Events Budget & Operations Specialist

Brown University; United States; Hybrid; USD 70,000 - 95,000; Full time

Job summary

Brown University seeks an Events Financial Operations Specialist to manage the Advancement Events team’s financial operations, including a budget of $1M+. You will forecast expenditures, monitor performance, reconcile activities, and prepare financial reports to aid planning.

You’ll coordinate closely with internal partners and external vendors, review contracts, and streamline workflows to reduce processing delays and support successful events. Hybrid work arrangement applies.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Minimum 3 years of experience in a related field such as fundraising, banking, nonprofits, or customer service.
• Minimum two years’ experience in finance and budget tracking.
• Some project management experience preferred.
• Experience in a higher education or nonprofit setting preferred.

Responsibilities

• Manages financial operations of the Advancement Events team, including a $1M+ annual budget.
• Develops annual and long-range expenditure forecasts; monitors budget performance.
• Reconciles financial activity and ensures accurate transaction coding and documentation.
• Develops financial reporting and analysis to support planning and decision-making.
• Serves as liaison between Advancement Events, vendors, and university partners.
• Reviews contracts and coordinates vendor communications to reduce delays.
• Contributes to documentation for improving project management workflows.

Skills

Organizational skills

Project management

Data management

Customer service

Communication

MS Office & Google Suite

AV/presentation skills

Confidentiality

Evenings/weekends flexibility

Education

Bachelor’s degree or equivalent

Tools

Google Calendar

Google Docs

Microsoft Word

Excel

PowerPoint

Zoom/Teams/WebEx

Job description

Brown University seeks an Events Financial Operations Specialist to manage the Advancement Events team’s financial operations, including a budget of $1M+. You will forecast expenditures, monitor performance, reconcile activities, and prepare financial reports to aid planning.

You’ll coordinate closely with internal partners and external vendors, review contracts, and streamline workflows to reduce processing delays and support successful events. Hybrid work arrangement applies.