Events Coordinator

Four Seasons; Nashville (TN); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Competitive salary

Employee discounts and complimentary??

Complimentary stays at Four Seasons

Medical, Dental, Vision Insurance

401(k) Retirement Plan

Paid Time Off

Training and development

Job summary

Four Seasons Hotel Nashville is seeking an enthusiastic Events Coordinator to support planning and execution of meetings, weddings, and social functions. You will partner with clients and internal teams to deliver personalized service and attention to detail that define the Four Seasons experience.

The role requires strong organizational skills, experience in hospitality or events, and proficiency with Microsoft Office.

Qualifications

• Experience in hospitality, events, catering, hotel operations, or administrative support.
• Excellent written and verbal communication with a guest-focused approach.
• Strong organizational skills and ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office and hotel systems.

Responsibilities

• Provide administrative support to the Events team, including preparing contracts, BEOs, reports, event menus, and client correspondence.
• Maintain and update event bookings, client accounts, and function space information in sales and catering systems.
• Coordinate internal meetings and events under the guidance of the Director of Events.
• Communicate event details with operational departments to ensure successful execution.
• Support clients by responding to inquiries in a professional, timely manner.
• Prepare and distribute event documentation, including group resumes and guest materials.

Skills

Hospitality experience

Events coordination

Catering operations

Administrative support

Microsoft Office proficiency

Education

College degree in Hospitality Management

Job description

About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:

Write your own music city story. Let us show you the real Nashville, connecting you to the creative spirit of the city's artisans. Four Seasons is the new social hub of downtown Nashville's SoBro neighbourhood, just steps from music, sports and entertainment. Feel the rhythm of our vibrant restaurants and event spaces, and the harmony of our Spa and rooftop pool - celebrating nature with views of the Cumberland River and Riverfront Park. With unparalleled Four Seasons service and warm Southern hospitality, we'll inspire a truly authentic experience of Music City.

About the Role

Four Seasons Hotel Nashville is seeking an enthusiastic and highly organized Events Coordinator to support the planning and execution of exceptional meetings, events, weddings, and social functions. This role plays a critical part in ensuring seamless event operations by partnering with clients and internal departments to deliver the personalized service and attention to detail that define the Four Seasons experience.

What You Will Do

• Provide administrative support to the Events team, including preparing contracts, banquet event orders (BEOs), reports, event menus, and client correspondence.
• Maintain and update event bookings, client accounts, and function space information within the hotel's sales and catering systems.
• Coordinate internal meetings and events under the guidance of the Director of Events.
• Communicate event details effectively with operational departments to ensure successful event execution.
• Support clients by responding to inquiries and requests in a professional, timely, and service-oriented manner.
• Prepare and distribute event documentation, including group resumes, guest welcome materials, and banquet event orders.
• Assist with event logistics, including hospitality desks, guest greetings, room inspections, and event setup coordination.
• Provide support to the Sales, Reservations, and Catering teams as needed to ensure smooth departmental operations.
• Participate in departmental meetings and contribute to continuous improvement initiatives.
• Maintain accurate files, records, and administrative systems while ensuring attention to detail and confidentiality.

What You Bring

• Previous experience in hospitality, events, catering, hotel operations, or an administrative support role.
• Excellent written and verbal communication skills with a professional and guest-focused approach.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office applications and the ability to learn hotel systems and technology platforms.
• College degree in Hospitality Management, Business, or a related field preferred, or equivalent work experience.

What We Offer

• Competitive salary and comprehensive benefits package
• Excellent training and career development opportunities
• Employee discounts and complimentary stays at Four Seasons Hotels & Resorts worldwide
• Complimentary dry cleaning for employee uniforms
• Complimentary employee meals
• Medical, Dental, Vision, Life Insurance, Disability Coverage, and Employee Assistance Program
• 401(k) Retirement Plan
• Paid Time Off and Holiday Pay
• Inclusive employee events and recognition programs throughout the year
• Opportunity to grow with one of the world's leading luxury hospitality companies

Schedule & Hours

• Full-Time Position
• Schedule may include mornings, days, evenings, weekends, and holidays based on business needs and event activity.
• Flexibility is required to support special events and operational demands.

Four Seasons is an Equal Opportunity, Affiliated Action employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. To access the 'EEOC is The Law' Information poster please visit this website - https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal