Events Coordinator

City of New York; New York (NY); On-site; USD 60,000 - 65,000; Full time

Job summary

The City of New York seeks an Events Coordinator within the Public Relations Unit to drive planning, coordination, and execution of internal and external events, including the NYC Debates Program in election years. You will partner with Public Affairs to ensure accessibility, inclusion, and professionalism across all events.

Ideal candidates will manage multiple workstreams, work under pressure, and align with NYC Votes and the Board’s standards for open, equitable, and transparent processes.

Qualifications

• A baccalaureate degree with at least 12 credits in duties relevant to the role and one year of satisfactory full‑time experience, or a four‑year high school diploma with five years of relevant experience, or education/experience equivalent.

Responsibilities

• Plan and execute CFB hosted events, including internal staff and external attendees at external venues.
• Coordinate virtual and hybrid event logistics: live streaming, Q&A, accessibility (ASL & interpretation), archival recordings.
• Provide training and prep materials for participants (runs-of-show) to ensure high professionalism.
• Collaborate with the Public Affairs division to expand agency-wide best practices for engaging, accessible events.

Skills

Effective communication

Professional communication

Education

Bachelor's degree + 1 year experience

High school diploma + 5 years experience

Education/experience equivalent

Tools

Microsoft Office Suite

Zoom webinars

Job description

About The Campaign Finance Board

The Campaign Finance Board is a nonpartisan, independent city agency that empowers New Yorkers to have a greater impact on their elections. Our mission is to make local democracy more open, transparent, and equitable by removing barriers to participation.

The Campaign Finance Board is a nonpartisan, independent city agency that empowers New Yorkers to have a greater impact on their elections. Our mission is to make local democracy more open, transparent, and equitable by removing barriers to participation.

We make it easier for New Yorkers to vote, meaningfully support candidates for city office, and run for office themselves. NYC Votes, our voter engagement initiative, meets people where they are to share trustworthy election information and help New Yorkers make a plan to vote. We publish the citywide Voter Guide, which delivers information about candidates directly to voters’ doors. Our public matching funds program ensures small contributions can make a big difference, allowing regular people to run for office by relying on the support of other regular people, not just wealthy donors and special interests. And we lift the veil on how candidates raise and spend money, increasing transparency and accountability in local government.

We believe that when every New Yorker is empowered to participate meaningfully in elections, candidates will better reflect the communities they serve, elected leaders will be more accountable to the public, and New Yorkers will have a democracy they can truly trust.

About The Unit

PUBLIC AFFAIRS DIVISION

The Public Affairs division engages New Yorkers, informs them about elections, and boosts their participation in the democratic process. We make election information accessible and relevant, increase engagement with underrepresented communities, and cultivate a team that reflects our core values of purpose, curiosity, creativity, and collaboration.

The division includes Marketing and Digital Communications, Community Engagement, Language Access, and Public Relations. Our division’s work includes publishing the citywide Voter Guide, running the official citywide Debates Program, and managing the voter engagement initiative, NYC Votes.

PUBLIC RELATIONS UNIT

The Public Relations unit leads messaging and strategy for internal and external communications and oversees the citywide Debates program as well as Board meetings and other events. The team works with journalists to land and shape coverage of campaign finance and election matters, and it works to strengthen communications inside the agency through collaboration with other units on the rollout of internal policies, identifying new ways to share and present internal updates, and creating new channels for engagement and building shared understanding of our work and mission.

Job Description

The Events Coordinator will report to the Events Manager in the Public Relations Unit and will be responsible for driving logistics in the planning, coordination, and execution of internal and external CFB events including official monthly Campaign Finance Board meetings, staff meetings, and the official NYC Debates Program in years with an election for citywide office.

The Public Affairs division and Public Relations unit are dynamic and talented teams; this role offers growth potential and opportunities to learn about all facets of our work, including the city’s public matching funds program, the NYC Votes initiative to engage communities underserved by electoral outreach and local democracy, and policy recommendations to make New York City’s government more open, equitable, and transparent.

The person in this role will work closely with the Public Relations team, other Public Affairs division staff, and external stakeholders to ensure CFB events reflect the highest agency and industry standards. The ideal candidate will enjoy working collaboratively, effectively manage multiple workstreams at once, and believe in the mission of strengthening democracy in New York City.

The responsibilities and tasks to be completed in this role include, but are not limited to:

• Support in the planning and execution of CFB hosted events -- for both internal staff and external attendees -- at external venues outside of the CFB office.


• Coordinating virtual and hybrid event logistics to ensure live streaming, Q&A functions, accessibility support including American Sign Language (ASL) and language interpretation services, archival recordings, and other elements are executed seamlessly.


• Providing training and prep materials for participants in CFB events such as runs-of-show executed to the highest degree of detail and professionalism.


• Collaborating across the Public Affairs division to expand agency-wide best practices for engaging, inclusive, accessible events that further our mission.

MOST ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES & OTHER BEHAVIORS (KSAOs)

We’re seeking individuals eager to make an impact, even if they don't tick every box on our job description. We believe in the power of diverse perspectives and the unique blend of lived experiences, non-traditional education pathways, practical know-how, and a variety of skills and abilities that each candidate brings to the table. If you’re ready to learn and grow with us, we encourage you to apply and be part of our dynamic team.

Knowledge

• General knowledge of NYC event venues (including available event spaces in the CUNY / SUNY system)


• Knowledge of NYC transportation systems (subway, bus, commuter lines) and accessible transport options


• Knowledge of Microsoft suite (Word, PowerPoint, SharePoint, OneDrive, Outlook, Teams)


• Knowledge of Zoom webinars (including advanced settings, recordings, attendance reporting)

Skills

• Skill of effectively communicating both in writing and verbally


• Skill of crafting a high degree of professionalism in communicating with internal and external stakeholders

Abilities

• Ability to work quickly with strong attention to fine details


• Ability to effectively troubleshoot and navigate issues as they arise


• Ability to keep workflow organized and efficient both for independent work and in collaboration with others


• Ability to prioritize, track multiple deadlines, and manage competing deadlines and requests


• Ability to occasionally lift heavy items (boxes, chairs, etc.) and arrange furniture on wheels (chairs, tables, smart board screens, etc.)

Other Characteristics

• Is a proactive, creative thinker


• Is collaborative and able to work with different internal and external stakeholders


• Is calm under pressure or highly visible situations


• Is adaptable to a rapidly evolving situations or changes in event run of show or schedule


• Is tech literate, able to quickly learn and adapt to new technology platforms and equipment


• Aligns with mission of CFB / NYC Votes to make NYC local democracy more transparent, equitable, and representative of communities across the city

Minimum Qualifications

• A baccalaureate degree from an accredited college including or supplemented by at least 12 credits in one or more areas relevant to the duties described above, and one year of satisfactory full-time experience relevant to the duties described above; or


• A four-year high school diploma or its educational equivalent and five years of experience as described in \"1\" above; or


• Education and/or experience equivalent to \"1\" above.

Preferred Skills

• Prior experience managing event logistics, including long-term planning, managing multiple stakeholders, developing a run of show, and troubleshooting challenges in real-time


• Understanding of what it takes to execute virtual, hybrid, and in-person events, including best practices


• Understanding of accessibility, equity, and inclusion in event planning


• Working knowledge of NYC politics


• Strong media literacy

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

, $60,001.00 – $64,999.00