Events Manager

Boys & Girls Clubs of Metro Denver; Denver (CO); On-site; USD 54,000 - 59,000; Full time

Benefits offered by this job

Medical insurance

Dental & Vision

401(k) match

Paid time off

Paid holidays

Parental leave

Life and disability insurance

Professional development

Job summary

Boys & Girls Clubs of Metro Denver is seeking an Events Manager to lead the planning and execution of our Annual Gala, Golf Tournament, donor recognition events, Toy Drive, and other community fundraisers.

Reporting to the Senior Director of Corporate Philanthropy, you will coordinate with staff and volunteers, manage budgets, and ensure outstanding sponsor and attendee experiences. This is a full-time, exempt role requiring flexibility beyond normal hours.

Qualifications

• Bachelor’s degree from an accredited institution; equivalent experience directly planning events may substitute.
• 3+ years of experience planning large-scale events; nonprofit fundraising experience preferred.
• Detail-oriented, analytical, collaborative, and organized with the ability to work independently.

Responsibilities

• Coordinate fundraising, donor engagement, and community events from planning through post-event evaluation.
• Serve as a primary contact for event inquiries, providing exceptional service to sponsors, donors, volunteers, and vendors.
• Collaborate with Development, Marketing, Communications, and program teams to align event goals with brand standards.
• Establish measurable objectives for attendance, revenue, sponsorships, and engagement; monitor progress.
• Develop and manage event budgets, track revenue/expenses, process invoices, and provide financial reporting.
• Oversee registration, attendee management, venue logistics, timelines, and day-of-event operations.
• Coordinate procurement, cataloging, packaging, and valuation of donated items for auctions and prizes.
• Conduct post-event assessments and provide recommendations for future events.
• Maintain event records and databases with registration, donor, and revenue data.
• Prepare reports analyzing participation and fundraising outcomes.

Skills

Event planning

Non-profit fundraising

Detail-oriented

Communication

Education

Bachelor’s degree

Tools

RE NXT

Job description

Location: Denver, CO (Boys & Girls Clubs of Metro Denver Program Support Center)

Reports to: Senior Director of Corporate Philanthropy

Status: Full-time, Exempt

Schedule: Monday-Friday, 8:00 a.m. to 5:00 p.m.; this position requires work outside of these normal business hours, including weekends, early mornings, and evenings, as needed

Salary Range: $54,184.04 -$58,500.00

Benefits: This position is eligible for BGCMD benefits

Boys & Girls Clubs of Metro Denver offers a comprehensive benefits package designed to support your health, financial well-being, and long-term growth.

• Full-time employees have access to medical insurance through UnitedHealthcare— with the organization covering approximately 95% of the premium on our most affordable plan—along with dental and vision coverage
• a 401(k) with up to 5% employer match
• paid time off and holidays
• paid parental leave
• company-paid life and disability insurance
• professional development opportunities

Application Deadline: Applications will be accepted through end of business on Monday, November 2, 2026

Company Description

At Boys & Girls Clubs of Metro Denver (BGCMD), our mission is more relevant than ever. Our Program Support Center team ensures a strong operational foundation for our Clubs so staff can deliver on our mission every single day.

When you join Boys & Girls Clubs of Metro Denver, you are part of a talented, mission-driven team that is singularly focused on making sure every child can achieve their greatest potential. We are curious and compassionate, diverse and dedicated, inspired and inspirational. And we love what we do. Come help light the way to big futures for Metro Denver kids and communities.

Job Summary

The Events Manager is an integral part of Boys & Girls Clubs of Metro Denver's team-oriented Resource Development department. Reporting to the Senior Director of Corporate Philanthropy, the Events Manager is a key contributor who leads the planning and execution of all BGCMD's special events, including the Annual Gala, BGCMD Golf Tournament, individual & corporate donor recognition events, Toy Drive and additional community and fundraising events. This position is responsible for working with external and internal stakeholders to create memorable events and advance our relationships with our community.

Role & Responsibilities

• Coordinate and execute fundraising, donor engagement, and community events from planning through post-event evaluation, ensuring a high-quality experience for sponsors, donors, volunteers, and attendees.
• Serve as a primary point of contact for event-related inquiries, providing exceptional customer service and timely communication to sponsors, donors, volunteers, vendors, and other stakeholders.
• Collaborate with Development, Marketing, Communications, and program teams to ensure event goals, messaging, and outcomes align with organizational priorities and brand standards.
• Establish measurable objectives for each event related to attendance, revenue generation, sponsorship fulfillment, and participant engagement, and monitor progress toward achieving those goals.
• Develop and manage event budgets, track revenue and expenses, process invoices and payment requests, and provide regular financial reporting and reconciliation.
• Build and maintain positive relationships with sponsors, vendors, donors, auction contributors, and community partners. Manage solicitation communications, stewardship activities, recordkeeping, tracking, and follow‑up efforts.
• Oversee all event logistics, including registration, attendee management, vendor coordination, venue logistics, event timelines, and day‑of‑event operations.
• Coordinate the procurement, cataloging, packaging, and valuation of donated items, including silent and live auction packages, raffle prizes, and other event‑related contributions.
• Conduct post-event assessments and evaluations to measure effectiveness, identify opportunities for improvement, and provide recommendations for future events.
• Maintain accurate event records and databases, ensuring timely updates of registration information, donor and sponsor data, correspondence, revenue tracking, and event performance metrics.
• Prepare reports and analyze event data to evaluate participation, fundraising outcomes, sponsorship results, and overall event success.

Supervisory Responsibilities

This position does not have any supervisory responsibilities.

Minimum Qualifications and Experience

• Bachelor’s degree from an accredited institution of higher learning; equivalent experience directly planning events in a similar role may be substituted for formal education on a year‑by‑year basis.
• 3+ years of experience and demonstrable success planning large‑scale events. Previous experience working in a non‑profit setting is preferred, as is additional experience with fundraising.
• Detail‑oriented, analytical, collaborative, resourceful, and organized, with the ability to perform independently in a fast-paced team environment.

Preferred Qualifications, Knowledge, and Skills

• Prior hands‑on experience with event management software and RE NXT or similar donor database preferred.
• Excellent interpersonal and customer relations skills, including the ability to provide technical support to users of all levels and backgrounds.
• Knowledge and understanding of fundraising, charitable giving, and donor relations.

Conditions of Employment

• The position requires passing criminal and driving records investigations, and reference checks.
• The position must possess a valid driver's license and the ability to be insured under the company's insurance policy.
• The position will primarily work indoors. Accordingly, the ability to use a variety of equipment including janitorial and office equipment is required.
• Some job duties require the ability to stand for extended periods, kneel, reach, bend, and lift objects weighing in excess of 25 lbs. Outdoor work and moderate physically demanding activities may be required on occasion.
• Strong English proficiency is required for this position to ensure effective communication with staff, club members, and families, as well as to follow safety and procedural guidelines accurately.

In-Office and Remote Work

This position works primarily at the Program Support Center but may occasionally work from other BGCMD facilities as necessary.All remote work and other flexible work arrangements must be approved prior to implementation.

Disclaimer

The information presented indicates the general nature and level of work expected of employees in this classification.It is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, and objectives of employees assigned to this job.