Events Manager

Jobtailor; Kentucky; On-site; USD 50,000 - 75,000; Full time

Job summary

Jobtailor in Kentucky seeks an experienced Events Coordinator to manage end-to-end logistics for live and virtual events, from planning through execution and post-event follow-up. You will coordinate timelines, vendors, venues, and on-site teams to ensure seamless experiences.

This role covers budget tracking, contract negotiations, site research, virtual platform setup, registration tools, attendee data handling, and travel logistics, with 6–8 trips per year.

Qualifications

• 3-5 years involved in planning events and tradeshows including 1-2 years specifically in virtual event planning
• 3-5 years of experience negotiating contracts
• BA/BS Degree or Related Work Experience of 3+ years
• Proficiency with Zoom, MS Office and Office 365 and proficiency in Excel
• Experience with Event Technology (Cvent or similar) and Project Management Technology (Workfront or similar)
• Ability to travel 6-8 times per year

Responsibilities

• Provide comprehensive event logistical expertise to collaborators from planning through event execution and follow-up
• Project manage all event (tradeshow, Cengage hosted & virtual) deliverables from launch through execution, including post event follow-up
• Negotiate vendor agreements and complete all contractual deliverables with hotels, restaurants, decorating companies, exhibit houses, and AV partners required for each event
• Track and manage all event-related expenses to ensure adherence to budget guidelines to optimize value
• Support and collaborate with all Events team members throughout the year on events and department projects
• Site research & selection for hotels & restaurants to host Cengage live events
• Setting up all virtual event needs including webinar platform and registration site as well as calendar invitations for rehearsals and event day
• Optimizing the deployment of Cengage tradeshow assets and rented equipment to align with the specific objectives and engagement strategies of each conference
• Managing group air travel & ground transportation manifests
• Crafting and managing online registration platforms, lead capture and mobile apps, ensuring accurate attendee data handling and full compliance with ethical standards and government regulations
• Coordinating and communicating logistics to internal and external partners including post-event surveys
• Partnering with other Events staff to complete larger scale events as a team
• Travel to Events to provide onsite management as needed

Job description

Responsibilities

• Provide comprehensive event logistical expertise to collaborators from planning through event execution and follow-up
• Project manage all event (tradeshow, Cengage hosted & virtual) deliverables from launch through execution, including post event follow-up
• Negotiate vendor agreements and complete all contractual deliverables with hotels, restaurants, decorating companies, exhibit houses, and AV partners required for each event
• Track and manage all event-related expenses to ensure adherence to budget guidelines to optimize value
• Support and collaborate with all Events team members throughout the year on events and department projects
• Site research & selection for hotels & restaurants to host Cengage live events
• Setting up all virtual event needs including webinar platform and registration site as well as calendar invitations for rehearsals and event day
• Optimizing the deployment of Cengage tradeshow assets and rented equipment to align with the specific objectives and engagement strategies of each conference
• Managing group air travel & ground transportation manifests
• Crafting and managing online registration platforms, lead capture and mobile apps, ensuring accurate attendee data handling and full compliance with ethical standards and government regulations
• Coordinating and communicating logistics to internal and external partners including post-event surveys
• Partnering with other Events staff to complete larger scale events as a team
• Travel to Events to provide onsite management as needed

Requirements

• 3-5 years involved in planning events and tradeshows including 1-2 years specifically in virtual event planning
• 3-5 years of experience negotiating contracts
• BA/BS Degree or Related Work Experience of 3+ years
• Proficiency with Zoom, MS Office and Office 365 and proficiency in Excel
• Experience with Event Technology (Cvent or similar) and Project Management Technology (Workfront or similar)
• Ability to travel 6-8 times per year