Events Coordinator

How To MANAGE a Small Law Firm; Miami, Northern (FL, KY); Hybrid; USD 50,000 - 70,000; Full time

Job summary

How to Manage A Small Law Firm, based in South Miami, FL, seeks an events coordinator to manage a broad range of live events and workshops for a national client base. You will thrive in a fast-paced, detail-driven role where no two days are the same.

The ideal candidate is highly organized, a true team player, and a self-starter with at least 2 years of live events or hotel experience. Compensation is $50,000–$70,000 per year, with opportunities to manage diverse events and build scalable

Qualifications

• Minimum 2 years in live events or hotel industry.
• Experience with live personal development events is a huge asset.
• Must be highly detail-oriented and able to work in a fast-paced, ambiguous environment.
• Ability to operate with minimal supervision and meet objective performance metrics.

Responsibilities

• Maintain updated and accurate event records.
• Organize event document files and storage.
• Assist in managing event details such as decor, catering, transportation, invitees, guests, equipment, and print materials.
• Order supplies with high attention to detail.
• Assist in shipping logistics and tracking.
• Maintain expense and budget entries accurately.
• Manage weekly credit card reconciliation.
• Troubleshoot issues on event day and provide on-site support.
• Triage and manage event helpdesk and route requests.
• Assist in event set up and teardown and on-site duties.

Skills

Attention to detail

Organized

Team player

Self-starter

Problem solving

Tools

Spreadsheets

Job description

Not Your Average Events position…

Are you a go-getter? Excited by lists and spreadsheets and details? Looking for the excitement and opportunities that come from being part of a fast-growing, entrepreneurial company? Do other people consider you exceptionally organized and a natural team-player? If so, then we have an amazing opportunity for you!

About Us

How to Manage A Small Law Firm is a fast-growing company specializing in helping small law firm owners grow their business. We’re growing so fast and with such a strong member base that we made the prestigious INC 5000 list 4 years in a row! We are still “building the bicycle” as we ride it to keep-up with our fast-pace of growth.

We are based in South Miami, FL but we have a ton of remote team members and a national clientele who find us online, from speeches, workshops and sponsorships, lead-generation advertising and of course by referrals from one of our hundreds of raving fans.

Our core business is as the largest provider of “outside” CEO, COO & CFO services for start-up, solo and small businesses across the country. Our typical client has gross revenues between $0 (start-up) to typically under $5MM. They’re owner-operated. And very often they have no idea what they’re doing when it comes to the management of a business, marketing, sales, financial controls, and strategic planning.

We are NOT a multi-level network marketing company. We are direct service provider of one-on-on business advising services to brick and mortar law firms around the country. We hire the best in the business in Law Practice management advisors and support our clients with a combination of coaching, educational programs, and live meetings.

Compensation & Role

We provide a wide variety of events & workshops from 10-person intimate masterminds to 500+ person multi-day events and everything in between.

This is NOT a passive job. There is no script. There is no checklist for the day. Every day will be different, every task will be different, and we are looking for someone to help us build the systems, not whine about why there are no systems… And yes, some of it will be tedious because, well… the details matter!

On the upside, we have some of the BEST clients in the world and since we are a member-driven company, our clients stay fairly consistent over time allowing us to develop meaningful relationships with them. Outstanding customer service and meticulous attention to detail will be a key contributor in continuing to foster those relationships!

Compensation: $50,000-70,000 per annum

Specific duties will vary but include, but are not limited to:

• Maintaining updated and accurate event records
• Maintaining and organizing event document files storage
• Assist in managing event details such as decor, catering, transportation, invitee list, special guests, equipment, supplies, print material etc.
• Assist in ordering supplies, materials, and print with a high attention to detail
• Assist in shipping logistics and tracking
• Maintain expense and budget entries with extreme accuracy
• Manage weekly credit card reconciliation
• Proactively handle any arising issues and troubleshoot any emerging problems on the event day.
• Triage and manage event’s helpdesk – providing customer service and/or ensuring requests get to the appropriate person.
• Assist in event set up, tear down and on-site event duties, as assigned

We can’t emphasize enough that you really need to have a strong attention to detail and be willing to work in a somewhat ambiguous, ever-changing environment. You don’t need to know the answers to everything, but you’ll need to be a self-starter and find out (and then document, document, document for future use!)

Members of our team must be able to operate with minimal day-to-day supervision and still achieve highly-objective performance measurements.

Travel Requirements

While this is not a live-out-of-your-suitcase job, we do have 8 key events per year that we would like most team members to assist with (barring major life events of course).

Qualities/Attributes of Preferred Candidate:

Problem solving, listening skills, alignment with core philosophy of honesty, detail oriented, systematic, creative, good-natured, emotionally-secure, patient, optimistic, flexible, knows when to lead and when to follow. These are all adjectives and terms that describe our ideal candidate.

Experience:

We are looking for someone with a minimum of 2 years working in in the live event or hotel industry. Experience working with live personal development events is a HUGE asset.

May the odds be ever in your favor!

HTM provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Please note that at this time we are only able to consider candidates who are based in one of our hiring states: Arizona, Colorado, Florida, Georgia, Illinois, Maryland, Michigan, North Carolina, New Jersey, New York, Pennsylvania, Texas, Virginia, or Washington.