Event Support Assistant

Jobtailor; New York (NY); On-site; USD 25,000 - 36,000; Full time

Job summary

Jobtailor is seeking on-site event support staff in New York to assist the School of Fashion with planning and execution of fashion shows, events, and material donations. You will welcome guests, manage check-in, coordinate with vendors, and help with setup and breakdown.

Must be able to perform physical tasks, lift up to 25 pounds regularly, and work evenings/weekends. Experience with event management software and DJ services is a plus.

Qualifications

• Experience coordinating events, fashion-related preferred.
• Ability to lift up to 25 lbs regularly and 40 lbs occasionally.
• Excellent communication with staff, vendors, and guests.
• Flexibility for evenings and weekends.

Responsibilities

• Assist planning and execution of events from prep to breakdown.
• Welcome guests, manage check-in, and direct foot traffic.
• Coordinate with vendors and internal teams.
• Support with materials donations and stage setup.

Skills

Event Planning

Vendor Coordination

Strong Communication Skills

Attention to Detail

Physical Task Management

Tools

DJ Services

Event Management Software

Job description

• Support the School of Fashion programs and Program Administrators with event planning, preparation, and execution
• Support staff and faculty with projects for fashion shows, productions, events, and materials donations
• Welcome guests, manage check-in, provide information, and direct foot traffic
• Pick up and deliver items for event setup
• Assist with event breakdown, cleanup, room reset, and return of supplies
• Coordinate with external vendors and internal operations teams, including security, facilities, events, and IT
• Unpack and properly store donated materials
• Communicate with School of Fashion staff regarding scheduling, availability, and potential conflicts
• Assist the event photographer with setup and capturing the event
• Provide DJ services and manage playlists using clean song versions

Requirements

• Ability to perform physical tasks consistent with a Medium exertion level, including regularly lifting and carrying up to 25 pounds and occasionally lifting up to 40 pounds
• Ability to bend, reach, and lift fabric rolls to shoulder height
• Strong communication skills with both internal and external stakeholders
• Attention to detail and ability to follow through on assigned tasks
• Evening and occasional weekend availability is required

Core Competencies

Demonstrates strong event planning and execution capabilities, with a focus on coordination with vendors and internal teams. Possesses excellent communication skills and attention to detail to ensure successful event operations.

Highest-signal resume keywords

• Event Planning
• Vendor Coordination
• Strong Communication Skills
• Attention to Detail
• Physical Task Management

Soft Skills

• Strong Communication Skills
• Attention to Detail

Industry Keywords

• Event Execution
• Fashion Shows
• Production Support
• Material Donations
• Guest Management

Tools & Technologies

• DJ Services
• Event Management Software