Events Coordinator- College of Law- UTK

UTC Theatre Co; Knoxville (TN); On-site; USD 40,000 - 55,000; Full time

Job summary

The Events Coordinator at UTC Theatre Co will manage a variety of events for the College of Law, ensuring professional representation and seamless execution. This role requires strong organizational and communication skills, with a focus on collaboration across departments. Candidates should have at least three years of relevant experience and be comfortable working in a dynamic environment.

Qualifications

• Minimum of 3 years experience in administration or event coordinating.
• Strong communication skills and ability to engage with diverse groups.
• Willingness to learn new programs and procedures.

Responsibilities

• Plan and execute events for the College of Law.
• Secure venues, liaise with vendors, and manage event logistics.
• Monitor event budgets and maintain records of success.

Skills

Organizational skills

Interpersonal communication skills

Project management

Multitasking

Tools

Microsoft Office

Job description

The Events Coordinator serves as the event coordinator for the College of Law. The scale, purpose, and audience of the events vary widely, but the primary objective of this position is consistent: to represent the College of Law in the most professional and excellent matter to members of the University and beyond. This position reports directly to the Associate Director of Operations.

Responsibilities

• The Events Coordinator is responsible for planning all the events hosted by the College of Law. (events vary from smaller student organization events to large yearly galas with several hundred guests).
• This position will plan, coordinate, and execute internal and external events, working closely with all College departments and members of the UT Foundation (via the college Advancement Office).
• The Event Coordinator's duties will include securing venues, liaising with outside vendors, ordering catering, setting up décor, and covering logistical needs from planning to execution.
• This position will also work closely with the college Communications Office to ensure proper and timely promotion of events, preparation of related materials (e.g., programs, signage, etc.), and consistent branding that complies with University regulations.
• The Events Coordinator will work with the Associate Director of Operations to create a master events calendar for the College of Law to ensure all events are included and have a uniform style and appearance.
• The Events Coordinator will monitor all space reservations through the College of Law’s portal to guarantee alignment with the master calendar.
• This position will also keep records of all events and their levels of success/attendance to ensure the continued improvement of all College of Law programming.
• The Events Coordinator ensures event budgets are adhered to and is proactive when seeking out quotes and different vendor options.
• The Events Coordinator attends to all events related logistics, including travel arrangements and coordinating with the Business Office to ensure all details are addressed.
• External to the University: As the College of Law’s Events Coordinator, this position works regularly with multiple local and national business (e.g., hotels and restaurants) and often acts as the primary point of contact and representative of the College of Law.
• Division/College, Campus/Institute, University: Due to the large number of events coordinated by this position, the Events Coordinator communicates with and interacts regularly with administrators, faculty, and staff from the College of Law.

Qualifications

Required Qualifications

• Experience:Minimum of 3 years experience in administration or event coordinating
• Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment visa status.
• Knowledge, Skills, Abilities:Strong organizational skills and interpersonal communication skills are paramount in this position. The successful candidate must be able to work independently and form strong working relationships with all departments at the College of Law. The successful candidate should possess strong communication skills and be comfortable engaging with diverse groups, including – but not limited to – distinguished campus guests, students, faculty, alumni, high-level administration, and external vendors. Willingness to learn new programs and procedures and possesses initiative to anticipate and resolve issues which arise. Computer skills are required, with a knowledge of Microsoft Office programs. The ability to multitask and project manage are important and the flexibility to work occasional evenings and early mornings and rare weekends is required.

Preferred Qualifications

• Experience:Event planning and working in a higher education setting experience is preferred.
• Knowledge, Skills, Abilities:Must demonstrate the ability to communicate effectively, both verbally and in writing, and exhibit excellence in establishing priorities, being adaptable, and managing multiple and diverse projects.

Work Location

• Location: onsite at the UTK College of Law

Compensation and Benefits

• UT market range:MR07
• Anticipated hiring range:MR07
• Find more information on the UT Market Range structurehere
• Find more information on UT Benefitshere

Application Instructions

To express interest, please submit an application with the noted below attachments. To be assured of full consideration, completed applications with all requested materials should be submitted on or before [DATE]

• Resume
• List of 3 Professional References

About The College/Department/Division

The University of Tennessee College of Law, founded in 1890, is accredited by the American Bar Association and is a charter member of the Association of American Law Schools. The mission of UT Law is to prepare students for the practice of law by integrating theory and practice across the curriculum, with an emphasis on clinical and skills training, innovative classroom teaching, legal writing, and professional values. The college endeavors to produce high-quality scholarship that examines, explains, critiques, and improves the law and the legal system. UT Law strives to serve the university, the campus, the profession, and the public by developing and sharing its talents and expertise.

About Us

The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees—the Volunteers—who uphold the university’s tradition of lighting the way for others through leadership and service.

UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee’s flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy’s largest multidisciplinary laboratory, Oak Ridge National Laboratory.

The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.

UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices that attract and retain a diverse community and that support a culture where everyone matters and belongs.

The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as “Best Employer for New Graduates,” “One of America’s Best Large Employers,” and “Best Workplace for Women,” and has been designated as “Best Place for Working Parents” by Forbes Magazine.

Apply today and join the Tennessee Volunteer community!

Job Info

• Job Identification 3023
• Job Category Communication & Mktg
• Posting Date 05/15/2025, 08:16 PM
• Job Schedule Full time
• Locations 1505 Cumberland Avenue, Knoxville, TN, 37996, US (On-site)

EEO/AA STATEMENT / NON-DISCRIMINATIONSTATEMENT

The University of Tennessee is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to, and will not be discriminated against on the basis of, race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteranstatus.

Inquiries and charges of violation of Title VI (race, color, national origin), Title IX (sex), Section 504 (disability), ADA (disability), ADEA (age), sexual orientation, or veteran status should be directed to the (EEO). Requests for accommodation of a disability should be directed to the ADA Coordinator at the EEOoffice .

1505 Cumberland Avenue, Knoxville, TN, 37996, US