Event Support Assistant - Seasonal

Philbrook; Tulsa (OK); On-site; USD 20,664 - 27,552; Part time

Job summary

Philbrook Museum of Art in Tulsa is hiring a temporary Event Support Assistant for Spring with responsibilities including event setup and maintenance of public areas. Candidates should possess organizational and customer service skills and must be able to lift heavy objects.

This role requires flexibility to work varying hours, including evenings and weekends. The ideal candidate should have a high school diploma or equivalent. Join us to help create memorable events in a cultural institution.

Qualifications

• Must be able to stand or walk 90% of the time, lift up to 75 lbs., and carry 35 lbs.
• Ability to read and understand instructional materials pertaining to event functions.
• Must be available to work day, evening, and weekend hours as needed.

Responsibilities

• Perform event set-up activities according to event sheet instructions.
• Assist with cleaning and maintaining public areas after events.
• Maintain a friendly, customer-service orientation while supporting Museum policies.

Skills

Organizational skills

Attention to detail

Customer service skills

Ability to lift heavy objects

Education

High school diploma or equivalent

Job description

Description

***This role is seasonal/temporary for Spring and possibly into summer.

Philbrook Museum of Art is seeking highly organized candidates to fill temporary Event Support Assistant openings. Event staff is responsible for assisting in the implementation of special events consistent with client, department, and museum standards and expectations. This position will maintain museum in a neat, efficient, and favorable image to staff, daily visitors, groups or organizations, both public and private, which hold special events, receptions, and meetings in the museum’s public venues. Event staff will assist with setup, tear down, and maintenance of event spaces and support areas to ensure a neat, efficient, and favorable image at all times.

About Us:

Creativity and connection. These simple and powerful principles inform every aspect of the modern Philbrook experience. From concerts in the cabin to campouts in the Garden, from lowrider picnics to unforgettable and diverse exhibitions, the goal is clear: to become and remain Tulsa’s most welcoming cultural institution. A stunning historic home, a world-class art museum, and 25 breathtaking acres. Philbrook Museum of Art is an art museum with expansive formal gardens located in Tulsa, Oklahoma. Philbrook strives every day to make a creative and connected community through art and gardens.

Event Staff Essential Responsibilities:

• Performs event set‑up activities seeing that the assigned materials (tables, chairs, equipment) arrive timely and are set according to event sheet instructions.
• Performs event associated duties as assigned before, during, and after any special events including returning and storing stage equipment, chairs, tables and audio‑visual equipment.
• Remove event inventory and other materials from area after event, restoring utilized area to its normal arrangement and condition.
• Assist where needed in keeping event tasks on schedule.
• Clean up spills and breakage as needed. Clean and maintain public areas, vacuum carpets, clean glass, and empty trash.
• Clean and maintain restrooms and other areas as assigned.
• Collect, empty, and re-line trash cans in public areas as well as event trash.
• Stock all paper products, soap dispensers. Disinfect door push plates and handles, bathroom fixtures. Mop bathroom floors to make ready for next day.
• Maintain a friendly, customer‑service orientation while uploading Museum policies and procedures at all times.
• Maintain prompt and reliable attendance in order to successfully perform the duties of the job.
• Proactively collaborate with other team members to ensure positive outcomes for all events.
• Other duties or special projects as assigned.

Requirements

Education and Experience:

• High school diploma or equivalent

Qualifications:

• Organizational skills, attention to detail, and follow‑up on cleaning and maintaining a favorable image of museum.
• Ability to operate and use cleaning equipment, vacuum cleaners, mops, and brooms.
• Ability to read and understand instructional materials pertaining to event functions.
• Proven customer service skills.
• Ability to multi‑task and take direction.
• Must be able to stand or walk 90% of the time, lift up to 75 lbs., and carry 35 lbs.
• Will often work outside; must be able to dress accordingly and work in hot/cold weather

Must be available to work day, evening, and weekend hours as needed. Variable hours up to 30 hours per week, with an average of 17 hours per week.

Philbrook provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.