Events Manager

Jobtailor; San Francisco (CA); Hybrid; USD 110,000 - 150,000; Full time

Job summary

Jobtailor in San Francisco is seeking an experienced Events Lead to own company-wide and team-level events, from offsites to virtual gatherings, ensuring cohesive experiences for a distributed team. The role requires strong vendor management, budget control, and on-site execution across in-office and coworking spaces.

The ideal candidate will manage space contracts, negotiate with vendors, and drive enhancements to the remote and hybrid experience, with travel 10–25% as needed.

Qualifications

• 7+ years running events at a high-growth tech company as the primary owner (not supporting)
• Experience planning and executing in-person, virtual, and hybrid events, including multi-day offsites from 10-450+ attendees
• Experience managing a physical workspace or coworking relationship - lease terms, vendor SLAs, or space operations
• Experience negotiating and managing vendor relationships, and knowing what good looks like before you sign
• Strong budget management skills - forecasting, tracking spend, and staying inside the committed budget
• Strong organizational instincts and ability to run several events and programs concurrently
• Calm, level-headed problem-solving on-site when issues arise
• Excellent written & verbal communication and presentation skills across teams
• Willingness and ability to travel roughly 10–25% of the time
• SF Bay Area in-office time required

Responsibilities

• Plan and run the company-wide offsite including venue, logistics, budget, agenda, and on-site execution
• Plan team-level events and offsites with team leads within budget and timeline
• Run regular cadence of virtual events to keep a distributed team cohesive
• Manage relationships with coworking providers and space vendors, renewals, capacity planning, day-to-day issues
• Serve as the point person for in-office or coworking space needs (desks, meeting rooms, badge access)
• Evaluate and recommend new coworking locations as teams grow or shift geographically
• Own rewards and recognition end-to-end, from platform to nominations and recognition moments
• Improve the remote and hybrid experience (swag, onboarding touches, rituals)
• Source, negotiate with, and manage vendors (venues, catering, travel, AV, swag, event platforms)
• Own event budgets from forecasting to reconciliation, flagging variances early
• Handle full logistics chain (invites, RSVPs, travel, run-of-show, day-of execution, wrap-up)
• Collect feedback after each event and use it to improve the next one
• Travel as needed to support offsites and in-person events (roughly 10–25%)

Skills

Event Planning

Budget Management

Vendor Relationship Management

Organizational Skills

Clear Communication

Tools

Event Platforms

RSVP Management Tools

Feedback Collection Tools

Workspace Management

Job description

• Planning and running the company-wide offsite - venue, logistics, budget, agenda, and the on-site execution itself.
• Planning team-level events and offsites with team leads, balancing what each team wants against overall budget and timeline.
• Running a regular cadence of virtual events that actually keep a distributed team feeling like one team.
• Managing relationships with coworking providers and physical space vendors, including renewals, capacity planning, and day-to-day issues as they come up.
• Acting as the point person for in-office or coworking space needs - desk capacity, meeting room access, badge/access logistics - so teams can just show up and work.
• Evaluating and recommending new coworking locations as the team grows or shifts geographically.
• Owning rewards and recognition end to end, from the platform itself to nominations and the moments that make people feel seen.
• Improving the remote and hybrid experience generally - swag, onboarding touches, the small rituals that matter when you rarely see the office.
• Sourcing, negotiating with, and managing vendors: venues, caterers, travel, AV, swag, event platforms.
• Owning event budgets from the forecast through reconciliation, and flagging variances before they become a problem.
• Handling the full logistics chain - invites, RSVPs, travel, run-of-show docs, day-of execution, wrap-up - so nothing falls through the cracks.
• Collecting feedback after every event and actually using it to make the next one better.
• Traveling as needed to support offsites and in-person events (roughly 10–25% of the time).

Requirements

• 7+ years running events at a high-growth tech company as the primary owner (not supporting)
• A track record of planning and executing in-person, virtual, and hybrid events, including multi-day offsites from 10-450+ humans
• Experience managing a physical workspace or coworking relationship - lease terms, vendor SLAs, or day-to-day space operations
• Experience negotiating and managing vendor relationships, and knowing what good looks like before you sign
• Strong budget management skills - forecasting, tracking spend, and staying inside the number you committed to
• Strong organizational instincts and the ability to run several events and programs at once without dropping a thread
• A level head when something goes wrong on-site, because something always does
• Clear written & verbal communication and presentation skills - you'll be coordinating across teams and levels constantly, as be the face of our events.
• Willingness and ability to travel roughly 10–25% of the time
• SF Bay Area in-office time required #LI-Hybrid

Core Competencies

Demonstrates expertise in planning and executing in-person, virtual, and hybrid events, with a strong focus on budget management and vendor negotiation. Proven ability to enhance team experiences in a high-growth tech environment through effective logistics and communication.

Highest-signal resume keywords

• Event Planning and Execution
• Budget Management
• Vendor Relationship Management
• Organizational Skills
• Clear Communication

ATS Optimization Keywords

Hard Skills

• Event Logistics Management
• Budget Forecasting
• Vendor Negotiation
• Workspace Management
• Multi-Day Offsite Planning

Soft Skills

• Organizational Instincts
• Problem-Solving
• Written Communication
• Verbal Communication
• Presentation Skills

Industry Keywords

• High-Growth Tech Company
• Coworking Space Management
• Event Budget Reconciliation
• Remote and Hybrid Experience
• Team Engagement

Tools & Technologies

• Event Platforms
• RSVP Management Tools
• Feedback Collection Tools