EVENTS COORDINATOR

Arizona State University; Tempe (AZ); On-site; USD 50,000 - 52,000; Full time

Job summary

Arizona State University in Tempe is seeking an Events Coordinator to plan, coordinate and execute campus and community events. You will manage room reservations, technical needs, staffing and logistics for Memorial Union and related venues, ensuring smooth delivery of meetings, conferences and services.

The role demands strong scheduling, organization, and client‑facing skills, with a focus on safety and policy compliance.

Qualifications

• Bachelor's degree and seven years of experience in event-related work or an equivalent combination.
• Experience utilizing events scheduling software Mazevo and event diagramming tools.
• Strong organizational and communication skills for coordinating diverse events.

Responsibilities

• Books and schedules facilities and services for campus and external events; prepares contracts and fees.
• Collaborates with clients to determine technical and special requirements and allocates resources.
• Oversees daily operations, ensures customer service, and enforces event policies and safety procedures.
• Serves as a liaison to faculty, staff, students, alumni, and the public for event planning.
• Prepares reports on services and facility operations; supports event setup and coordination across departments.

Skills

Scheduling

Conference planning

Public relations

Education

Bachelor's degree + 7 years experience

Tools

Mazevo

Event diagramming software

Job description

EventsCoordinator

ArizonaStateUniversity

Campus:Tempe

JR125938

EndDate:September22,2026

MinimumQualifications:

Bachelor'sdegreeandseven(7)yearsofexperienceappropriatetotheareaofassignment/field;OR,Anyequivalentcombinationofexperienceand/ortrainingfromwhichcomparableknowledge,skillsandabilitieshavebeenachieved.

JobDescription:

PayRate:$50,000-$52,000salary;DOE

Schedulesandcoordinatesvarioustypesofmeetings,specialevents,conferencesandservicesfornumerouscampusesand/orcommunityorganizations.Arrangesallaspectsofeventssuchasroomreservations,mallreservations,technicalarrangements,staffing,andothervariousservicesandlogisticsfortheMemorialUnionandStudentPavilion.ResponsibleforpolicyandprocedureformulationandimplementationofEventandMeetingServicesmanagement.

EssentialDuties:

• Booksandschedulesmultiplefacilitiesandservicesforusebycampusandoutsideorganizations;preparescontract,determiningfeesandtermsofcontract.
• Coordinateswithclientstodeterminetechnicaland/orotherspecialrequirementsneededforevent;determinesresourcesavailablesuchasequipmentorlaborandcompareswitheventrequirements.
• OverseesandmonitordailyoutdoorMallprogramactivitytoestablishrapport,providecustomerservice,andenforcepolicies.
• ServesasaprimaryreferencesourcetoassistdepartmentsandemployeesinresolvingdiscrepanciesorproceduralproblemsutilizingknowledgeofEventandMeetingServicesarea;respondstotechnicaladministrativequestionsensuringnecessaryfollow-upisperformed.
• Providesassistanceandinformationtofaculty,staff,students,andoutsideorganizationsregardingfacilityuse,servicesandcapabilities;maintainscontactwithpatronsorclientsviaface-to-faceinteraction,Zoom,video-call,telephone,emailorwrittencorrespondence.Servesasvenuerepresentativebyrespondingtoclients’questionsorcomplaints.
• Collaboratewithmanagementtoanalyzeriskanddevelop,prepare,andimplementsafetyandsecuritypoliciesandproceduresforallevents.
• WorkcollaborativelyacrossvariousdepartmentswithintheUniversityandwithpopulationsandgroupstoachieveobjectives
• Providecustomerservicesandactasaliaisontofaculty,staff,students,alumniandthepublic.
• Prepareswrittenreportsandmaterialsonservices,usageandfacilityoperations.
• Maintainsaworkingknowledgeofthehospitalityindustry,newdevelopmentsandtrends,andwhereapplicable,makerecommendationstokeepourprogramcompetitiveandcurrent.
• ParticipatesinweeklymeetingswithOperationsandCateringStafftoensureset-uprequestsandmeetingconferenceneeds.
• SupportsOperationalstaffwitheventandbuildingoperationswhenneeded.
• Regularactivitiesrequireabilitytoquicklychangeprioritieswhichmayincludeand/oraresubjecttoresolutionofconflicts
• Representsuniversityinpublicrelations/liaisoncapacityonmattersrelatingtoeventsandatdepartmentmeetings.ActsasresourcetostudentsandstaffoneventplanningprocessfortheUniversity.
• MaintainseffectivecomputersupportforoursoftwareprogrambyworkingwithvendorsandUniversityTechnologyOfficestaff.
• Coordinatesdepartmentalbannerframereservationsincludingpromotion,reservations,physicalintakeanddeployment,andrecyclingofbanners.
• HelpspromoteSpirit,Pride,andTraditionamongcolleaguesandstudentsbyimplementingandparticipatinginprogramsthatpromotethesevalues.
• Performsfunctionsrelatedtospecificfacilityassignedsuchastrackingeventattendance,developmentofwebsite,brochures,orotherpromotionalmaterialsandcollateral.
• Includessomeeveningsandweekends,androtationalon-callsupportofoperations.
• Otherdutiesandresponsibilitiesasassigned.

Knowledge,SkillsandAbilities:

Knowledgeinscheduling,operations,andconferenceplanning.Knowledgeofsupervisorypracticesandprinciples.Knowledgeoftechnicalrequirementsforvariousevents.Skillinpublicrelationsandhandlingcomplaints.Skillinorganizationrequiredcoordinatingseveraleventssimultaneously.Skillineffectivecommunication,bothverbalandwritten.

DesiredQualifications:

• Experienceutilizingeventschedulingsoftware-Mazevo
• Experienceutilizingeventdiagrammingsoftware
• Professionallyrepresentdepartment/program

WorkingEnvironment:

• Workinanofficesettinganduseofficeequipment
• Sitorstandforprolongedperiodsoftime

DepartmentStatement:

TheMemorialUnion,orMUasitisfamiliarlycalled,servesasthecampuscommunitycenterforstudents,faculty,staffandguestsofArizonaStateUniversity.Thefour-levelbuildingfeaturesavarietyofprograms,servicesandopportunitiesforstudentinvolvement.TheMUalsoservesasthecentralmeetingandconferencecenterforregisteredstudentorganizations,campusdepartmentsandatvarioustimesoftheyear,fororganizationsandcommunitybusinesses.Sinceopeningitsdoorsin1956,theMUhasundergoneseveralrenovationprojectsaswellasseveraladditionstooriginalstructure,mostrecentlyin2008.Todaythebuildingtotalsabout253,000squarefeetwhichservesagrowingstudentbody.

ASUStatement:

ArizonaStateUniversityisanewmodelforAmericanhighereducation,anunprecedentedcombinationofacademicexcellence,entrepreneurialenergyandbroadaccess.ThisNewAmericanUniversityisasingle,unifiedinstitutioncomprisingfourdifferentiatedcampusespositivelyimpactingtheeconomic,social,culturalandenvironmentalhealthofthecommunitiesitserves.Itsresearchisinspiredbyrealworldapplicationblurringtheboundariesthattraditionallyseparateacademicdisciplines.ASUservesmorethan100,000studentsinmetropolitanPhoenix,Arizona,thenation'sfifthlargestcity.ASUchampionsinclusiveexcellence,andwelcomesstudentsfromallfiftystatesandmorethanonehundrednationsacrosstheglobe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Allqualifiedapplicantswillreceiveconsiderationforemploymentwithoutregardtorace,color,religion,sex,nationalorigin,disability,protectedveteranstatus,oranyotherbasisprotectedbylaw.

NoticeofAvailabilityoftheASUAnnualSecurityandFireSafetyReport:

Incompliancewithfederallaw,ASUpreparesanannualreportoncampussecurityandfiresafetyprogramsandresources.ASU’sAnnualSecurityandFireSafetyReportisavailableonlineat https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf .YoumayrequestahardcopyofthereportbycontactingtheASUPoliceDepartmentat480-965-3456.

RelocationAssistance–Forinformationaboutschools,housingchildresources,neighborhoods,hospitals,communityevents,andtaxes,visit https://cfo.asu.edu/az-resources.

ASU’scomprehensivebenefitspackageisakeypartofyourtotalcompensation.VisittheASUCompensationEstimator

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

FingerprintCheckStatement:

Thispositionisconsideredsafety/securitysensitiveandwillincludeafingerprintcheck.Employmentiscontingentuponsuccessfulpassingofthefingerprintcheck.