Events Coordinator I

City of Long Beach; Long Beach (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

City of Long Beach is seeking two entry-level Events Coordinator I to assist with coordinating, permitting, and monitoring citywide special events and filming activities. You will work under the City Manager’s Office in the Special Events and Filming division.

Responsibilities include scheduling meetings, negotiating permit terms, coordinating with agencies, and ensuring compliance with laws and policies. A bachelor’s degree is required, plus one year of related experience.

Qualifications

• 1 year of experience coordinating, planning, and/or organizing events, or 1 year of film production experience or related activities.
• Bachelor’s degree in Public Administration, Business Administration, or related field; substitution may be made on a year-for-year basis.
• A valid California motor vehicle operator's license; must submit proof at time of submission.

Responsibilities

• Assists in the coordination, scheduling, managing, permitting, and monitoring of special event and/or filming activity citywide.
• Promotes and maximizes the use of public property and facilities for special events and filming.
• Negotiates terms and conditions of permits.
• Establishes and maintains professional communication with public and private institutions, event promoters, production companies, and residents and stakeholders.
• Coordinates public safety, public works, and other support services required for special events and filming.
• Coordinates with event promoters, production companies, and the community to mitigate the impact of special events and filming in the City.
• Ensures compliance with state, county, and local laws, ordinances, and policies.
• Performs other duties as assigned.

Skills

Event coordination

Communication

Time management

Education

Bachelor's degree in Public Administration, Business Administration, or related field

Tools

Microsoft Office Suite

Job description

The City of Long Beach is recruiting for two (2) full-time, entry-level unclassified Events Coordinator I positions in the Special Events and Filming Office. Under the direction of the City Manager’s Office, the Special Events and Filming division is responsible for permitting all special events and film productions within the City of Long Beach. Events occur year-round and cultivate civic pride, social awareness, and cultural enrichment for residents and visitors while contributing to economic development and tourism in Long Beach. Special Events and Filming staff work internally with City departments and externally with customers and public agencies.

RESPONSIBILITIES

• Assists in the coordination, scheduling, managing, permitting, and monitoring of special event and/or filming activity citywide, including setting meetings, maintaining calendars, and processing insurance.
• Promotes and maximizes the use of public property and facilities for special events and filming.
• Negotiates terms and conditions of permits.
• Establishes and maintains professional communication with public and private institutions, event promoters, production companies, and residents and stakeholders.
• Coordinates public safety, public works, and other support services required for special events and filming.
• Coordinates with event promoters, production companies, and the community to mitigate the impact of special events and filming in the City.
• Ensures compliance with state, county, and local laws, ordinances, and policies.
• Performs other duties as assigned.

EXPERIENCE

• One (1) year of experience in coordinating, planning, and/or organizing events, or one (1) year of film production experience or related activities.

EDUCATION

• Graduation from an accredited college or university with a bachelor’s degree in Public Administration, Business Administration, or a related field.
• Experience offering specific and substantial preparation for the duties of the position may be substituted for the required education on a year-for-year basis.

ADDITIONAL REQUIREMENTS

• A valid California motor vehicle operator's license. (*must submit proof at time of submission*)
• Ability to communicate effectively, both orally and in writing. Must be proficient with the Microsoft Office Suite. Ability to effectively interface with elected officials, City staff, and the public, and provide excellent customer service.
• Ability to work independently and exercise strong judgment in carrying out responsibilities. Ability to work an irregular schedule, which may include evenings, weekends, and holidays.
• Ability to handle confidential issues in a professional manner.

This recruitment will close at 11:59 PM Pacific Time on Thursday, October 29.

Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination prior to appointment. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered. For questions regarding this recruitment, please call [phone].

The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act

The City of Long Beach is committed to maintaining fairness and transparency in our hiring practices. We believe in providing equal opportunities to all applicants and ensuring that every applicant is evaluated based on their qualifications and merit. If you believe that you have been unjustly disqualified based on minimum qualifications for an unclassified job opportunity, you have the right to appeal the decision. Find out more about the Applicant Appeal Process by visiting Applicant Appeal Process (longbeach.gov).

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call [phone].