Events Manager

Drips; Indianapolis (IN); On-site; USD 65,000 - 90,000; Full time

Job summary

Drips in Indianapolis seeks an Events Manager to own planning, logistics, and communications for hosted and sponsored events, including executive experiences. You will collaborate with Marketing, Sales, Customer Success, and leadership to deliver polished programs across multiple events.

You will create repeatable playbooks, monitor budgets, and report outcomes to drive continuous improvement. Expect travel to 3–6 events annually, with some evenings or weekends, and leverage AI tools to speed

Qualifications

• 3–5 years of experience in event management, event marketing, or related role.
• Experience owning events end‑to‑end, including travel, hotels, venues, dining, and on‑site operations.
• Excellent written and verbal communication with cross‑functional teams and executives.

Responsibilities

• Own the details that make an event work: hotels, travel, dinners, transportation, activities, guest lists, and special requests.
• Build plans, timelines, and run‑of‑show for industry shows, kickoff events, and sponsorships.
• Source, contract, and manage hotels, venues, caterers, travel providers, and event partners, tracking deposits and deadlines.
• Coordinate directly with executives, assistants, and guests on travel and schedules from invitation to recap.
• Build checklists and templates to scale event volume while maintaining quality.

Skills

Communication

Project management

Proactive communicator

Calm under pressure

AI tools usage

Education

Bachelor's degree preferred

Tools

ClickUp

Salesforce

Microsoft 365

Job description

Position Overview

The Events Manager makes every Drips event feel effortless to the people attending it. You will own planning, logistics, and communication for the events we host, the industry events we attend or sponsor, and the executive experiences that bring health plan leaders together, including Sales Kickoff and our Executive Advisory Council. You will work closely with Marketing, Sales, Customer Success, and our executives. This is an individual contributor role with real ownership and visibility with leadership. You will run several events at once, build the checklists and templates that make them repeatable, and report on what each event delivered so the next one is better.

Reports To

VP of Marketing

What Success Looks Like

• Events run smoothly, and guests and executives see only the polish, never the scramble behind it
• Every event starts with a clear plan, owners, and dates. Stakeholders stay in the loop from kickoff to recap, and risks surface early with a recommendation attached
• Teams arrive at every event prepared and can focus on getting full value vs. chasing details.
• Events land on budget, and a recap covering spend, results, feedback, and next steps is delivered within two weeks of each event

Core Responsibilities

Event Planning & Logistics

• Own the details that make an event work: hotels, travel, dinners, transportation, activities, guest lists, and special requests
• Build plans, timelines, and run-of-show for industry shows, Sales Kickoff, incentive programs, and other events, often several at once
• Source, contract, and manage hotels, venues, caterers, travel providers, and event partners, tracking deposits and deadlines
• Coordinate directly with executives, assistants, and guests on travel, schedules, and preferences, from first invitation through follow-up
• Build checklists and templates so quality holds as event volume grows

Communication & Cross-Functional Coordination

• Be the single source of truth for details, deadlines, and ownership from kickoff through recap
• Update Marketing, Sales, Customer Success, Finance, and executives on changes and what you need from them, and raise open decisions early
• Work with Content and Field Marketing on event promotion and pre-event meeting booking for sales conferences and sponsorships

Budget & Reporting

• Own event budgets and track spend against plan, including tradeshow registrations, sponsorship payments, and dinner reservations
• Coordinate booth, shipping, and swag needs with vendors, as needed
• Own post-event reporting for every event (spend, results, internal and external feedback), and recommendations for optimization, improvement and changes.

On-Site Support

• Travel to support roughly 3 to 6 Drips-hosted events per year, managing on‑site details, solving problems in real time, and serving as the point person for teams, executives, and vendors

Who You Are

• Two steps ahead. You think about what someone will need before they ask, make decisions, and build repeatable processes without waiting to be told.
• A proactive communicator. You share plans and changes as they happen, and your updates are clear, timely, and concise.
• Polished and calm under pressure. You are at ease with executives and the day‑to‑day team alike, and people feel steadier when plans change because you are there.
• Scrappy and resourceful. You thrive in a fast‑paced startup environment where things move in days, not weeks.
• AI‑first. You use tools like Claude to speed up planning, tracking, and analysis without sacrificing accuracy or quality.
• Analytical. You like knowing what worked, and you can turn event data into clear recommendations.Experience Requirements
• 3 to 5 years of experience in event management, event marketing, corporate events, or a related role
• Experience owning events end‑to‑end, including travel, hotels, venues, dining, and on‑site operations, ideally for executive‑level or high‑touch audiences
• Excellent written and verbal communication, with a track record of keeping cross‑functional teams and executives informed
• Experience managing vendors, contracts, and a budget
• Working knowledge of event and project management tools and a CRM (for example, ClickUp, Salesforce, and Microsoft suite, etc.)
• Willingness to travel for Drips-hosted events, including some evenings and weekends
• Bachelor's degree preferred, or equivalent experience
• Helpful, but not required: experience with healthcare, insurance, or financial services events