Event Support Specialist

Andrew-Wommack-Ministries; Woodland Park (CO); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Job summary

Andrew Wommack Ministries is seeking an Administrative Event Coordinator to support the Event Management team in planning and executing home, internal, hosted, and away events. You will manage timetables, coordinate with marketing and vendors, and provide onsite support during events.

The role requires strong detail orientation, confidentiality, and the ability to work evenings/weekends as needed. This is a full-time, on-site position based in Woodland Park, Colorado.

Qualifications

• Must have a personal relationship with Jesus Christ.
• Must sign the Statement of Faith.
• High school diploma or equivalent required; some college preferred.

Responsibilities

• Schedule operations and debrief meetings for each event.
• Prepare and distribute team and operational meeting documents and agendas.
• Take detailed operational meeting notes and share with attendees.

Skills

Communication

Attention to detail

Microsoft Office

Project management tools

Education

High school diploma or equivalent

Some college preferred

Tools

SharePoint

Smartsheet

Monday.com

Job description

Position Purpose:This position provides support to the Event Management team to ensure the successful planning & execution of all AWM & Charis Bible College home, internal, hosted & away events.Essential Duties:Schedule ops and team debrief meetings per event in advance using a timelineManage Conference email inboxPrepare and distribute team and operational meeting documents and agendasTake detailed operational meeting notes and distribute them to attendeesBe able to effectively track details for multiple events simultaneously using professional software such as SharePoint, Smartsheet, Monday.com, and other project management tools and update the Event ManagersProvide onsite support to the Event Management team during eventsCreate and edit event-related documents and submit requests to other teamsGet quotes and schedule outside vendors as needed for events; create proposalsResponsible for the Charis Markets; handle all communication with vendors, assist in helping with floor plan creation, and submit Marketing requestsLiaise with the Administrative Assistant to the Senior Director of Conference and Events for quote paymentsReview the Event SharePoint page daily, update as needed, and inform the Event Management team of missing informationEnsure new events are added to the C&E SharePoint folder structureReview event registration pages for accuracy and connect with Marketing for revisionsAssist in reviewing ministry-wide event information for accuracy and connect with Marketing for necessary revisionsPrepare post-event reports and send them out to all teams involvedAssist in reviewing Marketing assets for accuracy/approvalLiaison between Marketing regarding promotions and assetsAttend Event Management meetings, take detailed notes, and send them to all attendeesSubmit and monitor event webpage requests/revisionsParticipate in team meetings, leadership training, and ongoing professional developmentOther tasks as assignedKnowledge, Skills, and Abilities:Excellent verbal and written communication skillsHigh attention to detail and time managementA high level of confidentiality is expectedExcellent computer skillsSelf-directed and self-motivated with good judgment skillsAbility to prioritize tasks, delegate when necessary, and change direction quicklyStrong problem-solving skills- identifies and resolves problems in a timely manner and gathers and analyzes information skillfullyMust work well with others and work well under pressureMust work well with others, delegate, and work well under pressure.Must be able to effectively operate Windows-based computers and navigate Microsoft Office SuiteMust be familiar with or able to learn Monday.com (Ministry-wide project management software)Requirements:Must have a personal relationship with Jesus ChristMust sign the Statement of FaithA high school diploma or equivalent education is requiredSome college is preferredA Charis Bible College student or graduate is preferredMust be able to work some evenings and weekendsMust be able to move up to 50lbs and work all day while standingMust pass all required checksExperience:Experience with project management is a plus but not requiredEvent experience preferred but not requiredMinimum 6 months of administrative office experience requiredCompensation is commensurate with experienceWe offer a comprehensive benefits package for full-time employees to include the following: Medical, Dental, Vision, Paid Time Off (PTO), Paid Holidays per year (10), Flexible Spending Account (FSA)-Medical/Dependent Care, Health Savings Account (HSA), Voluntary Life and AD&D, Short Term Disability, Long Term Disability, 403(b) Retirement Plan, Life Assistance Program, Accident/Hospital, ID Shield/Legal Shield and TelehealthAbout Us: Andrew Wommack Ministries (AWM) is a teaching ministry of unconditional love and the balance between grace and faith. For over forty years, Andrew and Jamie have been teaching the truth of the Gospel to the body of Christ by teaching at seminars, in churches, on radio and television, by training others at Charis Bible College, and by developing ministry materials designed to help you in your relationship with the Lord. We are a family here at AWM, we like to have fun, and we love Jesus. You will find that our culture reflects just that. Our core values demonstrate that we serve God’s people with Excellence, Faithfulness, and Integrity.Are you interested in helping Andrew fulfill his vision to reach as far and as deep with the Gospel as possible?If so, we are looking for someone faithful, available, willing to learn; and passionate about taking the Gospel Truth to the world.Application Tips:Use a computer, not a hand-held device to applyUse Chrome as your browserAlways Sign Into the portal or create an account first before trying to fill out an applicationUse the NEXT and PREVIOUS buttons on the bottom of the application to navigate instead of the back button on your browser.Select an option for each drop-down questionIf you SAVE and want to come back later, use the NEXT and PREVIOUS buttons on the bottom of the page to navigate instead of the tabs on top.