Events Manager

Whalar Group; New York (NY); On-site; USD 100,000 - 125,000; Full time

Benefits offered by this job

Medical, Dental, and Vision

PTO + Sick Time

HSA, FSA, and Commuter + Parking

Company-Paid Life & Disability

Employee Assistance Program

401(k) with Employer Matching

Job summary

The Lighthouse in Brooklyn, NY is seeking an experienced Event Manager to produce brand and member events at our Brooklyn campus and deliver strategic brand experiences for partners. You will own events from inquiry to post-event recap, reporting to the General Manager and supporting daily operations on the floor with a focus on member satisfaction.

This full-time, on-site role requires overseeing event budgets, calendars, and staffing, while building lasting partnerships with brands and

Qualifications

• 5+ years of experience in event management, production or a related field.
• Excellent organizational and time-management skills, with a track record of handling multiple events.
• Experience leading a small team across functions and coordinating with partners.
• Strong communication and interpersonal skills, collaborating with creatives.
• Commitment to inclusive, diverse, and welcoming environments.

Responsibilities

• Plan and produce brand and member events end-to-end, within budget and staffing constraints.
• Manage the events calendar (45-day view), write BEOs, and lead briefings.
• Drive inbound event sales through tours and partnerships with brands.
• Source compatible brands through the Brand Partnership Process and obtain approvals.
• Track budgets for food, beverages, and supplies; prepare post-event recaps.

Skills

Event management

Leadership

Communication

Organization

People management

Job description

The Lighthouse is an innovative campus for creators and their teams, with locations in Venice, CA, and Brooklyn, NY.

We are a creative playground designed for creators to Learn, Make, and Belong. Our mission is to assemble the creator collective, helping them grow and sustain their careers while provoking the next act of the creator economy.

At The Lighthouse, creators flow seamlessly from ideation to production to publication, surrounded by peers in a collaborative and inspiring environment.

About the role:

The Lighthouse is looking for an Event Manager to produce brand and member events at our Brooklyn campus and deliver strategic brand experiences for our partners. You’ll own events from first inquiry to post-event recap, turning one-off events into lasting partnerships that help The Lighthouse grow. You’ll report to the General Manager, with a dotted line to the Programming Team. You’ll also be a visible leader on the floor, supporting daily operations and gathering feedback from members to keep improving their experience.

Here’s what you’ll do day to day:

• Produce brand and member events end to end, directing set-up and breakdown and keeping each event within budget and staffing expectations.
• Own the events calendar on a rolling 45-day basis. Write and present all banquet event orders (BEOs), and lead BEO meetings and staff briefings.
• Run the inbound event sales funnel with the General Manager. Give tours of our production facilities to prospective members and partners.
• Find and partner with brands that fit The Lighthouse’s long-term vision, making sure each one goes through the Brand Partnership Process and follows our brand conduct guidelines.
• Quote brand and partner events from the approved rate card and pass signed deals to Finance for invoicing. Send every partner a post-event recap with results, photos and next steps.
• Track food and beverage, event supply and studio purchases against each event’s budget.
• Write event schedules for the Maintenance and Movers team and any third-party event staff. Confirm load-in and load-out approvals, and work with the management team to handle technical needs for events in our studios.
• Lead teams across departments during floor shifts, campus walkthroughs and inspections. Cover breaks, and act as the main point of contact for The Lighthouse during opening, closing or swing shifts.
• Train employees and third-party event staff on event planning and hospitality, and make sure meal and rest breaks during events follow New York labor laws.
• Agree quarterly KPI targets with the General Manager. Report monthly through a shared dashboard or deck covering results against target, wins, misses and the plan for the month ahead.

Here’s what we’re looking for:

• 5+ years of experience in event management, production or a related field, including building BEOs and running the logistics of event production.
• Excellent organizational and time-management skills, with a track record of producing several events or projects at the same time.
• Experience leading a small team across functions. You know the difference between managing tasks and leading people.
• Strong communication and interpersonal skills, and a passion for working with creatives and helping them bring their visions to life.
• A collaborative mindset and a desire to work with other teams to improve the overall member experience.
• A commitment to building a diverse, inclusive and welcoming environment.
• A passion for creativity and innovation, and excitement about The Lighthouse’s mission to be a beacon for Creators.

This full-time, on-site role is based at The Lighthouse in Brooklyn, NY. You’ll work shifts on campus, including opening, closing and swing shifts, with evening and weekend work as the events calendar requires. You’ll be at the heart of a creative campus, working alongside Creators, members and brand partners to bring memorable events to life.

The salary range for this role is $100,000 - $125,000 and serves as a general guideline reflecting the potential compensation for the role. The final salary offer will be determined based on a comprehensive evaluation of factors such as the candidate’s experience, expertise, alignment with the position’s requirements, and, ultimately budget approvals.

The Perks:

The Lighthouse provides flexible benefits and collaborative work environments and experiences so employees can work productively in a setting that best and uniquely suits their needs:

• Medical, Dental, and Vision
• PTO + Sick Time
• HSA, FSA, and Commuter + Parking Benefits
• Company-Paid Life & Disability Insurance
• Voluntary Life, Hospital, Critical Illness, and Accident Insurance
• Employee Assistance Program
• 401(k) with Employer Matching (no vesting period)

Our values:

At The Lighthouse, diversity, equity, and inclusion (DEI) isn't just a statement, it's our collective strength. Our people are our superpower. We champion a culture of respect and empathy, fostering a sense of belonging that transcends demographics. We hire individuals of all backgrounds and empower them to thrive, challenge stereotypes, and actively break societal barriers.

Whalar Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Equal opportunity extends to all aspects of the employment relationship, including hiring, promotions, training, working conditions, compensation, and benefits.