Events Lead

Spacex; Bastrop (TX); On-site; USD 80,000 - 120,000; Full time

Job summary

SpaceX seeks an Events Lead to orchestrate high-profile events, experiences, and campaigns for Starlink, VIP launches, and employee events. You will manage agendas, vendors, and guest communications while coordinating across teams and security.

This role requires a proactive, highly organized professional capable of delivering flawless experiences. You will leverage AI tools to streamline workflows, manage budgets, and oversee logistics, ensuring on-time, on-budget delivery across multiple

Qualifications

• 5+ years’ experience in event planning or hospitality.
• Hands-on experience in all event planning aspects: sourcing, design, vendors, décor, F&B, logistics, entertainment.
• Comfortable using AI and applying it to work tasks.
• Strong communication and organizational skills under pressure.

Responsibilities

• Plans and executes special events, tours, and customer experiences from start to finish.
• Coordinates conference sponsorship activations and events with internal teams.
• Develops event agendas, landing pages, and guest lists; communicates with executive customers.
• Provides onsite event support including receptions and weekend events.
• Designs branding elements to enhance attendee experiences.
• Manages departmental admin: budgeting, purchasing, shipping, inventory.
• Uses AI to create efficiencies and automate department processes.
• Partners with merchandising for gifting and decor items.
• Coordinates with security for guest clearances and base regulations.

Skills

Event planning

Hospitality

Communication

Organizational skills

Travel readiness

AI tooling

Microsoft Office

Event management software

Education

Bachelor’s degree

Marketing/Communications/Event management/hospitality degree

Tools

Social Tables

Eventbrite

Splash

SmartSheet

Microsoft Office

Job description

the company was founded under the belief that a future where humanity is out exploring the stars is fundamentally more exciting than one where we are not. Today the company is actively developing the technologies to make this possible, with the ultimate goal ofenabling human life on Mars.

EVENTS LEAD

This is a unique opportunity to join a dynamic team focused on creating the best events and experiences for every customer and employee at the company. Put your creative and organizational skillset to use to support Starlink events, VIP launch campaigns, customer acquisition and retention events, and employee events. Seeking a team player who enjoys a fast-paced work environment and is eager to work with us towards accomplishing our mission.

RESPONSIBILITIES:

• Plans and executes special events, tours, and customer experiences from start to finish, including sourcing and coordinating event vendors such as venue, transportation, catering, audiovisual, and entertainment.

• Coordinates conference sponsorship activations and special events, working with internal teams across functions.

• Develops event agendas, registration landing pages, and invite lists, and communicates directly with high-level executive customers.

• Provides onsite event support, including evening receptions and weekend events.

• Designs creative branding elements, such as décor, interactive activations, themes, and custom elements, to enhance attendee experiences.

• Manages administrative tasks for the department, including supply ordering, budget tracking, payment processing, shipping coordination, and inventory oversight with the fulfillment center.

• Uses artificial intelligence (AI) extensively to create efficiencies and automate department processes and workflows, and to streamline the administrative tasks the department carries as part of event planning.

• Partners with the merchandising team on customer and event gifting and branded décor items.

• Coordinates with security teams to facilitate guest security clearances and ensure compliance with Air Force base regulations.

BASIC QUALIFICATIONS:

• Bachelor’s degree.

• 5+ years’ experience in event planning or hospitality.

PREFERRED SKILLS AND EXPERIENCE:

• Bachelor’s degree in marketing, communications, event management, hospitality, or related field.

• Hands-on experience in all event planning aspects, including but not limited to venue sourcing, event design, vendor procurement, décor, food and beverage, logistics and entertainment.

• Comfortable using AI and using it to apply to work related tasks.

• Strong communication skills to ensure high-quality experiences across multiple programs and teams.

• Must be highly organized, detail-oriented, and possess a proven ability to thrive under pressure to execute events efficiently.

• Ability to multitask future events while executing current events.

• Ability to travel domestically and remain flexible in schedule as event dates shift.

• Strong proficiency in all Microsoft programs, event diagramming software (Social Tables or similar), event registration platforms (Splash, Eventbrite or similar), SmartSheet or other related organizational tools.

ADDITIONAL REQUIREMENTS:

• Must be willing to travel often and work extended hours as needed to attend and execute events.

• Ability to pass Air Force and NASA background checks for installation access at Vandenberg and Cape Canaveral Space Force Base.

ITAR REQUIREMENTS:

• To conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C. § 1157, or (iv) Asylee under 8 U.S.C. § 1158, or be eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here.

the company is an Equal Opportunity Employer; employment with the company is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.