: Use AI to speed up event busywork, from invite lists to follow-up drafts, and check everything it produces before it goes out.
• Sets & hits goals: Own the operating goals for every event: on budget, staffed on time, briefs sent, and leads loaded fast. Use each event's results to decide which vendors, line items, and processes to keep, cut, or scale.
• Team orchestrator: Know what to handle yourself, what to hand to vendors, contractors, or AI, and who to keep updated. Drive coordination across Sales, BDRs, executives, product, and Marketing Operations without waiting to be asked.
• Velocity: Make fast, sound calls on-site when plans change. Bring what you learn into the next event's playbook, and keep up with new events and AI tools.

EXPERIENCE

• 1–3 years running events, with direct ownership of logistics and budgets for trade shows, conferences, booths, and VIP events.
• Experience working alongside sales teams at a B2B company. B2B software or Washington, DC association and public affairs events preferred.
• Experience managing projects with day-to-day use of monday.com, Asana, or a similar tool to run event timelines and tasks.

COMPENSATION

• On Target Earnings (OTE): $75,000-$90,000 per year (OTE is calculated based on bonus and salary.)
• Base Salary: $70,000-$85,000 per year USD
• This is a full-time role with up to 40 hours per week

We comply with all requirements for US government federal contractors issued by the OFCCP, IFR, and the terms of our government contracts.

EEO/AA/F/M/Vet/Disabled

We are currently hiring for this position in the following states: DC, FL, GA, IL, LA, ME, MD, MA, MI, MO, NE, NJ, NC, OH, PA, SC, TN, TX, VT, VA, WV.

AI Disclosure:

At Quorum, we utilize modern talent acquisition tools, including our Applicant Tracking System, Ashby, to assist our recruiting team. We use AI-assisted features solely to help us search our database, sort information, personalize our email outreach, and support interview note-taking (candidates have the option to opt out). We do not use automated tools or algorithms to screen out, rank, or make final selection or rejection decisions regarding your application. All hiring decisions are made entirely by human recruiters and hiring managers.