Events Coordinator (Full-Time)

Peggy Adams; West Palm Beach (FL); On-site; USD 40,000 - 58,000; Full time

Job summary

Peggy Adams Animal Rescue League in West Palm Beach, FL seeks an experienced Events Coordinator to manage on-site event logistics, coordinate vendors, and engage volunteers and staff in support of community outreach.

You will collaborate with the Marketing Team on campaigns, handle budgets and record-keeping, and represent the League at public engagements, with regular nights and weekend commitments for special events.

Qualifications

• Bachelor’s degree in hospitality management, event management, nonprofit management, or related field.
• Two to three years’ related experience and/or training; or equivalent combination of education and experience.
• Experience coordinating events, planning, production, and management is required.
• Regular nights and weekends are needed for special events.
• Strong communication skills across channels and proficient in CRM software.

Responsibilities

• Coordinate onsite events through vendor solicitation and day-of logistics.
• Promote League events at grassroots levels and manage activities with other departments.
• Represent the League at public speaking engagements to educate the community.
• Maintain events calendar and timelines.
• Support fundraising initiatives and development events.
• Collaborate with marketing to fulfill event marketing needs.
• Engage, train, and support Peggy Adams staff and volunteers for events.
• Submit event purchase orders and invoices; maintain records for budgets.

Skills

Event coordination

Evenings & weekends

Oral & written communication

Microsoft Office

CRM software

Relationship building

Organization

Volunteer coordination

Team collaboration

Adaptability

Education

Bachelor's degree in hospitality management

Event management

Nonprofit management

Tools

Microsoft Office Suite

Blackbaud Raiser's Edge

Job description

Essential Duties & Responsibilities

include the following. Other duties may be assigned.

• Coordinate onsite events through vendor solicitation, coordinating day-of logistics, and communication with other League departments (Spay Days, Adoption Events, Community Events, etc.).
• Coordinate logistics, applications, and participation in third-party events to promote the League on a grassroots level (Bark Back Benefit, Sip n' Shops, Greenmarkets, etc.).
• Represent the League at public speaking engagements to educate the community about our mission, programs, and services.
• Maintain events calendar and timelines.
• Support League Development events including the Christmas Ball, Happy Tails, and other fundraising initiatives.
• Serve as permanent member of the Employee Appreciation Committee to plan, coordinate, and execute employee appreciation initiatives.
• Engage, train, and support Peggy Adams staff and volunteers to assist with community events and marketing needs.
• Solicit in-kind donations on behalf of the League.
• Submit event purchase orders and invoices; maintain accurate records for budget.
• Collaborate with the League Marketing Team to fulfill event marketing campaign needs.
• Support general Development and Marketing initiatives.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Experience in event coordination including planning, production, and management.
• Position requires regular nights and weekends as related to special events and activities.
• Excellent oral and written communication skills via all communication channels
• Proficient in Microsoft Office Suite.
• Proficiency in CRM software; Blackbaud Raiser's Edge, a plus.
• Strong relationship building skills.
• Strong organizational skills and ability to manage numerous projects and deadlines simultaneously with flexibility in adapting to changing priorities.
• Self-starter with a positive attitude and ability to work in a collaborative environment.
• Ability to work effectively with volunteers, staff and others.
• Support the Animal Rescue League's mission, policies, and practices.
• Position requires interaction with dogs and cats.
• Must have reliable transportation to events and meetings.
• Possess valid Florida Driver’s license and driving record acceptable to insurance carrier.

Education & Experience

• Bachelor’s degree in hospitality management, event management, nonprofit management, or related field.
• Two to three years’ related experience and/or training; or equivalent combination of education and experience.

Physical Demands

The physical demands described here are representative of those that must met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee is consistently and frequently required to stand, sit, move, bend neck, bend back, and/or twist body.
• The employee is constantly required to talk, hear, and use hands for grasping, reaching, and other operative tasks.
• The employee will be required to consistently lift an animate or stationary object of up to 20 pounds.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is frequently exposed to an indoor office environment climate condition.
• The employee is occasionally exposed to outdoor weather conditions.
• The employee is occasionally exposed to animal odors and animal fur.
• The noise level in the work environment is usually moderate.