Events Design Producer

OpenAI, Inc.; San Francisco (CA); On-site; USD 240,000 - 266,000; Full time

Job summary

OpenAI, Inc. seeks an experienced Events Design Producer to lead design production for high-profile company events and experiences.

The role blends concept development, fabrication, installation, and live execution, partnering with creative, events, brand, marketing, and cross-functional teams to ensure cohesive, on-brand experiences. You will manage design workstreams, provide hands-on leadership, and translate goals and audience journeys into clear briefs while maintaining schedules, budgets,

Qualifications

• 8+ years of experience producing event design, experiential design, environmental design, or branded experiences, ideally within technology or a fast‑moving global organization
• Experience leading multidisciplinary teams of designers, creative producers, agencies, fabricators, technical partners, and vendors
• Strong budget, resource‑planning, vendor‑management, and project‑management skills, including anticipating risks and resolving competing demands
• Must be in San Francisco 3 days a week to work closely with internal teams

Responsibilities

• Lead design production across company events, from intimate gatherings to large-scale global experiences
• Oversee the design development and execution of event environments, stages, signage, wayfinding, scenic elements, activations, and branded guest experiences
• Establish clear roles, workflows, workback schedules, budgets, and quality standards across event design workstreams
• Assess incoming event design needs and coordinate creative resources, agencies, fabricators, and vendors based on scope, timing, and complexity
• Provide hands-on production leadership to keep complex or high-priority event design projects moving from concept through onsite delivery
• Partner with event leads and creative teams to translate event goals, audience journeys, and program narratives into clear design briefs and deliverables
• Guide designers and external partners in developing cohesive spatial, environmental, scenic, digital, and print design systems that align with brand standards
• Synthesize and prioritize input from multiple stakeholders, turning feedback into clear, actionable direction for designers, agencies, fabricators, and vendors
• Maintain visibility across design milestones, budgets, approvals, dependencies, fabrication schedules, installation plans, risks, and onsite production documentation
• Ensure tight alignment across event identity, environment, stage, signage, digital surfaces, printed materials, and the end-to-end audience experience
• Lead design reviews, technical handoffs, site walks, production check-ins, and onsite quality control through installation and live execution
• Drive design-production decisions in a fast-paced environment with shifting directives, compressed timelines, and competing priorities
• Identify opportunities to improve event design production processes, briefs, templates, vendor workflows, and ways of working
• Maintain calm, clarity, and executional rigor during high-pressure moments leading up to and during event installation and live execution
• Partner with creative and events leads to continually reprioritize projects and creative resourcing as urgent needs arise
• Develop integrated workback schedules for multiple cross-functional teams across several concurrent global events; communicate deadlines proactively and consistently, and anticipate and address blockers as they arise

Job description

We’re seeking an experienced Events Design Producer to lead the design production of high-profile events and experiences across the company.

This is a high-impact role embedded within a fast-moving, cross-functional organization. You will oversee multiple event design workstreams, providing operational structure and hands‑on production leadership from early concept development through fabrication, installation, and live execution.

You’ll partner closely with creative, events, production, brand, marketing, and cross‑functional stakeholders to ensure every physical and visual touchpoint is cohesive, on brand, and delivered to an exceptionally high standard. You will coordinate internal teams, agencies, fabricators, and vendors while balancing resources and priorities across concurrent projects.

In this role, you will:

Lead design production across company events, from intimate gatherings to large‑scale global experiences

Oversee the design development and execution of event environments, stages, signage, wayfinding, scenic elements, activations, and branded guest experiences

Establish clear roles, workflows, workback schedules, budgets, and quality standards across event design workstreams

Assess incoming event design needs and coordinate creative resources, agencies, fabricators, and vendors based on scope, timing, and complexity

Provide hands‑on production leadership to keep complex or high‑priority event design projects moving from concept through onsite delivery

Partner closely with event leads and creative teams to translate event goals, audience journeys, and program narratives into clear design briefs and deliverables

Guide designers and external partners in developing cohesive spatial, environmental, scenic, digital, and print design systems that align with brand standards

Synthesize and prioritize input from multiple stakeholders, turning feedback into clear, actionable direction for designers, agencies, fabricators, and vendors

Maintain visibility across design milestones, budgets, approvals, dependencies, fabrication schedules, installation plans, risks, and onsite production documentation

Ensure tight alignment across event identity, environment, stage, signage, digital surfaces, printed materials, and the end‑to‑end audience experience

Lead design reviews, technical handoffs, site walks, production check‑ins, and onsite quality control through installation and live execution

Drive design‑production decisions in a fast‑paced environment with shifting directives, compressed timelines, and competing priorities

Identify opportunities to improve event design production processes, briefs, templates, vendor workflows, and ways of working

Maintain calm, clarity, and executional rigor during high‑pressure moments leading up to and during event installation and live execution

Partner with creative and events leads to continually reprioritize projects and creative resourcing as urgent needs arise

Develop integrated workback schedules for multiple cross‑functional teams across several concurrent global events; communicate deadlines proactively and consistently, and anticipate and address blockers as they arise

You might thrive in this role if you have:

8+ years of experience producing event design, experiential design, environmental design, or branded experiences, ideally within technology or a fast‑moving global organization

Experience leading multidisciplinary teams of designers, creative producers, agencies, fabricators, technical partners, and vendors

Demonstrated ability to oversee multiple complex event design and production workstreams simultaneously

Strong creative‑production leadership skills, with the ability to provide clear direction, thoughtful feedback, and support to teams working under tight timelines

Experience managing creative workstreams from early concept and design development through fabrication, installation, live execution, and strike

Strong visual judgment and experiential storytelling instincts, with exceptional attention to detail across spatial design, brand expression, materials, and guest experience

Proven ability to navigate ambiguity, synthesize diverse opinions, and establish clear priorities and decision paths

Confidence working directly with senior leaders and guiding stakeholders through rapid creative review and approval cycles

Strong budget, resource‑planning, vendor‑management, and project‑management skills, including the ability to anticipate risks and resolve competing demands

Composure, decisiveness, and reliability under tight deadlines, onsite installation demands, and live‑event pressure

Must be in San Francisco 3 days a week to work closely with internal teams

Travel will be required for major company events, site visits, installations, and production weeks

Extended hours should be expected as key event milestones, installations, and live dates approach

Why This Role Matters

Events are among the company’s most visible and important brand moments. This role will ensure that event design projects across the company are scoped thoughtfully, managed effectively, and delivered with consistency, precision, and craft.

By connecting creative ambition with production reality, the Events Design Producer will help build a scalable, high‑performing function that turns ideas into cohesive, memorable experiences for audiences around the world.

About OpenAI

OpenAI is an AI research and deployment company dedicated to ensuring that general‑purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we must encompass and value the many different perspectives, voices, and experiences that form the full spectrum of humanity.

We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristic.

Background checks for applicants will be administered in accordance with applicable law, and qualified applicants with arrest or conviction records will be considered for employment consistent with those laws, including the San Francisco Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, for US‑based candidates. For unincorporated Los Angeles County workers: we reasonably believe that criminal history may have a direct, adverse and negative relationship with the following job duties, potentially resulting in the withdrawal of a conditional offer of employment: protect computer hardware entrusted to you from theft, loss or damage; return all computer hardware in your possession (including the data contained therein) upon termination of employment or end of assignment; and maintain the confidentiality of proprietary, confidential, and non‑public information. In addition, job duties require access to secure and protected information technology systems and related data security obligations.

To notify OpenAI that you believe this job posting is non‑compliant, please submit a report through this form . No response will be provided to inquiries unrelated to job posting compliance.

We are committed to providing reasonable accommodations to applicants with disabilities, and requests can be made via this link .

At OpenAI, we believe artificial intelligence has the potential to help people solve immense global challenges, and we want the upside of AI to be widely shared. Join us in shaping the future of technology.

Compensation

$240K – $266K + Offers Equity

The base pay offered may vary depending on multiple individualized factors, including market location, job‑related knowledge, skills, and experience. If the role is non‑exempt, overtime pay will be provided consistent with applicable laws. In addition to the salary range listed above, total compensation also includes generous equity, performance‑related bonus(es) for eligible employees, and the following benefits.

Medical, dental, and vision insurance for you and your family, with employer contributions to Health Savings Accounts

Pre‑tax accounts for Health FSA, Dependent Care FSA, and commuter expenses (parking and transit)

401(k) retirement plan with employer match

Paid parental leave (up to 24 weeks for birth parents and 20 weeks for non‑birthing parents), plus paid medical and caregiver leave (up to 8 weeks)

Paid time off: flexible PTO for exempt employees and up to 15 days annually for non‑exempt employees

13+ paid company holidays, and multiple paid coordinated company office closures throughout the year for focus and recharge, plus paid sick or safe time (1 hour per 30 hours worked, or more, as required by applicable state or local law)

Mental health and wellness support

Employer‑paid basic life and disability coverage

Annual learning and development stipend to fuel your professional growth

Daily meals in our offices, and meal delivery credits as eligible

Relocation support for eligible employees

Additional taxable fringe benefits, such as charitable donation matching and wellness stipends, may also be provided.

More details about our benefits are available to candidates during the hiring process.

This role is at‑will and OpenAI reserves the right to modify base pay and other compensation components at any time based on individual performance, team or company results, or market conditions.