Events Coordinator

Jane Street Group, LLC; Northern, New York (KY, NY); Hybrid; USD 100,000 - 130,000; Full time

Job summary

Jane Street is seeking an Events Coordinator to plan and execute a wide range of internal and external events for employees and college recruits, aligning with firm-wide objectives and culture.

You’ll partner with Recruiting, Human Resources, and Office Administration to design, schedule, and deliver high-quality events that bring our community together. The role requires a bachelors degree and 2+ years of event experience, with flexibility for early mornings and evenings.

Qualifications

• Bachelor's degree and a minimum of 2 years of experience planning and executing events.
• Strong organizational and customer service mindset.
• Ability to handle all aspects of the event from planning to on-site execution.
• Knowledge of the NYC events market.

Responsibilities

• Develop an event strategy incorporating stakeholder input.
• Coordinate logistics, design, content, and vendor management.
• Select venues and manage budgets and reconciliations.
• Manage RSVP process and provide on-site event support.
• Collaborate with Recruiting, HR, and Office Admin to align with firm objectives.

Skills

Event planning

Budget management

Vendor management

Word

Excel

Education

Bachelor's degree

Tools

Word

Excel

Job description

We’re looking for an Events Coordinator to join our team and be an indispensable part of our efforts to cultivate an outstanding office environment where employees are happy, engaged, and connected. In this role, you’ll plan and execute a wide range of internal and external events for employees and college recruits that align with firm-wide objectives and enhance our culture.

You’ll partner closely with Recruiting, Human Resources, and Office Administration to design, schedule, and deliver high-quality events that bring our community together.

Additional responsibilities of this role will include:

• Full-scale event management, including: (a) developing an event strategy that considers each stakeholder’s input, (b) logistical coordination, (c) creative design, (d) content development, (e) vendor management, (f) venue selection and coordination, (g) budget management and reconciliation, (h) RSVP management, and (i) onsite event-day support
• Building relationships with department and desk heads to proactively plan, execute, and promote high-quality events
• Establishing event objectives and measures for success
• Maintaining a database of all event details and costs
• Sharing best practices with event organizers in our overseas offices

About you

• Have a bachelor's degree and a minimum of 2 years of experience planning and executing events
• Strategic thinker and self-starter with an entrepreneurial spirit
• Able to handle all aspects of the event, from planning to on-site execution
• Have a broad-based knowledge of the NYC events market
• Willing to work a flexible schedule that may include early mornings and evening hours
• Have a great customer service mindset with a desire to be of assistance and address varying, sometimes conflicting requests
• Organized with exceptional follow-through on all outstanding issues
• Skilled with Word and Excel

Base salary is $100,000 - $130,000. Base salary is only one part of Jane Street total compensation, which includes an annual discretionary bonus.

Jane Street is an Equal Opportunity Employer