Events Coordinator

Engine; United States; On-site; USD 73,000 - 101,000; Full time

Benefits offered by this job

Equity in compensation

Hybrid work model

Job summary

Engine is reshaping travel and spend management with an emphasis on in-person experiences for a remote-first team. We seek a highly organized Internal Events Coordinator to manage vendors, registrations, communications, and on-site execution for offsites, summits, and town halls.

You will own details from vendor coordination to attendee check-in, while partnering with Employee Experience and Events leads. Expect growth, ownership, and a critical role in shaping Engine’s in-person events.

Qualifications

• 1–3+ years in event coordination, hospitality, or related fields.
• Experience managing vendors, venues, and event budgets.
• Strong written communication and event-related comms ownership.
• Proficiency with event registration/RSVP tools and PM tools.

Responsibilities

• Event Logistics & Vendor Management: plan and execute off-sites, summits, and town halls; manage venues, catering, travel, AV, and swag.
• Registration & Attendee Experience: own invites, RSVPs, and check-in for internal events.
• Event Marketing & Communications: collaborate on invites, reminders, and recaps to drive turnout.
• Playbook & Process: develop repeatable playbooks for in-person programs.
• Automation & Product Impact: identify automation opportunities and feedback for product teams.
• On-the-Ground Execution: travel 2–3 times per quarter to support on-site events.
• Company Swag: own strategy and fulfillment for internal swag programs.

Skills

Detail-Obsessed

Vendor-Savvy

Clear Communicator

Calm Under Pressure

Collaborative Partner

Job description

Engine is the all-in-one travel and spend management platform trusted by 38K+ businesses and groups representing 1.8M+ travelers. We're the retailer and the rails of business travel, one of the fastest-growing companies in travel tech, built on a decade of proprietary technology, supply, and pricing no one else can replicate. Other travel and AI companies run on our infrastructure to book real trips, hold rates, and move payments, without building any of it themselves. We built it, AI-forward at every layer, from how travelers book to how the rails run.

That work has earned recognition as one of Fast Company's Best Workplaces for Innovators (2025), TravelTech's Reservation Platform of the Year (2026), and one of Built In's Best Places to Work (2020–2026).

We're looking for bold, ambitious people to help redefine how businesses manage and experience travel. Working here, you can expect exponential growth, an ambitious pace, full ownership, and high-caliber colleagues who push you to do the best work of your career. Every hire raises the bar.

Come outpace the ordinary and build the future of travel with us.

Your Mission

As Engine scales, our in-person moments matter more, not less. We're looking for a highly organized, detail-driven Internal Events Coordinator to help us build a world-class in-person experience for a remote-first team, supporting everything from vendor management and registration to the marketing and comms that get people in the room.

You’ll be the engine behind our internal events, the person who turns a plan into a flawless, memorable experience. Partnering closely with our Employee Experience and Events lead, you'll own the details, vendors, registration, and communications that make every offsite, summit, and town hall come together seamlessly.

The Role

• Event Logistics & Vendor Management: Support planning and execution for Engine's off sites, annual org summits, and quarterly in-person town halls. Coordinate and manage vendors [ie: venues, catering, travel, AV, and swag] to bring every event to life.


• Registration & Attendee Experience: Own registration, RSVPs, and check-in for internal events, making sure every attendee has a smooth experience from invite to arrival.


• Event Marketing & Communications: Partner with internal comms to build and send event invites, reminders, and recaps that drive excitement and turnout across a distributed workforce.


• Playbook & Process Support: Help build and refine repeatable playbooks for Engine's in-person programs, capturing what works so every event gets sharper than the last.


• Automation & Product Impact: Continuously look for opportunities to automate workflows, improve processes, and provide actionable feedback to our Product teams, leveraging our unique position as power users of our own platform to shape a better experience for both internal teams and customers.


• On-the-Ground Execution: Travel on-site as needed (2-3 times per quarter) to support setup, run-of-show, and real-time problem-solving so events run without a hitch.


• Company Swag: Own the strategy and execution for internal swag programs (new hires, milestones, and special events), managing our online swag store vendor to ensure high-quality fulfillment, seamless logistics, and memorable team celebrations.

Who You Are

• Detail-Obsessed Executor: No detail is too small. You catch what others miss and follow through until it's done.


• Vendor-Savvy Coordinator: You know how to direct and partner with vendors on-site to ensure seamless execution, while keeping the bigger picture in focus.


• Clear Communicator: You write crisp, on-brand invites and updates that get people excited to show up.


• Calm Under Pressure: Event-day chaos doesn't rattle you, you adapt in real time and keep things moving.


• Collaborative Partner: You build trust fast with vendors, DRIs, and teammates across the company.

Qualifications

• 1–3+ years of experience in event coordination, hospitality, administrative support, or related field


• Experience managing vendors, venues, and event budgets


• Strong written communication skills; comfortable owning comms tied to events


• Proficiency with event registration/RSVP tools and project management tools


• Hands-on experience managing online swag stores and/or corporate merchandise programs


• Highly organized with excellent attention to detail and an eye for design


• Willingness to travel to support on-site events, as needed

Ready to help build Engine's in-person experience? Join us as we bring our remote-first team together in ways that matter.

Compensation
Our compensation packages are based on several factors, including your experience, expertise, and location. In addition to a competitive base salary, all roles receive equity. Depending on the role, total compensation may also include an annual bonus. Your recruiter will share your complete compensation package as you move through the process.

Base Pay Range

$73,000 - $101,000 USD

The Engine Edge: Perks & Compensation
We believe in rewarding great work with great benefits:

• Compensation: Competitive base pay tied to role and experience, with equity for all employees. Some roles are also eligible for bonuses or commissions.


• Environments for Success: Different roles have different needs in terms of the environments that drive success which is why we have a hybrid-hub model. Whether you are in one of our amazing offices or fully remote, we'll make sure you have what you need to succeed.

Perks and benefits may vary based on employment type, location, and more