Events Coordinator

Phillip and Patricia Frost Museum of Science; Florida; On-site; USD 40,000 - 50,000; Full time

Job summary

A science museum in Florida is seeking an Events Coordinator to plan and execute events. This full-time position involves coordinating with vendors, managing logistics, and ensuring compliance with policies. Candidates should have a Bachelor's degree in a relevant field and strong communication skills. Experience in a museum setting is a plus. Flexible hours, including evenings and weekends, may be required.

Qualifications

• Event Planning, Coordination, and Management skills are essential.
• Excellent organizational and multitasking abilities required.
• Experience in a museum or educational setting is a plus.

Responsibilities

• Plan, coordinate, and execute a variety of events at the museum.
• Communicate with vendors and clients, managing event logistics.
• Coordinate with different departments to ensure events run smoothly.
• Manage event budgets and ensure compliance with museum policies.
• Continuously improve event processes to enhance visitor experiences.

Skills

Event Planning

Vendor Communication

Budget Management

Organizational Skills

Interpersonal Skills

Communication Skills

Education

Bachelor's degree in Event Management, Hospitality, Business, or a related field

Job description

Company Description

The Phillip and Patricia Frost Museum of Science has a rich history dating back to 1950 when it was established as the Junior Museum of Miami by the Junior League of Miami. The museum, now located in a state‑of‑the‑art facility, has grown to accommodate 4,000 member families and over 250,000 annual visitors. The institution is known for its engaging exhibits, extensive collections, and one of the largest summer science camps in the nation. With a dedicated team of volunteers and contributors, the museum continues to expand and meet the science education needs of South Florida.

Role Description

This is a full‑time on‑site role for an Events Coordinator, located in Hollywood, FL. The Events Coordinator will be responsible for planning, coordinating, and executing a variety of events at the museum. Daily tasks include communicating with vendors and clients, managing event logistics, coordinating with different departments, and ensuring that events run smoothly. The role involves budget management, compliance with museum policies, and continuous improvement of event processes to enhance visitor experiences.

Responsibilities

• Plan, coordinate, and execute a variety of events at the museum.
• Communicate with vendors and clients, managing event logistics.
• Coordinate with different departments to ensure events run smoothly.
• Manage event budgets and ensure compliance with museum policies.
• Continuously improve event processes to enhance visitor experiences.

Qualifications

• Event Planning, Coordination, and Management skills
• Vendor and Client Communication and Negotiation skills
• Budget Management and Financial Planning skills
• Excellent organizational and multitasking abilities
• Strong interpersonal and communication skills
• Experience in working in a museum or educational setting is a plus
• Bachelor's degree in Event Management, Hospitality, Business, or a related field
• Ability to work flexible hours, including evenings and weekends

Seniority level

• Entry level

Employment type

• Full‑time