Events Coordinator (MSU Riley)

Mississippi State University; Meridian, Northern (MS, KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Mississippi State University Riley Center in Meridian coordinates conference and performing arts events, serving as the on-site liaison and lead coordinator for client events. The role involves planning logistics, coordinating with caterers, AV, security, and staff to ensure seamless experiences.

Strong communication and customer service are essential to meet schedules and standards. This position requires preparing spaces, managing setups and breakdowns, and maintaining inventory while

Qualifications

• High school diploma or equivalent.
• Four years related work experience.
• Proficient computer skills required.
• Excellent communication and customer service skills.

Responsibilities

• Serve as on-site event coordinator for all client and internal events.
• Coordinate event logistics including catering, room layouts, AV setups, and signage.
• Use EMS to track meetings and events across the facility.
• Coordinate with Events Manager to meet client expectations and standards.
• Ensure spaces are set, torn down, and cleaned per confirmation details.
• Assist with setup, teardown, and cleanup.
• Conduct routine site evaluations for event readiness and post-event cleanup.
• Coordinate on-site activities with caterers, IT/AV, musicians, florists, security, etc.
• Interact with clients to resolve issues and ensure a successful event.
• Maintain inventory of conference center supplies.
• Demonstrate professional service and attention to MSU Riley Center standards.

Skills

Communication skills

Customer service

Computer skills

Education

High school diploma or equivalent

Four years related work experience

Job description

Position Function

Responsible for coordinating and/or overseeing preparation of conference facility to accommodate all conference, social and internal events and provide on-site coordination as the client's liaison during meetings and events held in the facility.

Salary Grade

11

Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.

Department Profile

The Mississippi State University Riley Center is a Performing Arts and Conference Center that opened in 2006 in Meridian, Mississippi. We host more than 25 performing arts events as well as over 100 conference events each year. Visit www.msurileycenter.com for more information.

Essential Duties and Responsibilities

• Serve as on-site event coordinator for all assigned client and internal events held in the center;
• Coordinate event logistics, including catering selections, room layouts, audio-visual setups, and signage placement.
• Efficient use of EMS (scheduling software) to determine what meetings and events are taking place, when and where throughout the facility, set up needs, catering and other services required;
• Interact with events manager or internal representative responsible for each event to ascertain a clear understanding of expectations and critical areas requiring special attention or flexibility;
• Ensure all meeting spaces are set according to event confirmation details for the event, and that meeting spaces are appropriately torn down or re-set and cleaned in a timely manner at the event's conclusion;
• Assist with set up, tear down and clean up.
• Conduct routine site evaluations to ensure facility is properly prepared for events and cleaned up following events, reporting any areas of concern to Events Manager or other staff as appropriate;
• Coordinate on-site activities with caterers, IT/AV support, musicians, florists, speakers, security, etc., to ensure all services are provided according to schedule, meet client expectations and MSU's operational standards;
• Interact with clients throughout the phases of events, responding to requests, resolving issues and making adjustments to ensure a successful event experience;
• Conduct and maintain inventory of conference center supplies ensuring all materials are efficiently stocked and organized in appropriate areas for easy access/use;
• Demonstrate professionalism, customer service, and attention to detail consistent with the standards and reputation of the MSU Riley Center.
• And, other duties as assigned.

Minimum Qualifications

High school diploma or equivalent. Four years related work experience. Proficient computer skills required. Requires excellent communication and customer service skills to interact with clients and vendors.

~ OR ~

Any equivalent combination of related experience and/or education approved by the Department of Human Resources Management.

Preferred Qualifications

Some college work successfully completed.

Knowledge, Skills, and Abilities

None

Working Conditions and Physical Effort

• Position requires physical activity, standing on your feet or moving through the facility, lifting, carrying and moving equipment.
• Position requires flexible hours and ability to work a flexible schedule including early mornings, nights and weekends.
• Conditions may require set-up changes involving moving tables, chairs, staging and other event related equipment and materials.

Equal Employment Opportunity Statement

Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, [phone].

What do I need an accommodation?

In compliance with the ADA Amendments Act (ADA), if you have a disability and wouldlike to request an accommodation in order to apply for a position with Mississippi StateUniversity, please contact the Department of Human Resources Management at tel: [phone] or [e-mail].

If you have any questions regarding this policy, contact the Department of Human ResourcesManagement at [phone] or [e-mail]. Upon request, sections of thisjob listing are available in large print, and readers are available to assist the visually impaired.