Events and Practice Support Manager

Seyfarth Shaw LLP; New York (NY); On-site; USD 100,000 - 135,000; Full time

Job summary

Seyfarth Shaw LLP in New York seeks an experienced Events and Practice Support Manager to back the NY office. You will partner with office leaders, practice groups and marketing to plan and execute meetings and events, from small client briefings to large conferences.

The role emphasizes collaboration, budget management and vendor negotiations, with emphasis on using the latest technology to design creative, well-organized events that support the firm's strategic goals.

Qualifications

• Experience planning and executing corporate events and conferences.
• Ability to design creative, engaging events using current tools and tech.
• Strong collaboration with partners, practice groups and marketing.

Responsibilities

• Coordinate with NY Office leadership and practice groups on events.
• Serve as liaison for meetings, events and agendas.
• Manage budgets, vendors, scheduling and logistics.
• Work with marketing and development teams for client and internal events.
• Oversee post-event debriefs and reporting as required.

Skills

Event planning

Team collaboration

Creative event design

Technology-enabled events

Education

Bachelor’s degree

Job description

Why Seyfarth

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

The Opportunity

The Events and Practice Support Manager will be responsible for providing support to the New York office. On a given day, you will be working closely with office leadership, various departments and practice groups within the New York office.

The Day-To-Day

On Any Given Day, You Will

• Work collaboratively with the NY Office Managing Partners and leaders of all NY practice groups and teams.
• Serve as a liaison for practice group meetings and events.
• Coordinate with the Firm's practice group managers, marketing, and professional development staff to ensure optimal outcome.
• Develop strong working relationships with all personnel to further the success of each department and its goals.
• Identify opportunities to build practice group functionality, whether through improved communication, business development focus or workload distribution. Address suggestions with the responsible group leader. Where consensus is received, work with key stakeholders toward end goal.
• Set meeting calendars with practice leaders. Manage communication with group members and office personnel about time, place, agenda, etc. Solicit and suggest topics for the agenda. Prepare and distribute agenda prior to meetings. Attend and contribute to meetings, as appropriate.
• Work closely with office Marketing team to assist with client and internal marketing events, breakfast briefings, etc.
• Be responsible for external, and some internal NY events; coordinate with the conference center manager on certain internal events. Research outside venues and conduct site visits for top choices. Make recommendations based on location, offering and budget, evaluate menu selections, taking into consideration the number and composition of attendees, dietary issues and budget. Work collaboratively with team or committees and receive final approval from lead on particular event. Serve as on-site liaison for all firm functions within your purview.
• Coordinate seasonal sports' tickets, organize office softball team, handle gifts for attorney promotions and holiday gifts for building staff, and order Seyfarth branded merchandise.
• Receive, evaluate, revise, and sign contracts related to firm meetings and events you are responsible for. Review associated invoices and submit requests for payment. Prepare and manage budget for NY catering events and meetings.

From a Pro Bono Perspective

• Work closely with the NY Pro Bono Partner, team and Head of the Firm's Pro Bono program to encourage a 3% billable hours' participation of all attorneys and paralegals. Provide OMPs with updates on the office's pro bono participation, coordinate pro bono clinics within the office several times a year, plan yearly pro bono dinner for those with the most participation hours.
• Handle all charitable donation requests for the NY office. Schedule and coordinate NY office volunteer opportunities (e.g. Habitat for Humanity, Bowery Mission).

You Have

• A Bachelor's degree (or equivalent experience)
• A minimum of 5-7 years as a corporate event planner/marketing team member. Experience in a law firm environment preferred.
• The ability to design and produce creative and exciting, well-thought-out events, invitations and announcements using the latest technology and tools available.
• Ability to work within a team setting.

What We Provide

Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence.

More About Seyfarth

With approximately 1,000 lawyers across 19 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/. Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law. If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the following link: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Location Specific Language

The salary range for this role is $100,000 - $135,000 annually, which is based on a 40 hour work week]. This range is only applicable for jobs to be performed in New York. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay. This position is based in New York, NY 10018.