Event Setup Technician

Birnam Wood Golf Club; Montecito (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Birnam Wood Golf Club in Montecito, CA is seeking an Event Setup Technician to prepare and maintain spaces for meetings, weddings, and club events. You will set up furniture and equipment according to plans, ensure rooms are clean and ready, and coordinate with multiple departments to deliver seamless guest experiences.

The ideal candidate is reliable, detail-oriented, and comfortable with physical work and variable event-based schedules, including early mornings, evenings, and weekends.

Qualifications

• Previous event setup, banquet, hospitality, or similar experience preferred.
• Able to work indoors and outdoors, including early mornings, evenings, weekends, and holidays.
• Strong attention to detail and ability to follow plans.

Responsibilities

• Review banquet event orders and floor plans to guide setups.
• Set tables, chairs, bars, signage, and basic décor per plans.
• Reset rooms between events and manage breakdowns safely.
• Maintain safe, clean storage and equipment areas.
• Coordinate with departments to support events and guest service.
• Report maintenance concerns and safety hazards promptly.
• Assist with weather-related relocation of outdoor events.

Skills

Attention to detail

Dependable

Team player

Flexible schedule

Job description

Classification: Full-timeReports to: Director of Events / Food and Beverage DirectorPosition OverviewThe Event Setup Technician prepares and maintains event spaces for meetings, weddings, tournaments, and other club functions. This role sets up furniture and equipment according to event plans, completes room changes and breakdowns on schedule, and keeps event and storage areas clean, safe, and organized.The technician works closely with club departments and provides courteous service to members and guests. The ideal candidate is reliable, detail-oriented, and comfortable with physical work and a flexible event-based schedule.Key ResponsibilitiesEvent SetupReview banquet event orders, floor plans, function sheets, and daily setup assignments.Set tables, chairs, staging, dance floors, bars, buffet stations, registration tables, and other event furnishings.Install appropriate linens, skirting, table numbers, signage, easels, stanchions, and basic décor.Confirm room capacities, aisle spacing, emergency exits, and accessibility requirements.Ensure furniture and equipment are clean, stable, undamaged, and properly positioned.Complete setups by the established inspection deadline, not merely by the event start time.Conduct a final walkthrough with the Director of Events, Food and Beverage Director or manager on duty.Event Turnover and BreakdownReset rooms between meal periods, meetings, weddings, club events, and private functions.Remove linens, glassware, service equipment, décor, trash, and recycling after events.Return tables, chairs, staging, and equipment to designated storage areas.Separate damaged, stained, or missing items and report them promptly.Complete closing setups for the following day whenever scheduled.Leave function rooms, storage areas, and service corridors clean, organized, and unobstructed.Equipment and InventoryMaintain an organized inventory of tables, chairs, portable bars, staging, dance-floor sections, easels, signage, and setup supplies.Use carts and proper material-handling equipment when transporting items.Inspect equipment before and after use.Report maintenance concerns, damage, shortages, and safety hazards.Assist with periodic setup-equipment inventories.Follow established procedures when moving or storing high-value décor and club property.Interdepartmental SupportCoordinate with Banquets, Culinary, Housekeeping, Facilities, Security, Golf, and Member Events.Support club wide functions, committee meetings, tournaments, employee events, and seasonal installations.Communicate setup conflicts or missing information before they affect an event.Assist with weather-related relocation of outdoor events.Help maintain loading dock area, event storage rooms, and back-of-house pathways.Member and Guest ServiceMaintain a professional appearance and demeanor in member-facing areas.Respond courteously when approached by members or guests.Minimize noise and disruption when setting or breaking down rooms near active dining areas.Protect walls, floors, doors, landscaping, and furnishings while moving equipment.Refer event changes and special requests to the banquet captain or manager rather than making unauthorized alterations.Safety and ComplianceFollow proper lifting, carrying, ladder, and equipment-handling procedures.Keep exits, fire equipment, electrical panels, and service corridors unobstructed.Use approved methods for securing staging, dance floors, cords, tents, umbrellas, and outdoor furnishings.Follow food-safety rules when working around buffets and food-service areas.Immediately report injuries, damaged equipment, spills, trip hazards, and unsafe conditions.Follow club emergency, severe-weather, and incident-reporting procedures.QualificationsStrong attention to detail and ability to follow written instructions and floor plans.Dependable, punctual, and able to work independently and as part of a team.Professional, courteous, and service-oriented.Able to work indoors and outdoors, including early mornings, evenings, weekends, and holidays as needed.Willing to learn safe equipment-handling and event setup procedures.Previous event setup, banquet, hospitality, or similar experience is preferred.Physical RequirementsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Ability to lift and carry approximately 50 pounds independently.Ability to push or pull loaded equipment carts.Frequent standing, walking, bending, reaching, and repetitive lifting.Ability to work indoors and outdoors in varying weather conditions.Availability for early mornings, evenings, weekends, holidays, and split or variable shifts based on the event schedule.Ability to read floor plans, room diagrams, and written event instructions.Equal Employment OpportunityBirnam Wood Golf Club is an equal opportunity employer. The Club is committed to compliance with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in the operations of the Club and prohibits unlawful discrimination by any employee of the Club, including supervisors and co-workers.All employment decisions at the Club are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion or religious creed, national origin or ancestry, sex, pregnancy, childbirth, and related medical conditions or breastfeeding, age (40 and over), physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, registered domestic partner status, military or veteran status, sexual orientation, gender, gender identity or expression, transgender status, citizenship, immigration status, or any other status protected under applicable federal, state, or local law. The Club will not tolerate discrimination or harassment based on any of these characteristics and provides reasonable accommodation for qualified individuals with disabilities and for religious beliefs and practices, consistent with applicable law.