Event Services Coordinator

Washington County; Hillsboro (OR); On-site; USD 52,000 - 63,000; Full time

Job summary

Westside Commons, a division of Washington County in Hillsboro, Oregon, seeks an Event Services Coordinator to manage diverse events and guide clients through planning, logistics, and coordination with service providers and internal teams.

The role requires on-site, hands-on work before, during, and after events, with hours including early mornings, evenings, weekends, and holidays based on the event calendar.

Qualifications

• Four (4) years of professional-level experience coordinating and operating large events such as fairs, conferences/meetings, or expositions.
• An Associate Degree in business or public administration, marketing, event management, or related field AND two (2) years of professional-level experience coordinating and operating large events such as fairs, conferences/meetings, or expositions.

Responsibilities

• Coordinate and operate a wide variety of meetings, conferences, trade shows, consumer events, and public events held at Westside Commons.
• Serve as primary client liaison after contract execution, guiding clients through planning and coordinating event logistics.
• Ensure events are delivered safely, efficiently, and in accordance with contractual commitments.
• Oversee on-site, hands-on work including event setup/teardown, facility preparation, and compliance with building and fire codes.
• Collaborate with internal teams and external providers (F&B, AV, janitorial, public safety) to deliver high-quality experiences.

Skills

Knowledge of event logistics

Coordinate multiple projects

Client/vendor relations

Strong communication

Contract interpretation

Problem solving

Detail-oriented

Team collaboration

Education

4+ years event coordination experience

Associate Degree in business or public administration, marketing, event management, or related field

Job description

Note: This job will be posted through 11:59 PM of the day prior to the end date listed.

Job Type

Regular

Pay Range

$37.57 - $45.65 Hourly

Department

Fair & Westside Commons

FLSA Exemption Status

Non-Exempt

About The Opportunity

The Event Services Coordinator is responsible for coordinating and operating a wide variety of meetings, conferences, trade shows, consumer events, and public events held at Westside Commons. Following contract execution, this position serves as the primary client liaison, guiding clients through the planning process while coordinating event logistics with service providers and internal teams to ensure each event is delivered safely, efficiently, and in accordance with contractual commitments.

This role requires substantial knowledge of venue operations, including event setup and teardown, facility preparation, compliance with building and fire code standards, coordination with operations and maintenance teams, and real-time problem-solving during events. While the position includes planning, client communication, and administrative responsibilities, it also requires significant on-site, hands-on work to ensure the facility is properly managed before, during, and after events.

The Event Services team works collaboratively with Business Development, Operations, Facilities, and external providers of Food & Beverage, Audio Visual, Janitorial, and public safety partners to deliver high-quality event experiences while supporting the mission of Westside Commons and Washington County.

This position does not follow a traditional Monday - Friday, 8 AM to 5 PM work schedule. Hours are determined by the event calendar and regularly include early mornings, evenings, weekends, and holidays. Candidates should expect a highly visible, active role that spends substantial time throughout the venue, often in event spaces and operational areas, rather than primarily in an office setting.

Ideal Knowledge, Skills, And Abilities (KSAs)

• Knowledge of event logistics, venue operations, and customer service best practices.
• Ability to coordinate multiple projects simultaneously while managing competing priorities and deadlines.
• Ability to establish and maintain effective working relationships with clients, vendors, contractors, and internal stakeholders.
• Strong written and verbal communication skills with the ability to present information clearly and professionally.
• Ability to interpret contracts, event requirements, policies, procedures, and operational guidelines.
• Skills in identifying issues, exercising sound judgment, and implementing effective solutions in a fast-paced environment.
• Ability to organize, prioritize, and maintain accurate records while paying close attention to detail.
• Ability to work independently and collaboratively in a dynamic environment, including evenings, weekends, and holidays as required.

To review the complete classification, including the full list of knowledge, skills, and abilities (KSAs) associated with this position, use this link: Event Services Coordinator Class Spec

Minimum Qualifications

Education and Experience:

• Four (4) years of professional-level experience coordinating and operating large events such as fairs, conferences/meetings, or expositions; OR
• An Associate Degree in business or public administration, marketing, event management, or related field AND two (2) years of professional-level experience coordinating and operating large events such as fairs, conferences/meetings, or expositions.

Additional Requirements

• Some positions may require a valid driver's license and an acceptable driving record per Washington County policy.
• Must have the ability to become AED and CPR certified within the first 90 days of employment.

About The Department/Division

Westside Commons is a division of Washington County's Facility, Fleet & Parks Department and operates as an enterprise fund. The division manages the Wingspan Event & Conference Center, Washington County Fairgrounds, and the annual Washington County Fair event. Westside Commons hosts more than 500 events annually to support the division’s mission of serving the community and maintaining long-term financial stability.

Selection Process

You can review our standard selection process here.

Our Commitment To You

Washington County is an equal opportunity employer committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on knowledge, skills, and abilities. Our organization embraces innovation, collaboration, and work-life harmony. We promote employee development and offer an award-winning benefits and wellness program as well as an opportunity to serve and support our vibrant community.

Veterans' Preference

If you are a Veteran and would like to be considered for Veterans' preference for this recruitment, please review the instructions using this link: Veterans' Preference Points.

Accommodation Under The Americans With Disabilities Act

Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or email: [e-mail] at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.

Status Of Your Application

You will be advised by email of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email.

Notice

Washington County is currently undergoing a comprehensive classification and compensation study. The purpose of this project is to create new job descriptions and create new classification and compensation systems. Outcomes of the project will include changes to classification titles, which could impact compensation structures. No one will have their pay rate lowered because of this project. For represented positions, appropriate bargaining processes will be utilized prior to implementation.