Event Services Specialist

Maritz; Sunnyvale (CA); Sur place; USD 60 000 - 70 000; Plein temps

Avantages offerts par ce poste

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Paid parental leave

401k

Tuition reimbursement

Paid time off

Year-end holiday closure

Résumé du poste

Maritz is seeking an onsite events coordinator in Sunnyvale, CA. The role focuses on managing day-of logistics, coordinating with vendors, and delivering outstanding event experiences for clients and guests.

You will lead staff briefings, oversee registrations, and assist with crisis planning, while partnering with teams to craft tailored solutions and ensure seamless, memorable events.

Qualifications

• Bachelor’s degree or equivalent experience required.
• Minimum of 2 years in meeting/event management or related field.
• Ability to learn new technology solutions and work with multiple systems.
• Strong communication, teamwork, and leadership skills.
• Proficiency with G Suite and Microsoft Office; adaptable to new tools.
• Comfortable in an agile, changing environment.
• Physically capable of onsite demands (standing, lifting).

Responsabilités

• Act as the primary onsite contact for events, coordinating with catering, AV, security, and transportation partners.
• Provide day-of-event support, including on-call or onsite presence, demos, and documenting surveys/photos.
• Conduct staff meetings, space walkthroughs, and briefings as needed.
• Manage onsite logistics for registration, rooms, hospitality, meals, activities, meetings, tech, VIPs.
• Implement crisis management procedures and maintain clear communication plans.
• Serve as liaison to clients for onsite event logistics and update stakeholders on changes.
• Collaborate with teams to define solutions and ensure optimal client/event experiences.

Connaissances

Strong communication

Teamwork

Leadership

Agile environment

Tech-savvy

Onsite event coordination

Multitasking

Formation

Bachelor’s degree or equivalent experience

Outils

G Suite

Microsoft Office

Description du poste

Where Human Connection Fuels Possibility At Maritz, decades of innovation and perseverance have built more than just a strong reputation — they’ve shaped a culture where human connection and collaboration are at the heart of everything we do. Joining Maritz means becoming part of a workplace grounded in a critical truth; people and their potential is our greatest resource. Maritz helps companies achieve their business goals by inspiring people to perform their best. We design experiences, incentives, and recognition programs that spark action and deliver measurable impact. And we’ve brought this human‑first design inward – intentionally building teams that care for each other and collaborate powerfully. In our most recent employee survey, nearly 90% of respondents said that their managers care about their concerns and 82% said they feel genuinely appreciated. We know that when employees feel seen, supported, and celebrated for who they are, they thrive and so does our business. That’s why we’ve created a flexible, environment that empowers you to do your best work without sacrificing what matters most to you. In fact, in that same survey, nearly 90% of respondents said they have the flexibility they need to balance work and personal life and nearly 80% said Maritz does a great job prioritizing employee well being. We have a passion for excellence and genuine care for the people making it possible.

We’re glad you are here! Thank you for your interest in growing your career with us.

What You’ll Be Doing

• Act as the primary onsite contact for events, coordinating with catering, AV, security, and transportation partners.
• Provide day‑of-event support, including being on-call or onsite, running product demos, and capturing event documentation (surveys, photos).
• Conduct staff meetings, event space walkthroughs, and briefings as needed.
• Manage onsite logistics for registration, rooms, hospitality desk, food & beverage, activities, business meetings, technology, and VIP handling.
• Implement crisis management procedures and ensure communication plans are in place.
• Serve as liaison to clients for onsite event logistics and keep all stakeholders informed of changes.
• Collaborate with teams to define solutions and ensure the best event experience for clients and guests.

What You’ll Bring

• Bachelor’s degree or equivalent experience.
• Minimum of 2 years of experience in meeting/event management or a related industry.
• Ability to learn new technology solutions and work with multiple systems.
• Strong communication, teamwork, and leadership skills.
• Proficiency in G Suite and Microsoft Office tools with the ability to learn new technology quickly.
• Ability to thrive in an agile, continuously changing environment.
• Physical ability to handle onsite demands, including standing and lifting.

Nice To Have

• Experience leading a team.
• Prior experience in high‑touch client or VIP event management.
• Bilingual English/Spanish communication skills preferred.

Working Logistics & Things You Should Know

• This is an Onsite role, locations available: Sunnyvale, CA
• Travel requirements: Minimal (as needed for events).
• The total compensation range for this position is $60,000–$70,000, determined based on experience and qualifications.
• Compensation for internal candidates will be reviewed in accordance with our internal compensation practices.

Benefits

Maritz offers a comprehensive benefits package for full‑time employees including medical, dental, vision, life insurance, disability, paid parental leave, 401k, tuition reimbursement, paid time off, year end holiday closure, and more! View all details at: www.MaritzBenefits.com

Employment and Diversity

Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire.

Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.

If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by calling 1-636-827-0380 or by sending an email to [e-mail].

At Maritz, we help companies achieve their business goals by inspiring people to perform at their best, including employees, customers, and channel partners. Through three client‑facing solution groups — Maritz Business Events Solutions, Maritz Engagement Solutions, Maritz Automotive Solutions— we design experiences, incentives, and recognition programs that spark action and deliver measurable impact. Our fourth solution, Global Business Solutions, enables our client facing solution groups through strategic, technological and operational infrastructure. Together, we deliver exceptional experiences that connect, motivate, and drive results for our clients and their audiences.

At Maritz, we value people and care deeply about your experience.